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Click here or scroll down to respond to this candidate1Candidate's Name
Saginaw, Michigan 48638 Phone: PHONE NUMBER AVAILABLE Email: EMAIL AVAILABLE Professional Summary:With more than 8 years of experience and a solid 4.5 years of experience of working for Senior executives in Volkswagen as Administrative assistant / Secretary / Personal Assistant, managing office work responsibly while maintaining confidentiality in fast paced environment, I am confident that I will excel in the challenges offered to me and will significantly contribute to the organization. Achievements: Performance Incentives in VW due to Exceeding Expectations: 2011: 150%/150%2012: 150%/150%2013: 125%/150%2014: 110%/110%Achievements: Honorable Mention Award in Feb., Sep., Dec. 2023 and April 24, and Star Recipient Award in Mar. 24 at AROProficient in Tools: Asana, Slack, Notion, Google Suite, MS (Excel, Word, PowerPoint), Kinemaster, Canva, Camtasia, Eventbrite, Survey Monkey, Zoom SAP Custom tools for Order tracking and reimbursement tracking and monitoring Oracle Custom tools for placing customer orders and shipment tracking Personal Core Competencies: Management and organizational skills Problem solving skills Excellent interpersonal skills Written & verbal communication skills Ability to handle pressure and meetdeadlines Result driven Handle confidential and personal data Flexible, reliable, detail oriented Taking initiatives Time management Willingness to learnProfessional Experience:Saginaw Valley State University, Saginaw, Michigan (Feb 2022 to Present) Secretary of Faculty Association (FA) & Office Coordinator of Carmona College of Business (CCB) Assistance to the FA Executive in the Planning, execution, and management of the operating and financial affairs of the organization. Plan and execute FA Banquet Annual Award Event and FA Election Assist with FA Membership, dues & monitoring Budget and preparing reports and verify any discrepancies with MEA coordinator. Updating database of 1st & 2nd year faculty orientation FA Scholarship (Endowed, Chrysalis) processing and recognizing the winners in FA Banquet Prepare and publish FA Calendar, FA Handbook and FA Executive Board & General membership minutes & agenda Setting up CPR Task force, Floor Representatives, Standing Committee, and Department Chairs meetings and Luncheons Visa processing for Faculty and Staff2 Following the process of Curriculum Ratification and Grade Grievance hearing Updating the list of FA Executive Board members, Standing Committee, Grade Grievance, Floor Representatives, Faculty list (members & non-members) Digitalizing decades old FA documents Advising committee member of South Asian Student Association (SASA) o Initiated & executed Welcome event and Holi Fest for SASA Successful execution in search of a candidate for search committee Assisting Faculty members with their projects in word, excel, flyers, posters, videos, and surveys and for Presentation videos e.g. for Accreditation Conference Setting up of offices of new faculty members in Spring/Summer semester Scheduling and supervision of student workers and tracking of ultra-time and budgeting. Successful management of Office supplies/equipment/environment for faculty offices Maintaining schedules/syllabus of faculty members for every semester for Audit purpose Setting up zoom meetings in the conference rooms and reserving labs, classrooms Proctor make-up exams & Assisting Faculty with printing, copying, tying, proofreading, scanning. Helping Faculty members students in case of any system/technical issues. Maintain filling system and confidentiality of the documents/materials of FA Provide Support in case of any Delegates and backup assistance for co-workers when necessary. Reference: Dean Jayati Ghosh, Carmona College of Business Abuse Refuge Org, Ohio (Sep 2021 to Present) Volunteer- Remote Coordinator Human Resource (Feb 2022-Present) Tracking headcounts & Prioritizing roles of all departments in system Notion regularly Updating Honorable mention award announcement weekly Updating ARO Star recipient and ARO Leadership Star on regular basis Minutes for Human Resource weekly meeting Provide backup assistance if required.Coordinator Corporate Administration (Sep 2021- Feb 2022) Oversee a global team of administrative assistants allocated to multiple departments. Manage department skills & resource forecasting in collaboration with other departmental heads. Prioritize tasks, allocate resources and responsible for planning & tracking using Asana. Responsible for performance reviews and employee of the month program. Monthly executive director presentation for resource turnover and program updates. Reference: Nicole Leonard - HR Manager and Kelly Dehn - Global Executive Director, Abuse Refuge Org. Indian Association of East Central Michigan (IAECM) Organization (May 2019- Present) Volunteer Board Member Schedule, plan & execute all cultural events. Proofread & monitor IAECM website iaecm.org also assists in managing online platforms. Content creations, Flyers & event promo/teaser videos for upcoming events Chair -Decor Committeeo Brainstorm designs with a team and create those designs within a given budget. o Be available to help set up, execute & wind-up events. o Be a point of contact & coordinator for vendors. 