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Click here or scroll down to respond to this candidateCandidate's Name
Florida NotaryEMAIL AVAILABLEPHONE NUMBER AVAILABLEBlackbaud Financial EdgePeopleSoft/OMNIEAGLE/STARBACKSTOP/ BNY MellonBannerArgosMicrosoft Office Suite (Excel)QuickBooks Accountant EditionSharePoint (WorkSmart)Florida Statute 112.061 (Travel)Section 215.422 (Prompt Payment)WorkdayCareer SummaryBoys Town, Tallahassee, FL 01/2022-01/2024Site Financial OfficerDeveloped and implemented finance related short-term objectives and long-term goals of assigned Site consistent with organizational goals.Developed and instituted initiatives in line with strategic objectives and goals.Coordinated activities of the major program areas and adapts and revises strategic plans.Assumed responsibility for Site financial and business systems; oversaw financial operations of the Site and ensures compliance with local, state, and federal contract regulations and licensing requirements.Solicited, evaluated, and selected methods, materials, and suppliers for maintenance based on quality and price.Provided monthly budget analysis and financial contract reviews. Prepares and monitors the cost center budgets and expenditures.Forecasted and prepared annual budget.Hired, managed, and evaluated personnel.Collaborated with the national office to coordinate the purchase or lease of, and then payment for, all goods and services at the Site.Monitored the billing, collection, and deposit of program, grant, and other revenues, reviews monthly departmental finance reports.Florida A&M University, Controllers Office, Tallahassee, FL 01/2019-10/2020 Assistant Controller- Accounts Payable/TravelMaintained a structure that promotes travel needs while providing a focus on traveler compliance with University policies and Florida Statute 112.061Coordinated with ITS to maintain PeopleSoft Financials modules to ensure the integrity and data accuracy of the University.Enhanced campus-wide travel training presentations to keep the University abreast of travel policies and procedures.Reviewed Commitment Control to verify whether departments have sufficient funds for paying an invoice, and unencumbered funds due to errors.Ensured prompt payment requirements are followed in accordance with Florida Statute 215.422Reviewed the Trial Register after each pay cycle to ensure that each check printed correctlyMaintained relationships within the campus community and with external vendors Candidate's Name
Florida NotaryEMAIL AVAILABLEPHONE NUMBER AVAILABLEReviewed match exceptions to see why voucher failed to pick up in the pay cycleEnsured compliance and accuracy while facilitating continuous improvementExecuted Travel Authorization Rollover at the end of the fiscal year.Created void/reissue requests for payments with discrepanciesRan queries to review the volume of vouchers processed dailyReviewed and approved invoices and vouchers for paymentCreated non-employee travel IDs for third-party travelersSupervised Accounts Payable and Travel departmentsProcessed EFTs in Works through Bank of AmericaProcessed 1099 file to send to the IRSPrinted and distributed HR payroll checksStaged Travel items for payments dailyServed as back-up for the daily pay cycleMaintained the check stock logState Board of Administration, Travel, Tallahassee, FL 05/2015-01/2019 Prepay Auditor/Senior Travel Analyst IIICreated spreadsheets that showed a breakdown by department for accumulated points to obtain free airline ticketsRan Budget Checks on Expense Reports to verify that departments budgets had sufficient funds for expensesConducted periodic update sessions for SBA staff regarding all travel guidelines and proceduresRan queries to pull in Outstanding Wallet Transactions that should have been placed on Expense ReportsCollaborated with Budget Manager regarding travel expenses incurred versus the respective budgetsInteracted with other governmental agencies regarding their travel policies or issuesUpdated the Travel Policy to include changes in statutes, rules, and regulationsPrepared weekly KPI (Key Performance Indicator) reports to report dollars spent on travel.Facilitated continuous process improvement within the PS Travel and Expense systemOrganized fiscal functions and matched proper expenses to the appropriate fiscal yearAudited expense reports and ensured that the proper accounting codes were usedMonitored spending on specific accounts to see if spending could be reducedReviewed travel expense reports for compliance with the SBA travel policyResearched and maintained current knowledge of travel issues and resourcesMonitored statuses and CFO guidelines for changes in travel policiesSupervised the Travel Unit.Served as travel liaison with SBA departments and travelers Florida State University, Research Foundation, Tallahassee, FL 07/2013-05/2015 Accounting Representative-(Accounts Payable)Confirmed that adequate documentation has been included as well as assigning vendor numbers, verifying vendor addresses, and assigning proper GL account codes to the disbursementServed as back-up to the Accounts Receivable Accountant in his absence; duties included preparing Daily Reconciliation spreadsheet to balance the General Ledger with Bank of America to Financial Edge SystemServed as PCard Administrator for the VP of Research and the CFO, monitored PCard accounts, and produced PCard reports from Bank of AmericaCandidate's Name
Florida NotaryEMAIL AVAILABLEPHONE NUMBER AVAILABLERecorded transactions (investments and divestments) and reviewed investment statements from the SBA.Engaged in data entry of Payment RequestsPerformed pre-audit of payment requests for certain designated accounts confirming compliance with the FSURF policies and proceduresCommunicated with vendors, students, staff, and state agencies to resolve problems pertaining to Research Foundation transactionsPrepared monthly Property and Computer reports for FSU Property and Information Technology services.Removed duplicate Payment Requests from workload to ensure it was not entered twice into data entry.Reconciled Legal Fees invoices to avoid duplicate payments due to different accounting cycles.Supervised OPS employees and ensured that W-9s and W-8 were scanned in with proper vendors.Worked closely with the Assistant Director of Research Foundation to ensure the filing of 1099s and satisfied the mailing of the 1099s to vendors.Reported outstanding checks as Abandoned Property to the State of Florida after five yearsSafeguarded assets by scanning in taggable property once a year for the Inventory Report.Initiated domestic and foreign wires in Bank of America online to pay vendorsProvided requested documentation to the auditors such as Financial Statements.Prepared monthly sales tax reports payable to Florida Department of RevenueReconciled and prepared status reports for travel and other advancesSatisfied the printing, mailing, and distribution of checks to vendorsEntered Legal Fees invoices into the DEALS database.Prepared daily remote cash deposits as neededPrepared quarterly STAR METRICS reportsFlorida State University, Psychology, Tallahassee, FL 08/2012-07/2013 Accounting Associate-(Accounts Payable)Prepared Payment Request forms to issue payment to third parties such as catering companies serving food for events, companies allowing us to rent out their building, and renewing memberships.Prepared Disbursement Requests to reimburse employees for Out-of-Pocket expenses used for receptions, colloquiums, meetings, etc.Prepared monthly ledgers for three auxiliary budgets as well as for the departmental and CarryForward budgetForecasted and budgeted for future periods based off prior periods.Monitored Professors funds closely to ensure that amount allocated did not become insufficientUpdated appointments as needed and allocated fringe benefits to employees in spreadsheetServed as a Proxy to seven Pcard (Purchasing card) holders for the departmentManaged endowed and non-endowed funds deposited to Foundation accountsApplied Generally Accepted Accounting PrinciplesPrepared Cost Center Reports bi-weekly for payroll EducationMasters in Business Administration (MBA) ~ February 2016 ~ Devry University Bachelors in Finance ~April 2012 ~ Florida State University~Florida Notary~ |
