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Click here or scroll down to respond to this candidateCandidate's Name
LINKEDIN LINK AVAILABLE EMAIL AVAILABLE PHONE NUMBER AVAILABLESUMMARYA proficient, confident, organized, project coordinator, accounting specialist, leasing agent, and professional executive administrative assistant with experience in supporting owners and corporate C-Level executives. Detail-oriented with extensive training in managing initiatives and balancing competing priorities with tight deadlines. Adept at managing all phases of projects from initiation through implementation.STRENGTHS Executive Administrative Assistant Experienced Project Coordinator Accounting Specialist Leasing Agent Time Management Event and Travel Planner Accurate Expense Reporting Excellent Communication Skills Team Player with sound JudgmentPROFESSIONAL EXPERIENCESchaad Brown Real Estate Brokerage and Management, Knoxville, TN 2022-Current Project Coordinator Work directly with Project Managers, Superintendents, Sub-Contractors, and client communication Set-up, organize and maintain all project documents including all projects warranties and required documentation to perform project file close-out and archive Obtain any and all permits required for job completion Procure utilities, including installation cost, required deposits and applications Interact directly with vendors, and understand contractual obligations Maintain log and process submittals and RFIs Request confidential bids, prepare, distribute job specification contracts, and change orders for subcontractors Ensure that all job site operations have adequate materials to achieve job deliverables Create and distribute weekly projects reports Update project calendars, Project Managers and Superintendents of any changes in schedules Perry Custom Homes, Alpharetta, GA 2020-2021Construction Project Coordinator Created and maintained daily project log Communicated project workflow with Project Manager Assisted with managing all phases of the project, including planning, design and construction Working knowledge of construction contract and payment application process Worked one on one with clients and interior decorator for making design selections Meetings with vendors and got pricing and placed order for client selection Reviewed and approved invoices and change orders for projects Facilitated close out of project paperworkGeorgia Aquarium Atlanta, GA 2018 2020Executive Assistant to EVP Operations and VP Zoological Operations Performed executive administrative support to corporate VPs and Directors for three departments Administered and provided calendar management on a daily and monthly basis for meetings in-house and off-site for several key departments, including executive/senior management Created presentations for Association of Zoos and Aquariums Annual Conferences Obtained all travel related services and arrangements for flights, hotels, and conference registrations Reconciled monthly expense reports for multiple departments and prepared and tracked weekly/ monthly expense reports Assisted with yearly budget preparation and allocation Coordinated departmental meetings, greet guest, arrange meals, set-up and break down Planned and executed events, book event space based on the number of guests, budget and financial ability with the host of the event by a way of events and catering department Scheduled private behind the scenes tours for guest and groups and performed checks and rechecks before events Prepared general correspondence, including responses to invitations, speaking engagements and thank you notes Provided sole communications to different departments within the overall organization Worked autonomously or with team on special projects at the request of EVP of Operations Established and maintained filing system for the EVP and VP of Zoological Operations Candidate's Name PHONE NUMBER AVAILABLE EMAIL AVAILABLE Page 2 GENUINE PARTS COMPANY Atlanta, GA 2017 2018Executive Assistant to SVP and CFO - executive administrative support to corporate tax and finance department Managed calendars and schedule daily and monthly meetings among several key departments including executive/senior management and in-house consultants Developed, communicated, and distributed agendas for large and small-scale meetings Compiled daily sales from hundreds of local, regional, and national retail stores and provide daily sales summary for the corporate president Reconciled business expenses for the tax and finance department on a weekly and monthly basis Provided sole communications to corporate employees as primary liaison between SVP/CFO and overall organization Executive Assistant to SVP HR - administrative support to SVP HR, HQ HR department, including Director/Field HR departments Performed administrative support to SVP HR, HQ HR department, including Director/Field HR departments Booked flight reservations, hotel accommodations and ground transportation for potential candidates traveling nationwide, as well as in-house training at Corporate Headquarters Scheduled, greeted, and escorted candidates to interview appointments within the HR department and schedule assessment test with Talent Quest and communicate and collect all required documentation, including development of offer letters to canid Prepared course documentation and create