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Click here or scroll down to respond to this candidateCandidate's Name
Germantown, MD Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEProfileAward-winning administrative professional with extensive experience supporting senior executives and managing complex operations within regulatory departmentsProficient in coordinating conference calls, travel arrangements, and schedule updates with heavy calendar management, optimizing efficiency and ensuring seamless communicationDemonstrated expertise in maintaining meticulous records, analyzing data, vendor contract management, and preparing reports to support informed decision-making and regulatory complianceExceptional organizational skills, with a track record of success in budget management, event coordination, and process optimization within fast-paced environmentsProfessional ExperienceAURINIA PHARMACEUTICALS, Rockville, MD 2020 PresentExecutive Assistant IIIProvide comprehensive support to senior leadership of Research and Development (VP of Research and Development, VP of Product Development, VP of Pharmacology and Pharmacometrics Research and Senior Leadership of the Aurinia Sales and Commercial Teams (VP of Sales, AVP West Area Region and AVP of East Area Region Sales Teams). Also provide support to Associate Director of Field Force Training & Development of Aurinias Training Department.Orchestrate complex meeting and training workshop logistics, such as quarterly cycle meetings for three sales regions and the yearly National Sales Meeting, ensuring seamless execution and positive attendee experiencesManage domestic and international travel arrangements for executives, including visa acquisition and interpreter sourcing for international meetings, demonstrating meticulous attention to detailSpearhead the coordination of offsite meetings attended by staff from various locations, in the US and Canada resulting in enhanced collaboration and alignment across the organizationManaged contract lifecycle for vendors at Aurinia, including submission in Cobblestone System, status tracking, and procurement of Purchase Orders for paymentsImplemented new processes to streamline office operations and improve overall efficiency, leading to increased productivity and cost savingsPlayed a pivotal role in developing Aurinia's Culture Framework as part of a cross-functional teamRecipient of multiple Spot Awards in recognition of consistently exceeding performance expectations and successfully completing various projects, reflecting a commitment to excellence and continuous improvementUNITED STATES PHARMACOPEIA CONVENTION (USP), Rockville, MD 2016 2020Senior Executive Office AdministratorDelivered exceptional administrative support to Senior Executive VP and Senior Director within the Global Biologics and Senior Marketing Program Units, ensuring smooth operations and effective communication across departmentsSuccessfully managed heavy calendar schedules and coordinated complex meetings, workshops, and roundtables, optimizing efficiency and maximizing productivity.Orchestrated domestic and international travel arrangements for executives, including visa procurement and passport management, demonstrating meticulous attention to detail and organizational skillsCandidate's Name , PAGE 2Oversaw vendor contracts at Aurinia by submitting contracts via the internal Cobblestone System, tracking contract statuses, and requesting Purchase Orders (POs) for paymentsPlayed a key role in implementing new processes to improve office operational efficiency, resulting in streamlined workflows and enhanced productivityReceived numerous Gold, Silver, and Bronze Awards in recognition of consistently exceeding performance expectations and successfully completing multiple projects, reflecting dedication to excellence and continuous improvementFINRA INDUSTRY REGULATORY AUTHORITY, Rockville, MD 1995 2016Executive Assistant (2004 2016)Provided dedicated support to the Executive VP and Senior Executives within the Market Regulation Department, facilitating seamless communication and efficient workflow by coordinating phone calls, travel requests, and schedule updatesMaintained meticulous exam logs for off-site exams and coordinated the retrieval of off-site exams for Trading and Market Trading Services/Legal Section, ensuring compliance with regulatory standards and proceduresDemonstrated exceptional organizational skills by analyzing, editing, organizing, and distributing reports and documents, enhancing the clarity and effectiveness of communication within the departmentPlayed a pivotal role in generating, maintaining, and distributing the MarketWatch departments Aged Case Report and creating monthly statistical reports, providing valuable insights and data for informed decision-makingCollaborated closely with the Executive VP, senior staff, and office manager to prepare and plan the annual budget, tracking budget items to monitor supplies, travel, and education, resulting in effective budget management and resource allocationLeveraged expertise in departmental processes and operations to receive, analyze, and process all Market Operations Referrals submitted to the Market Regulation department, ensuring timely and accurate resolution of issues and inquiriesPrevious positions with FINRA INDUSTRY REGULATORY AUTHORITY:ADMINISTRATIVE ASSISTANT III ADMINISTRATIVE ASSISTANT IILicensesNotary Public, State of MarylandTechnical ProficienciesPeopleSoftDetermine and Cobblestone SystemsOracle SystemNetSuiteMS Office Suite, OutlookConcur Travel / Expense System |
