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Click here or scroll down to respond to this candidateCandidate's Name
Street Address PHONE NUMBER AVAILABLEEMAIL AVAILABLE LINKEDIN LINK AVAILABLEOver 25 years experience in the Administrative, Human Resources, and accounting field. This includes employee relations, conflict management, employee training, bookkeeping, creative staffing solutions, web design/maintenance, and staff support. I am well experienced in Accounts Payable/Accounts Payable Audit and Accounts Receivable. I am proficient in all Microsoft programs and operating systems, as well as Apple products. I am energetic, organized, dependable, trustworthy, and self-motivated. I am results driven with strong communication skills, analytical, problem solver with reasoning skills and I am a team player or work independently with little supervision.Experience03/07/2022 10/09/2023, SR. Administrative Support for Environment, Safety & Health10/09/2023 Present, SR. Administrative Support for Transportation Safety (under ES&H)Sr. Administrative Support, Y-12/Consolidated Nuclear Services (CNS)Supporting Mission Assurance, Y-12 Environment, Safety and Health and Transportation SafetyAssist in many different responsibilities:oDaily email correspondence via Outlook and daily use of all Microsoft Office programsoManage supervisor calendar, as well as set up meetings via skype or in person via Teams or WebexoEstablishing priorities and resolving scheduling of personnel, conference rooms, vehicles, and other resourcesoCoordinating visits and travel according to ORNL guidelines, including reservations of conferences and domestic/international traveloManage information flow and communication with external/internal contactsoPrepare a variety of written materials per company policy/guidelinesoComplete multiple tasks in a fast-paced environment, prioritize appropriately, anticipate needs and requests, and be able to meet deadlinesoMaintain DOE directives/standards and training requirements, keep up to date with all training requirementsoCreate purchase requisitions and purchase orders per requests through internal OneBuy systemoAssists in special projects, resolve scheduling of personnel, conference rooms, vehicles and other resourcesoMaintain and control several department SharePoint sitesoUse of CNS systems (including but limited to; OneTime, OneBuy, OneSource, SAP, Concur, WebWhos, Outlook, Visual Task Board (RAIL), Conference Room Scheduling, SharePoint, Property System (PATS), FMES, RCAM, CTS System, YAMS, and many othersoMaintain professional atmosphere and courteous manneroTracking of internal programs (CATS, PSA, TIMM, BOP/BAP, OPS Meeting, SOE, JHA Reports, CTS Team Meetings, etc.)oCurrent Division Training Officer (DTO) for Environment, Safety & HealthoCreated and maintain foreign travel checklistoMany other tasks as requested by staff membersoBuilt and track Commercial Motor Vehicle (CMV) tracking systemoProcess CMV inspections within the internal system (CTS-Apex)oBuilt and maintain Traffic Violations database for trackingoPrepare monthly Transportation Safety CMV metricsoObtained and maintain a Q-clearance07/2020 03/07/2022Group Admin. assistant, Oak Ridge National laboratory/UT-BattelleSupporting the Macronanomaterials Group (MACRO) and the Nuclear Structure/Nuclear Astro Physics (NS/NA) Group. Also currently supporting two additional groups in Physics until a new admin can be hiredAssist in many different responsibilities:oCommunications through Outlook and response to email requests and actionsoEstablishing priorities and resolving scheduling of personnel, conference rooms, vehicles, and other resourcesoMeetings on recurring and hiring process, including coordinating of interview schedules, site access, and onboarding, and managing agendas and seminarsoCoordinating visits and travel according to ORNL guidelines, including reservations of conferences and domestic/international traveloManage information flow and communication with external/internal contactsoManage meetings/etc. through OutlookoPrepare a variety of written materials per company policy/guidelinesoTrack CNMS user access and logistics for the groupoMaintain professional atmosphere and courteous manneroEstablish/maintain effective working relationships with internal/external staff membersoUse of ORNL systems, including PALS, PAS, RESolutions, Success Factors, Indico, Outlook calendar, SharePoint, ORNL Buy, UCAMS, TravX, eProp, etc.oComplete multiple tasks in a fast-paced environment, prioritize appropriately, anticipate needs and requests, and be able to meet deadlinesoMaintain DOE directives/standards and training requirements, keep up to date with all training requirementsoCreate purchase requisitions and purchase orders per requestsoAssist in preparing users projects/users to come on site or virtual meetingsoMany other tasks as requested by staff members01/2020 