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Click here or scroll down to respond to this candidateCandidate's Name
Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEPROFESSIONAL SUMMARY:Enterprising Senior Executive Assistant with over 15 years of experience. Expert in strategic planning and organizational skills providing comprehensive support to all staff including the Executive Team, individual contributors, clients, and customers. Excellent track record supporting professional needs with well-organized precision. Sophisticated and graceful in managing high-volume workloads in rapidly changing environments. Goal-oriented with the ability to meet long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction, and team communication. EMPLOYMENT:BELDEN WIRE AND CABLE (Contract), Chicago, IL 08/23 11/23 OFFICE MANAGER, CUSTOMER INNOVATION CENTER Manage all aspects of the Customer Innovation Centers needs including coordinating company-wide events, board meetings, client meetings, and training sessions to ensure 100% stakeholders satisfaction Monitor and order all supplies, furniture, appliances, and electronics to ensure compliance with company policies Oversee maintenance to keep the office clean, safe, and ensure all equipment is operating at 100% capacity Create purchase orders for equipment and furniture rentals, process all expenses, and pay office-related bills within the Customer Innovation Centers $1.5 million budget Boost productivity by 20% by utilizing a complex Customer Innovation Center Event request form to identify the event needs for both internal and external events Stock all kitchenettes to suit the various dietary needs of employees and clients Coordinate various events in the Chicagoland area including client dinners, team-building events, sporting events, and transportation needs Responsible for creating and maintaining digital access for entry to the building, office areas, and Customer Innovation Center to ensure a secure environmentDULY HEALTH AND CARE, Westmont, IL 03/21 06/23EXECUTIVE ASSISTANT TO ANTHONY ROMEO MD, EXECUTIVE VICE PRESIDENT MUSCULOSKELETAL INSTITUTE; SHOULDER, ELBOW, SPORTS MEDICINE SURGERY Established clinical operations to run 25% more efficiently by putting the patients needs first Created synergy within the staff to work together and improve the patients satisfaction scores by 10% Provided guidance and leadership daily during challenging situations to achieve a cohesive work environment Managed on average 130 meetings per month for the Executive Vice President and clinical staff Served as the first point of contact for the clinic and patients via phone, website, and email requests Scheduled and managed Professional Athletes from the first call through surgery and post-op appointments Responsible for 30+ domestic and international annual events including speaking engagements, lectures, teaching seminars, and live surgeries Facilitated quarterly All Physician meetings with 100+ attendees from venue selection, contractual obligations, and event presentations, plus handling all special requirements by attendees Resolved departmental issues on behalf of the Executive Vice President Created and administered confidential documents with professionalism and discretion Mentored the administrative assistants and other support staff members Managed the onboarding process for Chief Residents and Physician Assistant Students Onboarded new vendors, managed clinic inventory, procured supplies, and acquired equipment TAKEDA PHARMACEUTICALS U.S.A., Bannockburn, IL 04/14 12/20 SENIOR ADMINISTRATIVE ASSISTANT, HUMAN RESOURCES PLANNING AND ANALYSIS SENIOR ADMINISTRATIVE ASSISTANT, FIELD SALES Established successful rapport with business counterparts throughout the company to create unique synergy and identify more effective and creative work solutions Utilized strong multi-tasking and organizational skills to successfully manage normal workload and special projects simultaneously Prepared and reviewed reports for Upper Management, Directors, and Managers to include presentations, weekly data analysis, and expense reports Scheduled and coordinated multi-destination and international travel for Management, and Interview Candidates Negotiated directly with hotels to establish discounted rates to meet company budgets for 300+ participants Maintained, updated, and analyzed multiple organization charts to illustrate the changing workforce within multiple organizations Assisted in New Hire Orientation and New Employee Training Updated and maintained Upper Management, Directors, and Managers calendars to include scheduling off-site meetings, conference calls, WebEx meetings, and interviews Served as a subject matter expert to other Administrative Assistants for procurement requests, software expertise(Concur, Excel, PowerPoint, Word), and all other internal processes including training and problem resolution Handled all confidential information with professionalism and discretion Demonstrated a strong work ethic and continually remained updated on all policies and procedures to ensure proper compliance Created Purchase Orders for the Global Meeting Planning Team, Human Resources, and Global Human Resources via the ARIBA System and SAP/SRM Researched, analyzed, and responded to queries in Workday Ran and analyzed Workday reports for the HR Planning & Analysis Team INTERSTATE TECHNOLOGIES, Schaumburg, IL 05/13 04/14 ASSISTED ACQUAINTANCE WITH NEWLY ACQUIRED COMPANY Planned and created the vision for the companys future strategic growth roadmap Developed and redefined the sales team to triple sales over the previous year Provided the tools, guidance, and support to the engineering team resulting in a 50% upsell revenue in the first years implementation Applied organizational, analytical, and multitasking abilities to manage payroll, accounts payable, general ledger transactions, accounts receivable, daily invoicing, cash posting, and multiple account reconciliations utilizing ADP systems Proficiently handled accounts payable for over 100 vendors, with accountability ranging from bi-weekly check processing and GL coding to account reconciliation and allocation Facilitated sales order process from initial receipt of contract, confirmation, and updating until installation was completed, created manual invoices for down payment, progress payments, and final payments Performed bank and credit card accounts reconciliation Compiled and prepared detailed financial statements, management reports, journal entries, and month-end closings plus calculated and submitted monthly Sales Tax requirements, W2s, and 1099 reporting Significantly improved accounts payable/receivable operations by implementing proactive workflow procedures Was responsible for dispatching engineers and updating schedules throughout the day Answered phones to create service orders, coordinate and prioritize workload Ordered and shipped parts as needed to clients and repair facility Received parts into the warehouse, logging them into the inventory system, noting serial numbers, unpacking and stocking them in the warehouse in the correct location Created Purchase Orders and data enter information to move parts within the inventory system to the clients assets/inventory, completed daily logs and all required paperwork for shipments EXPERIAN MARKETING SOLUTIONS, INC., Schaumburg, IL 05/00 05/13 SENIOR EXECUTIVE ASSISTANT TO CARY ZACKMAN, VICE PRESIDENT SALES DATA MANAGEMENT SERVICES Supported the Sales Vice President, Business Development Executives, and Account Directors Managed VP calendar, travel, and expenses Resolved sales and departmental issues on behalf of the Vice President of Sales Created and compiled presentations for Senior Management meetings Created, formatted, and edited RFPs, presentations, proposals, flow charts, and various correspondences to clients ensuring all pricing, legal approvals, and deadlines were met Provided weekly financial summaries; extracted financial data from multiple platforms including Siebel and Oracle, conducted data analysis, and provided comprehensive finding summaries findings for the leadership team Created, maintained, and administered confidential documents and sales collateral Processed client requests for invoices, credits, client code setups, and distribution lists Issued royalty checks for clients in an efficient and timely manner Performed sales reporting for management and all sales teams in Siebel CRM and Oracle Financial systems Managed all aspects of onboarding for Contractors: onboard, approve time, and expenses, and extend contracts Served as subject matter expert for internal processes including expense problems and legal documents Provided new hire training on internal processes and systems EDUCATION:Bachelor of Science in Business Management, University of Phoenix |
