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Click here or scroll down to respond to this candidateCandidate's Name
Career FocusHighly skilled and dedicated Office Manager / Executive Assistant with extensive experience in the coordination, planning and support of daily operational and administrative functions in a fast paced, dynamic environment.Summary of SkillsGregg ShorthandTravel and event coordinationDictation transcriptionMulti-Task ManagementMS Office proficientProject Management Lotus Notes Exceptional communication skillsProfessional ExperienceExecutive Assistant, June 2018 to June 2024MASTERMIND ASSOCIATION MANAGEMENT, LLC Lakeland, FloridaProvided support to President in the management of several community associations.Prepared monthly association reports, correspondence, and violation letters with supporting photographic evidence.QuickBooks bookkeeping of receivables and payables.Conducted on-site inspections of associations as determined by community Board of Directors.Office Manager, May 2020 to Aug, 2022WHITE OAK CONSERVATION FOUNDATION, LLC, - CENTER FOR ELEPHANT CONSERVATION Polk City, FloridaProvide support to Elephant Program Manager, veterinary team, and subordinate staff.Oversee the general functionality of the entire facility and maintain a good workplace environment.Supervise and act as a liaison between Human Resources and different departments.Responsible for ordering supplies and managing budget adherence.Prepare requisitions and purchase orders in QuickBooks.Created a Technology Development Program for staff training.Contracts Administrator, March 2016 to June 2016 - Temporary AssignmentAMERICAN ASSOCIATION FOR PHYSICIAN LEADERSHIP Tampa, FloridaAssisted Director in overseeing, developing, and implementing policies and procedures.Created and maintained new database and repository for storage of contracts.Prepared, revised contracts.Created master contract / agreement templates.Conducted investigation for new contract management program and presented findings to C-Suite.Handled special projects for C-Suite.Executive Assistant, August 2014 to April 2015 - Temporary AssignmentBRITISH AIRWAYS New York, New YorkProvided support to Senior Vice President of Joint Business and General Management Team.Managed system access for over 130 contractors.Prepared daily reports for Vice President of Marketing.Handled heavy calendar management.Planned, coordinated, and prepared materials for international Management and Steering Committee monthly meetings.Arranged frequent international and domestic travel for Senior Executives.Prepared expense reports.Candidate's Name
Page 2Executive Assistant, June 2013 to November 2013 - Temporary AssignmentCRISTOM CONSTRUCTION SERVICES, INC. Whitestone, New YorkProvided support to President and Project Manager on the construction of a new 53-unit residential building.Handled multiple line telephone system.Kept calendar and arranged meetings.Prepared and sent out proposals to customers.Created voluminous spreadsheets, daily and weekly reports.Responsible for maintenance of drawing databases.Printed blueprints and construction drawings.Executive Assistant, March 2006 to January 2013BULOVA CORPORATION Woodside, New YorkProvided primary support to Executive Vice President of Sales and backup support to President and In-House Counsel.Supported 60 retail merchandisers.Kept calendars for superiors.Arranged frequent international and domestic travel for executives.Prepared for and arranged both domestic and international conference calls and meetings.Managed project with Home Shopping Network and served as primary liaison between client and multiple internal departments to ensure clarity of goals and adherence to deadlines.Managed seasonal account forecasting and maintained numerous on-line vendor databases.Prepared reports, presentations, and materials for distribution during executive committee meetings.Established and singularly handled system for catalog mailings of Corporate Sales Division.Fulfilled telephone and digital requests for catalogs and images.Prepared expense reports and distributed mail to several departments.Legal SecretaryMarch 1998 to May 2005ROSS & COHEN, LLP New York, New YorkSupported founding partner, mid-level partner and Of-Counsel attorney.Handled heavy daily dictation and transcription of correspondence, contracts, and agreements.Created hundreds of contracts for major construction projects including The Time Warner Center, The Freedom Tower, World Trade Center Redevelopment, The Jets Stadium, and numerous high-end condominium buildings.Entered attorney time sheets.Processed and distributed invoices to clients.Arranged and prepared for attorney conferences and client meetings.Handled attorneys' personal business including travel arrangements.EducationTHE WOOD SCHOOL New York, New YorkAssociates Degree in Occupational Secretarial Studies |