3 Chair- Entertainment Committee ( Kids & Adults)o Plan out age-appropriate entertainment acts for the event within given time. o Creating music files & mash-up audios and coordinating to ensure performance flow. o Assist in executing the cultural part of the adult segment. Encourage & retain local talent. Outreach all events on various social media platforms. Mentor Youth Committee Strategies to attract Diverse communities and encourage membership & engagement. Reference: Amrit Kochar, President IAECMChinmaya Mission, Saginaw MI (Mar 2019 to Present) Volunteer on Weekends Teacher & Coordinator Establishing and enforcing rules of behavior for students in the classroom Preparing lessons, units, and projects to complete learning objectives with use of relevant technology Adapting teaching methods and materials to meet the interests and learning styles of students. Working with students one-on-one when they need extra help or attention. Preparing an annual Newsletter which includes participation and performances of students on a variety of events, also feature other important cultural programs. Creating Flyers for upcoming events Maintaining database Taking minutes for monthly meetingsReference: Manjusha Malewar, Supervisor & Administator Willsub/PCMI/Edustaff (Nov 2021 to Feb 2022)Substitute Teacher K-12 Follow lesson plans provided by the regular teacher to create a cohesive and consistent learning experience for students. Manage the classroom effectively to encourage student participation, minimize distractions and maintain a positive learning environment. Adapt teaching methods to fit the needs of each individual student. Supervise students in and out of the classroom, including in the halls, on the playground and in the cafeteria. Provide in-class and at-home assignments based on the available lesson plan. Saginaw Township Community Schools, Saginaw MI (Aug 2021 to Feb 2022) Hemmeter House Childcare Aid Supervising 35+ students every day. Ensuring students have a safe, healthy, hygienic and happy environment. Lead a variety of creative and educational activities, and games to keep the students engaged. Keeping records of each childs progress, interests and any problems that may occur. Maintaining contact with the childrens parents and contacting them in case of an emergency. Reference: Kathy Buter, Site Supervisor, STCS4Volkswagen India Pvt. Ltd, Chakan, India (Mar 2010 to Oct 2014) Administrative & Technical Assistant / Secretary to Mr. Goransch, Vice President, Logistics (Aug 2013 to Oct 2014 - Assistant Manager) Preparation of Production communication, Executive Management report for MIM (Management Information Meetings & Board review meetings involving Director, Vice President (VP) and Managing Director (MD) Leadership Task list tracking and follow up for action and closure. Monitor and Control Logistics Head count, Resource management & organization structure updates Leadership by taking initiative to implement department wide Process of Induction Program, Plant Tour, HR engagement and manage Town Hall within Logistics department. Orientation and on boarding of new international employees from Germany Preparation & Release of Logistics department monthly Newsletter (Employee Engagement Activity) Opinion barometer Champion - root cause analysis & measures for Logistics to improve participation & index. Human Resource activities like Preparation & coordination of Talent Pool, Leadership qualification Preparation of Management report & Board reports in absence of Technical Assistant of Plant Head Foreign Service agreement/contracts and check list Leading team building activities like Team Culture (Projects: Cooking Fiesta, Rewards & Recognition and Festival of India) Team Building /Organizing Sport events for Logistics departments like Cricket sport tournament. Quality assurance activities like 5S Audits Admin. Assistant to Mr. Steinicke & Mr. Mohme - sub HODs of dept. o Organizing and managing Executive meetings (Teleconferences and Video Conferences) o Organizing Business Trips and reimbursementsReference: Enno Fehse, Director, Volkswagen, Germany. Administrative & Technical Assistant to Mr. Fehse, Director, Logistics(Mar 2011 to Jul 2013 - Officer) Preparation & Coordination of Executive Management reports Controlling IT Asset budget & Manpower budget and Stationery Manage and organize department weekly meeting. Capturing details minutes of meetings, actions, and publishing with owners Monitor and control department cost like telephone usage and escalations if required. Setting up facilities new conference rooms (Vento and Polo), equipment procurement Monthly update of Organization chart of Logistics Admin. Assistant to Mr. Kaufhold & Mr. Mohme - sub HODs of dept. o Organizing and managing Executive meetings (Teleconferences and Video Conferences) o Organizing Business Trips and reimbursementsAdministrative & Technical Assistant to Mr. Weinstock, HOD, Logistics(Mar 2010 to Feb 2011 - Officer) Translation from German to English Organizing events, Team Building & Workshops5 Support for Delegates including Invitation Letter, Transport, BM (Purchase Order) & Business Lunch & Dinners Setting up Logistics Meeting room Touran Admin. Assistant to Mr. Klein - sub HODs of dept & 16 Foreign service employee (FSE) of Logistics Portescap, Mumbai, India (Feb 2007 to Jan 2008)Executive-Customer service (German) Hands-on translation of technical documents from (Testing of motors, Specification of motors, Safety instructions - First Aid equipment). (German to English translation) Hands-on translation of non-technical documents (Invoices and advice of settlements). (German to English translation) Managed and Scheduled orders for European Clients from Germany, Switzerland, Austria, The Netherlands Experience of Client facing role Quality inspection and documentation of reports of damaged motors 100% success in resolving payments issues. Fluent communication in German for warranty calls and handling shipments problems Excellent in handling Customer service calls with clients for better business relationship Gurukul Institute-FACT, Mumbai, India (Jun 2006 to May 2007) German Trainer: Conducting training Developed and implemented creative programs for better understanding. Linguistics Skills:English German Hindi MarathiEducation: G1, G2, G3, M1 German language levels from Goethe Institute, Mumbai Diploma Course in German from University of Mumbai Bachelor of Engineering in Electronics and Telecommunications from Father Agnel, Mumbai Special Trainings and Workshops Attended: Title IX Ambassador 101 Mental Health -1st Aid. Phishing Foundation Implicit Bias Building supportive communities Security Awareness Clifton Strength Conflict Management Constructive Communication Corporate Finesse Part 1 and 26 Email Etiquettes Germany for Indians Intercultural Training Love the detail. MS Excel Advance MS Outlook MS PowerPoint Advance Opinion Barometer Champion Presentation Skills Problem Solving Skills workshop Self and Time Management Team Building Part 1 and Part 2 VW Production System |
