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Click here or scroll down to respond to this candidateCurrently injured and unable to work.Candidate's Name
Email: EMAIL AVAILABLEPHONE NUMBER AVAILABLELocation :- Boston, MA, Street Address
She has open availability for the interview.She can join ASAP.No planned vacation.SummarySenior Executive Administrator with over 20 years of experience who is proactive.Business-savvy and capable of making quick decisions.Supporting professional needs with well-organized precision is a track record.Advanced computer skills and a strong research ability are two of my strengths.Enthusiastic Contracts Associate and fast learner able to deliver results quickly.Exceptionally well-organized and capable of anticipating client needs.As an Administrative Assistant and Administrative Coordinator,she has demonstrated individual leadership and success in data entry, management, and administrative support while contributing to team projects.Event coordination, scheduling, and correspondence are all skills that she possesses.Multitasking expert with expertise in MS Office Suite (Word, Excel, Access and PowerPoint), MS Project, Oracle Based Databases and SharePoint database correspondence management.Highly organized and detail-oriented self-starter who excels at working independently to complete tasks to the client's satisfaction.Supporting leaders in management and executive roles for over 4 years.SkillsSchedule managementAdvanced computer skillsExtensive vocabularyDedicated team playerCredit and collectionsBudgetingDatabase managementAdministrative supportEvent planningCommunication skillsTravel coordinationPerform well in high-demand, fast-pacedenvironmentsScreens calls properlyReport analysisComputer literateTraining staffInternal auditingConference planningMeeting planningCash management experienceProper phone etiquetteProject PlanningResourcefulExcellent communication skillsCustomer serviceBusiness writingIndependent workerBusiness correspondenceSalesStrong interpersonal skillsResults-orientedMicrosoft Office proficiencyMulti-Task ManagementExecutive presentationsUnderstands grammarFluent in Armenian, TurkishSelf-starterReport writingRestaurant ExperienceComputer-savvyTime managementFiling and data archiving50 WPM typing speedAS/400Customer friendlySpreadsheet managementAccurate and detailedEducationBusiness Administration - Bachelor of Science - 2002Boston University - BostonComputer Programming, Specific Applications - Certificate in C++ Software Development - 2003Boston University - Boston, MAC++ ProgrammingOracle Database ProgrammingData Structure for C++General Studies - Some college (No degree)MassBay Community College Wellesley Hills Campus - Wellesley, MAEnglish, History, Psychology, Chemistry, Algebra II, Appreciation of Art History, HTML, JavaProgrammingWork ExperiencePersonal Home - Brighton, MA Nov 2019 to Dec 2022Personal AssistantDrove client to doctor's appointments.Oversaw residential property operations and helped client prepare their home.Entrusted with handling all holiday parties such as 4th of July, Memorial Day and Christmas.Was in charge of screening all incoming calls.Food shopping for client.Was in charge of inbound and outbound correspondence, which included mail, bill payments and email.PANERA BREAD - Watertown, MA July, 2019 to Oct 2019 Cashier/OpenerOperated a cash register with 100% accuracy for cash and credit card transactions.Provided unparalleled, quick service to more than 300 customers during busy breakfast and lunch hours.Kept well-stocked cashier lanes and store shelves to promote strong sales.Sanitized the workspace and equipment.Counted cash in the register drawer to keep the register balanced at the start and end of each shift.Greeted customers with a smile and offered prompt and dedicated assistance.Viva Burrito - Boston, MA Oct 2018 to Oct 2018Cashier/BartenderKept track of the dining room's inventory and replenished it as needed.Greeted customers and helped them with any questions they had.Transported dirty utensils, dishes, and trays to the kitchen to help with efficient cleaning.Answered customer calls and online orders for Uber and Grubhub to help customers with their placement of take-out orders.Checked IDs for Alcoholic Beverages June 2017 to Aug 2017Cashier/ServerKSM - Brighton, MassachusettsRestocked silverware, napkins, glassware and dishes items in the hotel dining room environment.Counted cash in the register drawer to keep the register balanced at the start and end of each shift.Collected cash and credit card payments to process transactions.TalentBurst - Framingham, Massachusetts Oct 2009 to March, 2010Team Lead/Business AnalystMaintained a high level of professionalism and calmness with all personnel even in high-stresssituations.Mapped out current business and operational processes.Worked with clients one-on-one to improve business and workflow specifications.Handled Meeting MinutesScheduled Webinar Meetings and Conference Room for the department.Developed metrics derived from raw company data to track improvements in organizational efficiency.By analyzing work operations, data, and system issues to identify discrepancies for troubleshooting and corrective action, I was able to achieve 100% success in automation.Built a library of models, workflow charts, learning material, meeting minutes and reusable knowledge based assets to produce consistent and streamlined business intelligence results.Created workflow diagrams and Gantt charts to clearly demonstrate processes and timelines.Established an online configuration knowledge base to support functionality by developing a robust system application overview.Derived conceptual designs from business objectives in order to deliver software and applications that met usability, performance, and functionality specifications.Performed testing and debugging on a major database system in accordance with company system regulations.Created Word and Excel Report documents that were uploaded to SharePoint.Acted as SharePoint Administrator.Kept track of all company inventory by monitoring multiple databases. Reviewed the old database to ensure that needed components were in the newly installed database.Biogen Idec - Cambridge, MA Sep 2007 to June, 2008Contract