07/2020UPF Document MGMT control (DMC), Bechtel nationalBased on established work processes, review, log, index, distribute, maintain, retrieve, and file a wide range of project records and revision-controlled documents (e.g., drawings, specifications, supplier submittals, correspondence, material requisitions, construction work packages, change documents, etc.) in accordance with procedures, instructions, and guidelines.Perform accurate data entry using InfoWorks, Bechtels electronic document management system (EDMS).Assign unique document numbers to records collection based on established procedures.Monitor and review data entry accuracy daily, weekly and/or monthly and adhere to data entry accuracy rates as established by supervisor for assigned work tasks.Assist internal and external customers with questions or issues related to document numbering, work processes, electronic signatures, document legibility, etc.Work with project employees to ensure records are complete and accurate and compliant with procedural requirements.Assemble information needed to support project activities.Create and/or update desktop work instructions and procedures.Train others in the use of software applications used for document management activities.Perform other tasks as assigned by supervisors and managersNote: The reason for the short period of employment is that this type of job was not for me. It was the same thing all day long with different documents. I am more of a multi-tasker and putting out fires kind of person.02/2016 01/2020Administrative support, Oak Ridge National LabSupported three groups (S&I Welding Services, Pressure Vessels, Hoisting & Rigging, and NDE Inspections and Quality Assurance Coordinator as needed)Maintained professional relationship and/or communication with internal & external contactsCompleted written & electronic materialsEstablishing/Managing records system (including electronic and paper filing)Scheduling meetings, conference rooms, and other resources for all three groups onsite/offsiteArranging travel and accommodations for visitors and/or staff membersGreet and receive visitors when necessary (in person or on the phone)Consistent phone coverage and maintaining a professional atmosphereORNL Systems used frequently: PALS (payroll software), ACTS, SafetyTalks (meeting/notes), Service Request, WebMapics (weld wire inventory software), Whos, FSC, ESS, IDMS (procedure software), LRN (training software), MET (metrology software), Marketplace, OATS (overtime/payroll software), PAS (access to site software), SMBS, ePROP (property software), TRAVx (travel software), UCAMS, SAP GUI, WebMail, EPM, SharePoint, DTS, BlueJeans, SPUDS, Software Center, Privilege Elevation Tool Self Service, etc.Ordering of supplies for all groups and maintaining stockPrepared, edit, and review procedures, correspondence, reports and presentation materialsDaily use of Microsoft Office Products (Word, PowerPoint, Outlook, Excel, Access, etc.)09/2015 02/2016human resource assistant, Oak Ridge National LabHired in as part of the OAS program (ORNL temp system)Onboarding of internal and external US and Foreign National candidatesProcess terminations, changes, etc. to employee recordsPost, maintain, edit and close job requisitionsComplete ORNL-281s (Employee Status Change) as required for employee actionsProcess PCRs (Personnel Change Request)Complete SPAs (Supplemental Performance Award)Process Alternate Workplace Agreements in SAP GuiRun reports as requested by HR Managers, etc. through varies software programsAdditional responsibilities upon request05/2008 10/2015office manager, advanced management, Inc.Maintained all office activities including all Human Resource activitiesBookkeeping with QuickBooksPrepared, bind and distribute all training materialsBuilding manager for all tenantsScheduling, phone coverage, email correspondence, verbal and written communication dailyAdditional responsibilities upon requestBasically, run the entire office/building of all responsibilitiesOther Areas of Employment: (responsibilities available upon request):Admin. Assistant, Traughber Insurance & Financial Services (2006 -2008)Office Manager, Engineering Construction Services, Inc. (2003 2006)Office Manager, M&G Precision Machining (2002 2003)Human Resource Generalist, Tri-Starr Management (TMSI) (2001 2003)Franchise Benefits Admin, Ruby Tuesday LLC (2000 2001)Office Associate, Denso Manufacturing Maryville (1998 2000)Any additional available upon requestEducationCoalfield High School (1990), Diploma w/honorsRoane State Community College (1990-1993) Computer Science/Engineering (no degree)referencesKenneth Rose Jr., Transportation Safety CNS/Y-12Phone: PHONE NUMBER AVAILABLE, Email: EMAIL AVAILABLECarolyn Colquitt, PrimericaPhone: PHONE NUMBER AVAILABLE, Email: EMAIL AVAILABLEGary Johnson, CG Services / Owner-OperatorPhone: PHONE NUMBER AVAILABLE, Email: EMAIL AVAILABLE |