certificates upon completion of training Ordered catering for on-site meetings, book dinner reservations and plan off-site entertainment within pre-defined budget parameters Managed calendars and schedule daily and monthly meetings among several key departments including executive/senior management and reconcile business expenses for the HR department on a weekly and monthly basis SOUTHERN COMPANY SERVICES, INC., Atlanta, GA 2009 2017 UNITE Program, Project Coordinator for multi-state utility benchmarking consortium Prepared agendas for all consortium wide meetings and calls Create and maintain all timelines for deliverables requested by the CIOs in the consortium, recorded and distributed meeting notes Organized, communicated, and performed logistics (travel/hotel accommodations, event planning, transportation and conference room staging) for face-to-face meetings held off site Maintained UNITE Benchmarking Study Issues log and dispensed Benchmark results to UNITE team Administrator for the SharePoint site for 50+ Members First line of contact for issue resolution Managed secure web-ware access and permissions to partner portal accounts to Southern Company Created and maintain yearly SharePoint sites for UNITE Consortium members Enterprise System Storage, Administrative Assistant Provided administrative support to executive level management and support staff Administered and ensured accuracy of time and labor entered in e-Stars system for 100+ employees Scheduled department meetings for executives, managers, supervisors, and individual contributors Supported department managers and staff by scheduling interviews and onboarding new employees IT Application Services, Administrative Assistant Provided administrative support for senior level executives, management, and staff of 100+ individuals Managed a diversity of high priority projects in a fast-paced environment Collaborated with various levels of management to gather information pertaining to key issues Scheduled business travel, meetings, and events and provide full logistics support, itineraries, agendas, catering requests, booking of conference rooms, and managing A/V requests through successful completion of activities Provided professional, confidential, and responsive desk, phone, and email coverage for senior level executives and seamless auxiliary coverage for several higher-level executives Exercised independent judgment, decision-making abilities, and high level of confidentiality PARTNERS DEVELOPMENT, Knoxville, TN 2005-2009Executive Assistant/Project Coordinator Worked directly with Vice President of Operations and five Project Managers with 14 projects, 10 of which were seeking LEED Accreditation Created contracts, sub-contracts, pay apps, and change orders using AIA Worked directly with Vice President of Operations and five Project Managers with 14 projects, 10 of which were seeking LEED AccreditationCandidate's Name PHONE NUMBER AVAILABLE EMAIL AVAILABLE Page 3 PARTNERS DEVELOPMENT, Knoxville, TN Continued 2005-2009 Executive Assistant/Project Coordinator Worked directly with Vice President of Operations and five Project Managers with 14 projects, 10 of which were seeking LEED Accreditation Created contracts, sub-contracts, pay apps, and change orders using AIA Acted as point of contact and liaison for vendors, subcontractors, clients, and management team Assisted in marketing proposals tracked and maintained inventory logs Handled all notifications to sub-contractors of invitation for bid proposals for upcoming awarded jobs, and reviewed all bids submitted Maintained schedules and arranged meetings and site visits, for all projects and ensured timely completion Coordinated all travel arrangements, including both private and commercial flights Worked with Metropolitan Planning Commission to establish and set up addresses for new commercial property and parcels of land recorded for new subdivisions Applied for building, code, and all other construction-related permits Maintained all records for workers compensation, subcontractor business license, W-2 and W-9 for all vendors Submitted RFIs, RFPs, and Submittals for Architect approval Processed monthly project billing, payment applications, project budgets and lien waiver generation Provided status/progress reports for all projects Entered, extracted, documents and maintained the database IMS, INC./LOVELL CROSSING APARTMENT HOMES, Knoxville, TN 2007-2008 Leasing Agent Performed tours of the model apartments and community amenities Coordinated leasing process by interviewing potential residents, processing and preparing applications Prepared lease agreement, lease renewals, move-ins and move-outs Processed and deposit rent payments and post accordingly Managed rent collections and late notices Provided customer service to Residents Obtained Certification of Fair Housing and Leasing for a Living Course EDUCATIONBusiness ProgramCumberland College, 1985 - 1986 Business Liberal Arts CERTIFICATIONFair Housing & Leasing for Living CourseSPECIFIC COMPETENCIESMicrosoft Office 365, SharePoint, Southern Time and Attendance Reporting System (STARS Southern Payroll System), UltiPro, ReQlogic, Oracle iExpense, BuilderTrend, Planview (Project Portfolio Management and Reporting Tool), QuickBooks, Manage Path, Wrike Project Management, ProCore, Sage, Lucernex, AIA, Concur Expense |
