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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLEEMAIL AVAILABLEhttps://LINKEDIN LINK AVAILABLE HYPERLINK"https://LINKEDIN LINK AVAILABLE"Summary of skillsAn accomplished, focused and results-oriented Executive Assistant with a background supporting complex and deadline driven operations. Establish and maintain strong relationships with C-Level executives, strength with meeting management, executive travel/lodging logistics. Advanced in MS Office Suite, DocuSign, QuickBooks, Concur, ADP, Citrix, Bullhorn Reach, Asurint Fieldglass-VMS, Press Ganey, Schedule Plus and several medical software applications.USMD-January 2024-presentPatient Care CoordinatorProvide phone and in-office patient support to 5 Providers.Heavy scheduling of appointments and phone triage.Maintaining communication with our Band 4 and Band 5 patients keeping their appointments consistent as well as hospital admissions and ER visits.Various projects for our corporate leadershipCalendar managementProvide up-to-date reports on patient calls and visits for those that are due for appointments.KeyCity Capital-March 2023 -August 2023 (Position eliminated)Legal and Operations Assistant Provide daily support to in-house legal counsel and Vice President of Operations Manage a very active calendar of appointments for several senior leaders, complete expense reports, compose and prepare correspondence that is sometimes confidential. Arrange complex travel plans and agendas, schedule and coordinate meetings in the office, via Teams, Zoom or off site for our team. Take extensive meeting minutes for legal and operations meetings, establish a timeline for action items and distribute with continuous follow up on those timelines. Create and organize files for the company shareholders. Attend weekly meetings with Investor Relations connector and assist in establishing connections with the investment team. Assist current investors with distribution timeline and direct possible new investor inquiries to the client relations team. Attend weekly huddles to obtain various aspects of the business, projects in the works, new ventures and give employees opportunities to ask questions, give input and suggestions. Assist in strategizing with legal and operations and help follow through until ideas and projects are fully executed. Act as a liaison between different departments to ensure communication and tasks run smoothly. Help maintain a team oriented, goal driven encouragement to all staff.Aesthetic Dentistry and Implant Center- December 2018-January 2020 (Downsized)Executive Assistant Responsible for daily operations of the business Establish and maintain credentialing and licensing for the Dentist and assistants Assist in the development of treatment plans for patients, discuss treatment plan with patient and closing on treatment plans Educate patients on financial options for their treatment plans. Assist with marketing and development of new strategies to help grow the business Schedule and assist in facilitating meetings with our other office locations Work closely with our dental consultants in strategizing ways for improvement, growth and planning Develop personal and business goals and track monthly/yearly Generate and send out informative communication to the project team and SLT Create expense reports and manage project team calendarBaylor, Scott, & White Health- Plano, TX October 2015-2018Executive Assistant to Directors of Nursing Managed the full range of administrative support functions for senior executives that included prepared correspondence, scheduled meetings, and coordinated complex travel arrangements. Complex calendar management Track progress on CNOs Goals Collect reports on each unit of the hospital and report data to directors Coordinate and schedule monthly meetings to include agendas, surveys, information, training, and general communications. In addition, this includes maintaining the team meeting room, communication boards/TVs, and production metric boards. Manage committee meetings and take minutes Develop and maintain On-Call schedules Heavy expense reporting Create and maintain personal and systems goals Format, arrange, and compile diversified material for presentations, reports, and other meeting materials to include basic formulas and formats generated in tables, flowcharts, graphs, and statistics. Revise policies and procedures Special event planning/secure venues and issue paymentStaubus and Randall, L.L.P. - Dallas, TX June 2012-January 2016Legal Administrative Assistant Provide administrative support to six attorneys Revise and edit deeds, agreements, letters and other correspondence Time entry for attorneys Accurate organization of estate files Preparation for depositions including creating files and binding books, copying and scanning Answer multi-line telephone and direct calls to the appropriate party Outgoing and incoming mail and distribution Set up conference rooms for meetings and depositionsLEWISVILLE MEDICAL CENTER-Lewisville, TX- June 2003-December 2009Executive Assistant/Triage Assistant Maintain the Senior Physicians schedule by planning and scheduling internal and external meetings, conference calls, conferences, and travel. Assist with preparing for meetings by putting together agendas, Executive level presentations and reports. Establish and maintain project tracking system to support the office in establishing priorities and meeting critical deliverables. Track and coordinate with staff to ensure completion of all action items. Communicate effectively with all levels of associates, including leadership team and other Assistants. Facilitate communication between senior office and direct reports. This includes creating an atmosphere in which timely and high-quality information flows smoothly both up and down the organization and encourages open expression of ideas and opinions. Plans team events as well as employee appreciation events between multiple offices. Coordinates team building and volunteer activities. Coordinate executive communications, including taking calls, responding to incoming emails or other forms of electronic communications, and interfacing with internal and external visitors. Analyzes and prioritizes all correspondence and communication, directing inquiries to appropriate areas in an effective and efficient manner. Maintain reimbursement files for the budget. Provide historical reference by developing and maintaining an organized filing and retrieval system for paper and electronic documents. |