AssociateInterviewed and chose jurors to ensure that they were competent and free of bias, and I presented challenges for cause to dismiss unfit candidates.Answered vendor and contract workers' calls to help them with their questions and concerns.Developed team communications and information for monthly and weekly department and Legal team meetings.Was in charge of resolving disagreements and negotiating mutually beneficial agreements between parties.Solved [Type] issues, improved operations, and provided excellent customer service.Worked with the legal team to assist in the redrafting and changing the wording of clinical contracts and confidentiality agreements for the company.Worked on two Phase I & Phase II studies.Closed out two studies that were in progress and I inherited from my predecessor.Negotiated contracts and budgets with Investigators and Clinical Research Associates.Processed monthly payments to Investigators (doctors) or hospitals.Created excel spreadsheet to keep track of contacts and vendor agreements.Inputted executed contracts and vendor agreements into Clinical Database.Scheidt & Bachmann USA, Inc. - Burlington, Massachusetts Sep 2005 to Feb 2007Administrative Coordinator (MBTA Project)Created forms and records to keep track of project activities.Took meeting minutes of the President, Engineers and Project Managers weekly meeting.Researched flight schedules for President and Traveling Technicians and Project Managers.Shipped Materials to the Sales Team for Conventions.Obtaining quotes from suppliers and informing management of estimated costsAdvertised in out of state related Magazines for vendors.Wrote summaries for the Sales Team that were included to Bids on Proposals.Was in charge of communicating with clients and employees, as well as delivering functional requirements based on the meeting minutes.Helped with the upkeep of program records and files both electronic and paper files.Aided in the research and development of existing and new projects.Assisted the Contract Manager and Sales Managers in Contracts and Proposals.Updated the Contracts and Letters weekly that were sent to the Client in Excel spreadsheet.Created the institute's printed materials.Assisted the Project Managers in auditing parts and material costs and tracking shipment of parts.Oversee and was part of the planning and execution of large-scale entertainment event such as a Christmas Party.Tested the Substation Fair Collection and Parking Machines to ensure that it takes crinkled and both sides of money in machines.Maintained strong client-contractor relationships by maintaining superior communication with stakeholders.Bought binders and special paper products for the Sales Team according to the Proposal requirements from Paper Office supply and binders from stores by using petty cash.Helped put together binders and manuals, by printing the bids on Proposals and company created manuals.Wyeth Pharmaceuticals - Cambridge, Massachusetts April 2003 to Feb 2005Grant CoordinatorReported to the Contracts Manager and Contract Director.Coordinated and distributed executed Investigator Budgets and Contracts among multidisciplinary teams within the organization.Negotiated Budgets with Site Investigators and Budget Analysts.Reviewed and edited in Investigators budget grants and Confidentiality Disclosure Agreements (CDA).Prepared reports and updates for weekly study team meetings.Maintained and updated document information in Access and the upgraded web-based databases.Processed and submitted Consulting Agreements and Confidentiality Agreements (CDA).Communicated extensively with internal groups (Legal, Finance, Purchasing and Human Resources).Prepared and sent contracts to Investigator Sites for signatures.Got Contracts and CDA Agreements signed by both the Investigators and consultants and the Clinical Vice President, outside Investigators and Consultants in a timely manner.Provided training to the Contracts Coordinator in the Legal Dept. on the new web-based database.Project Coordinator to the Oncology MAC321 Team April 2003 - Sept 2003Contract AssignmentCoordinated meetings on WebEx conferences, complex calendar Management.Audited documents in EDMS (Workspace Documentation).Revised Word documents and PowerPoint presentations.Composed and sent dinner/meeting invitations to Principal Investigators and Study Coordinators.Trained and delegated projects to summer intern.PAREXEL International - Waltham, MA Sep 2000 to Aug 2002Administrative AssistantSupported the Senior Vice President and two Directors and consultants in a Clinical Research Organization (CRO).Managed Complex calendar and provided telephone support and screening.Visitors were escorted to specific offices or meeting rooms by me.Created and updated physical records and digital files to keep current and accurate documentation.Was in charge of scheduling, managing reservations, and sending confirmations for conference calls.Copier and paper printed jams were all fixed by me and/or work orders were created for computer problems and directed to the IT department.Assisted with all administrative management tasks.Was in charge of supplies, vendors, organization, and upkeep in the office.Photocopy and print documents on behalf of other colleagues.Meetings, conferences, video conferences and net meetings were organized and scheduled by me.Went over and printed all of the incoming emails for SVP and prioritized it.Wrote email messages, memos, letters from Dictaphone, meeting minutes and Meeting Agendas forSenior Vice President and proofread all documentation to ensure that there were no errors in the correspondence.Coordinated travel arrangements and processed expense reports for Project Director, Consultants and Sr. Vice President.Produced spreadsheets and reviewed financial reports from Oracle database.Created Monthly/Quarterly reports and spreadsheets for management.Updated CV (Curriculum Vitae) Resume Database in Lotus Notes, exported files and converted to excel documents.Tracked monthly study reports and produced tracking documentation in MS Project.Purchased office equipment and suppliers and negotiated discounts with vendors.Coordinated office meetings and events (setting up meeting breakfasts/lunches and restaurant reservations) |
