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Candidate's Name
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EmploymentISDA, Inc., NY, NY (International Swaps & Derivatives Association, Inc.)
Executive Assistant 07/2008-12/2023 Provided high level assistance and acted as a gatekeeper to the North American SMT (Senior Management team - General Counsel, Global Head of Public Policy, Global Head, Derivative Products & Infrastructure, Senior Counsel, Commercial Product Development) for a private trade organization. Updated multiple complex calendars: heavy management of coordinating and scheduling: appointments/meetings/reservations/conferences; Coordinated teleconferences, video conferences, webinars, and webcasts via MS Teams, Zoom and Go-to-Meeting; Managed in person meetings: event-spaces/locations, vendors, contracts, catering, RSVPs, logistics, IT support, prepared relevant literature, name badges and followed-up on emerging issue while providing on-site assistance Handled extensive travel arrangements domestic and international: prepared travel visas/passports; airlines, trains, hotel, car reservations; detailed travel itineraries and submitted all approvals via concur with cost prior to travel Maintained multiple mailboxes flagged and followed up on all inquiries; Proofread and updated documents via Word, PowerPoint and Excel, digitally added e-signatures on pdfs; memos/correspondences, email-campaigns, Assisted with ISDA Create: invites for demos and weekly/monthly strategic reports and roadshow set-up/preparation; tracked bios, headshots, personal details; ad-hoc projects and exercised independent judgment Tracked and completed all monthly expense reports for team via Concur Assisted the team with their departments budget via Saci, Looker and Concur: submitted vendor invoices/coded for payment/investigated discrepancies and followed-up on work details for consultants/vendors; allocated transfers from one budget line to another Maintained communication with colleagues in NY, DC, London, and Asia: collaborated with other assistants on logistics/events/meetings; Assisted HR with interviewing and onboarding of new employees
Group team member for Protocol Management: upcoming/open/traditional Protocols; assisted with maintaining the mailbox of incoming inquiries regarding legal questions and troubleshooting issues; aided with the review/posting/revocations of adherence letters to ISDA s websites and/or counterparties; filed name-changed letters for archived purposes and traditional protocols Group team member for ISDA s MyLibrary (digital online library): assisted with maintaining the mailbox of incoming inquires and troubleshooting issues, purchase of a single user license, annual renewals, and new members; ensued all agreements were reviewed and countersigned by the legal department; submitted all signed agreements, order forms to the compliance officer and the finance department for invoicing
Bishop Consultants Ltd, NY, NY (Formerly Chess Consultants, Ltd/Inter'l Bankers Placement Services)
Executive Assistant 04/2001-10/2007
Provided administrative support to the CEO: emailing, faxing, filing and coordinated domestic/international teleconferences; Maintained and updated busy calendar of events for meetings and travel & processed travel requests; Updated and fixed resumes of candidates in the International Banking market
Processed, reviewed and ensured payments on all incoming and outgoing invoices and analyzed monthly reports Maintained office equipment; facilitated leases of administrative equipment and managed all procurement requests Coordinated office moves and renovations with contactors, including telephone company, and movers Supervised receptionist and temporary staff; delegated day-to-day assignments; effectively handled subordinate concerns and issues Completed weekly and monthly payroll statements; Maintained and submitted unemployment claimsEDUCATIONHerbert H. Lehman College - 2000
Bachelor of Arts in English Literature & Minor in Anthropology/Sociology
Completion: LinkedIn Administrative Assistant courses
SKILLSProficient in Microsoft Office 365: Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, Teams; Adobe; Looker DocuSign; SAP Concur; Chorus Call (Conductor Web); Avectra; Citrix; IMIS; Magnet Mail; Informz; ICMS: committee management system Internet; Workspeed; Passage Point; Sharry Security System; Saci Accounting; Jira; Sage; Duo Security; CRM Software; Salesforce; GLIEF/LEI |
