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Click here or scroll down to respond to this candidateCandidate's Name
Street Address
PHONE NUMBER AVAILABLE/ EMAIL AVAILABLESummary of Qualifications:Skilled executive administrative professional offering more than 25 years of expertise in the areas of office management, event coordination, facilities management, document management, office management, project assistance, communications, travel arrangements, purchasing and expense management. Possess a strong commitment to customer satisfaction and a natural determination to produce quality results. Maintains confidential and sensitive information. Possess meticulous attention to detail, critical thinker and problem solver, self-motivated, team player with the ability to interact with all levels of management.Technical Proficiency:Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Adobe Suite, NetSuite Accounting Software, Adobe InDesign Desktop Publishing software.Professional Experience:Cincinnati-Hamilton County Community Action Agency (C-HCCAA) Cincinnati, OH (5/1998-Present)Facilities & Operations Executive Assistant: - 07/2012- PresentPurchasing/Accounting Management:Purchase janitorial supplies for administrative office and 4 satellite facilities.Process all accounts payables and receivables, including purchase orders and electronic check request utilizing NetSuite software. Work with Finance staff to ensure payments, purchase orders are completed in a timely manner.Project Assistance: Research late or missed payments at vendors request.Security Management: Coordinates badge management using System Galaxy software,Office Equipment/Supplies: updates preventative maintenance tracking spreadsheet for five facilities, office entry management, serves as liaison to ensure problems are addressed in a timely manner.Calendar Management: Coordinate reservations for multiple meeting spaces.Coordinate cubicle name plates for new hires, update and maintain agency telephone directory.Meeting Support: attend and capture meeting minutes.Attends board meetings as a backup.Events Management: - 07/2012-PresentProvides assistance to internal and external customers regarding requests to utilize conference halls, facilitates client walk-throughs, coordinates rental paperwork, quote prices for rental, discuss rental logistics, work with clients on setup logistics to ensure that room is set up according to clients request, attends event to ensure quality customer relations.Work with contractors on setup and cleaning practices for every event;Develop processes to ensure that all aspects of event coordination are consistent;Research venues and make recommendations for improvements.Receive payments, issues statements/receipts for facility rentals. Places collection calls/emails to clients with outstanding balances, resulting in 100% collection average.Candidate's Name
3554 Edgeview Dr. - Cincinnati, OH 45213-2025PHONE NUMBER AVAILABLE/ EMAIL AVAILABLEProfessional Experience (continued):Cincinnati-Hamilton County Community Action Agency (C-HCCAA) Cincinnati, OH (5/1998-Present)Administrative Assistant to Grantee Head Start/Early Head Start Director: - 10/1998-07/2012Managed directors office using excellent customer service, organizational, interpersonal, communication, project and multi-task management skills,Maintained directors calendar and conference room reservationsScreened and directed calls and correspondence, responded independently when required,Composed confidential and routine business correspondenceEnsured confidentiality and controlled access to sensitive information,Prepared and reconciled expense reports, check requests, purchase requisitions, ordered and maintained office supplies,Arranged complex and detailed travel plans; assisted with event planning and special projects, prepared presentations, itineraries, meeting arrangements and recorded minutes,Served as a liaison between the Director, President/CEO, funders, and senior management team. Remained flexible when priorities and/or requests changed.Assisted in the interview process, trained and supervised receptionist.Administrative Assistant/Executive Office: 05/1998-10/1998Maintained executive calendarsPrepared travel arrangements senior management teamSupported other administrative teams by helping to facilitate daily operations across departmentsPrepared board meeting materialsPerformed inventory control procedures of office supplies and equipmentEducation:University of Cincinnati, Blue Ash CampusAssociates Degree: Administrative Support Management/Event Planning; Program cancelled due to low enrollment.Professional Development/Certifications/Trainings:Facilities Management 2-Day Training, Fred Pryor Trainings 09/2021The Art of Participatory Leadership, Cincinnati Community of Practice 11/2014Leadership Skills for Women, National Seminars 12/2012Marketing using Social Media, National Seminars 10/2012Event Planning, SkillPath Seminar 09/2008Excel Level I, C-HCCAA 03/2007Executive Administrative Assistant, Certificate/University of Cincinnati 11/2000Professional Administrative Assistant, Certificate/University of Cincinnati 04/1999 |
