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Click here or scroll down to respond to this candidateCandidate's Name
Street Address E 229th StreetBronx, NY Street Address
PHONE NUMBER AVAILABLEEMAIL AVAILABLEWORK BACKGROUND/PROFESSIONAL EXPERIENCENEW YORK CITY DEPARTMENT OF EDUCATION, New York, NY Human Resources SEO Support Coordinator August 2022 - PresentLong Term contract position in Human Resources Department working as an assistant to 2 Human Resources Managers: Operations and Events & Benefits and Payroll/Timekeeping.Heavy Data Entry Input assistance of Payroll Time sheets into EIS systems weekly, monitoring and entering vacation, sick leave, updating Employee Benefits into HRIS systemAssistance in Full cycle Recruiting of personnel, approving their access to company software systems, maintaining a high level of confidentiality in regard to DOE work standardsReceiving & Handling Invoices from Vendors, 1099s, W9s, Retailers, entering, certifying & approving them for payment into DOE FAMIS payment system, successfully meeting monthly & fiscal deadlinesManaging master data, including creation, updates and deletion, creating Aging & Tracking Reports, filing, contacting Vendors, General Clerical duties, emails, adhoc projects as per Managers requestsSharing company updates, creating surveys, editing & storing documents & files in Sharepoint for the HR team and other departments, syncing data to the cloud for storage, future usage and review.Handling distribution and shipping of mail & packages to department and affiliate offices in the five Boroughs QUEENS CHAMBER OF COMMERCE, Elmhurst, NYAdministrative Office Assistant March 2022-July 2022Working as an Office Assistant for The Director of Media Relations & Chief of Operations.Duties include general administrative and clerical, accounts payable.Sending & receiving Mail and Packages via USPS, UPS and Fedex, assisting with the setting up of many different events organized by the Chamber, assisting the Chief of Operations with registration of guests to eventsAssistance with new chamber memberships, ordering office suppliesLots of Data Entry in Microsoft Excel to create spreadsheets, invoices, expense reports, event updatesAlso assisting the Accounting Department with posting all invoices in Quickbook Pro, then forwarding invoices to Controller for approval and to cut checks, helping to process new member applications utilizing GlueUpProcessing memberships by Credit Card in Braintree (Credit Card Processor) & then processing application in GlueUp, Posting Credit Card in GlueUp to the members account.Bank reconciliation 2 or 3 days a week, uploading spreadsheet from GlueUp for all credit card payments, comparing credit cards to Braintree, Uploading checks and balance to the actual checks receivedProcessing deposit slips for checks to give to Controller for deposit, balancing to the spreadsheet.Keeping records of new members and forwarding the information/data to the Community Development Manager at the end of each monthJEFFREY TABB PHOTOGRAPHY & MEDIA, Freeport, NYClerical & Production Assistant May 2020 February 2022Long Temp office position in busy boutique Video, Film, Music Recording & Photography Production companyThree way matching of POs with packing slips, vendor bills - verifying quantities & pricingData Entry using Excel to Enter Vendor bills into Quickbooks to match item receipt from ConnectWiseDaily input of invoices, verifying that bills are entered with correct dates for paymentMaking sure that all bills are entered & ready for ACH runTaking debit/credit deposits for Production & Recording sessions using (POS) Card TerminalTaking phone calls, general clerical duties such as filing, faxing & emailing clients,receiving & sending packages via USPS, FedEx & UPSOffice procurement, ordering supplies & equipment for staff, purchasing audio & digital accessories as neededAd hoc projects, assistance with Video Editing - entering projects/content into AVID for DVD & streaming purposesAdditional assistance with Photo & Video Shoots, keeping inventory of digital equipment R.H. MACYS, New York, NYOmni Merchant Office Assistant March 2015 April 2020Office Administrative position in NY Corporate Office as Utility Bedding & Bath Managers Clerical AssistantHeavy usage of Microsoft Excel to run Daily department sales & marketing reports for all store & com sales nationwidePartnered with financial planning and merchandise planning teams in order to develop and grow both store and E-commerce businessesAssisted Manager with Conferences/Seminars related to Utility Team's merchandiseCompiled company sales data outlining results compared to planned projections, and presented key findings to our senior leaders and cross functional teams.Contact with Vendors regarding shipment of Merchandise to store locationsEntering Purchase Orders in Affinity to Vendors for new & replenished inventoryAssisting Buyer/Manager with ad-hoc & other special projects, general administrative duties such as filing, data entry, answering phones, managing merchandise inventory available in departments sample/stock room.Entry of Sales Specials using MAS Production SoftwareMonthly MDA (Markdown) Data Entry using FedBuy, End-of-month RTV (Return-to-Vendor) Entry for Store & Com businessAlso worked closely with Assistant Buyers on Sales Projects as requested by Buyer/Manager MORGAN STANLEY SMITH BARNEY, New York, NYVideo Production Accounts Payable Billing Coordinator July 2007 February 2015Daily handling/assistance of Payroll for Freelance and Staff EmployeesProcessing Timesheets and Invoices using Excel & PeachtreeRunning Monthly reports for the department using ScheduAll & Excel softwareComposing budget Allocation Feed Files, Utilization and Metrics Reports for Accounts Payable / Finance departmentTracking Personal, Sick days & Vacation Time-off for department employees.Production & Project assistance with the putting together of Conferences & Special EventsHiring of Production Crews for daily Commentaries, Events & Online Web contentAdditional assistance as Camera Operator, Sound & Audio Engineer and Teleprompter, also some Voice-over work for clients.ON THE SCENE PRODUCTIONS, New York, NYProduction/Administrative Assistant April 2002 - June 2007Office Assistant for the Senior Vice-President and Director of Interactive MediaHandling the scheduling of meetings, and travel arrangements for VPLogging and organizing beta tapes into companys database and storage facilityGeneral Admin and clerical duties, data and order input, invoicingDigitizing B-Roll film/footage into AVID system, satellite tape dubbing & sigma encodingStreaming videos & burning CDs/DVDs for clientsGenerating daily & monthly sales market reportsAssistance coordinating productions & extensive field work on Video Projects, travel involved. EDUCATIONMarymount Manhattan College, New York, NYCompleted College coursework towards Computer Sciences. City-As-School High School, Brooklyn, NYMajor Studies: English, Arts & MusicADDITIONAL SKILLSPC Computer, AS400, Data Entry & Processing, Mac/PC, Sharepoint, Photoshop Software, Microsoft Word, Excel, Access, PowerPoint, Outlook, Google Docs, HRIS, EIS, ScheduAll, Sirius, Commence, Peachtree, Quickbooks, Automatic Data Processing-(Payroll ADP), Concur, Document Scanning, Faxing, knowledge of the Internet and its applications, solid communication skills, excellent management skills. |
