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Click here or scroll down to respond to this candidateCandidate's Name
Email: EMAIL AVAILABLECell PHONE NUMBER AVAILABLESUMMARY: Highly organized and detail-oriented Executive Assistant with over 17+ years of experience supporting C-level executives in various industries: Finance, NYC Health & Hospital Supply Chain, Legal services and Construction. Demonstrates unparalleled organizational skills, managing complex calendars, and coordinating travel arrangements with a forward-thinking approach. Eager to contribute to a dynamic organization's success by applying strategic planning and innovative problem-solving skills. Flexible to assist in different time zones - 24/7 mentality. EDUCATION: Wood Tob-Coburn 1997-1998 Associates Degree/Business Admin./Management - Honors: GPA/3.86 SKILLS: * Word Perfect. MS Office Suite, Microsoft Outlook & Lotus Notes * Visio * Various doc. management programs - PC Docs/Docs Open/iManage, FileSite/WorkSite, * Billing & T&E Software: Carpe Diem/CMS/Elite Billing (work closely with legal billers and independently), New Elite Enterprise, Extensity & Chrome (Expense Report), Concur *Mac/QuickBooks *Firm applications: RoomTracker (Conference Prep.), People Soft, LawCruitWeb (recruiting), viEval (associate evaluations), *CPI(Trademark Docket System), Delta View, Softwise, FileSurf, Lit. Notebook, Casemap/CasesOnline, E-Room. *Bilingual Spanish/ Fluent English.DWP, Inc.Do It With A Pro Sept 2018 - March 2024Construction/Residential Home Improvement Projects serving South FL and NYC. Project Management & Assistant/Laborer (see Zap Interiors below) ASSURANT January 2017 - Sept 2017New York, NY Executive Assistant (contract)High level SVP & Corporate Finance Controller, SVP Chief Account Officer Controller/CFO, Financial Reporting SVP Mergers & Acquisitions Gatekeeper to Finance Department and M&A group - assisted in quarterly reports as well as confidential projects. Assisted in project deadlines; managed complex calendars for each executive; assisted with travel and lodging reserva- tions (local and international Europe office); assisted in car reservations. IT Support on clientele log-ins - assisted in providing network access. Administrative functions Screening and handling of calls to and from clients to address needs in lieu of attorneys and delegated any requests to assigned departments/teams; coordination of meetings in groups of 10 or more - organized in- house and out-of-office conferences; arranged video/audio services between other offices; coordinated smaller meetings for in-house teams and attended meetings to assist with taking of minutes/notes; ordering of office supplies from out- source vendor; scanned and copied confidential documents. Managed and composed emails; retrieved postal mail; managed presentations (adjustments with program settings, compilations, revisions and edits to presentations). Work closely with other EAs and Chief of Staff on leadership meetings. Served as primary point of contact; provide support to Executive members as needed in ATL office. NYC HEALTH & HOSPITALS May 2016 - Jan 2017Supply Chain & Materials ManagementAssistant to VP (contract) Provide administrative support to VP in operational tasks. Assisted in administrative office tasks: Handled all inbound and outbound calls to and from clients to address needs in lieu of Vice President in Supply Chain department and delegated any requests to assigned departments/teams; screened calls as well as coordination of meetings - organized in-house and out-of-office conferences; coordinated and scheduled meetings of groups of 20 or more; attended conference team meetings regarding Health discussions (such as MetroPlus and NYC Hospital equipments), Document production from inception to completion. Contributed to organizational success via strategic materials management. Managed complex calendar and emails. Ordering of office supplies from outsource vendor; scanned and copied confidential documents. Managed and optimized supply chain reports, enhancing efficiency; resolved any issues to productivity. Obtained record of all NYC Health & Hospitals supply chains. ZAP INTERIORS, INC. July 2014 - Jan 2017New York, NY - Office Manager, Executive Assistant/Assistant Project Mgr (remote & in person - freelance) CEO/President-Construction Supervised and managed work-field and various employees (5 - 20 +, dependent on scope of project). Delegated and monitored employees performance/duties. Billed clients according to budget approval managed scope of work, proposals and bids. Assisted in on-site administrative jobs and remote assistance. Assisted and managed website; meeting minutes; workers compensation and insurance policies; payroll. Managed time sheet - employee vacation days, sick days and holidays. Maintained/updated heavy calendar and emails of President. Coordinated meetings vendors; sub-contractors; architects; and clients. Answered and screened telephone calls.!ECKERT SEAMANS CHERIN & MELLOTT, LLC July 2012 - May 2014! White Plains, NY - Executive Assistant!High level Partner Practice Group Chair/Executive Committee Real Estate (Partner & I moved from other firm @McGuire) Managed conferences for client and group meetings; assisted partner in department reviews and client and personal outing and/or restaurant reservations; international and domestic high demand travel arrangements; managed telephone calls. Trained and supervised legal admin hired for part time position. Managed work flow of assignments to Real Estate Practice team between NJ and White Plains office. Managed clients' cases; supervised and managed daily operations assisted in time entries, monthly billing and ex- penses. Managed distribution of invoices/bills for client payments; submitted payments to vendors. Managed complex calendars and arranged catering. MCGUIREWOODS LLP March 2011 - July 2012!New York - Practice Legal Assistant!High level Executive Committee Board of Partners Litigation/Corporate/Bankruptcy Acted as gate-keeper; managed complex calendar(s) both corporate and personal matters for partner and family. Coordinated dinner events and entertaining events (concerts) for partner and clients as well as intense travel reserva- tions; assisted in personal matters, personal expenses, medical claims as well as personal events. Assisted in company car reservations for partner, associates, and clients; organized in-house, out of office confer- ences, and client meetings; arranged video/audio services; attended team meetings. Produced monthly bills - reviewed, drafted, and managed bills. Worked on quarterly reports and monthly time/billing reports. Assisted in reviewing and revisions to corporate documents: Toxic Tort/Environmental Litigation and US Customs & Border as well as daily administrative tasks: time keeping, invoices and execution of marketing plans with Marketing & Billing Department. Produced conflict checks for new and or existing matters; delegated client case to other associates.!WINDELS MARX LANE & MITTENDORF LLP July 2010 - March 2011 New York - Senior Executive AssistantHigh level Partner- Litigation/BankruptcyManaging Partner left the firm and I sought out other opportunities Provided administrative support to Special Counsel on Madoff case. Conducted research and prepared reports. Managed team of 9 complex calendar(s). Assisted in heavy travel itineraries. Managed monthly bills - reviewed and drafted bills to ensure accuracy and on time production. Time keeping, expense reports, check requests, order overtime meals, and coordinated meetings and conference calls. Provided overtime assistance from office and home on research and other projects. WElL, GOTSHAL & MANGES, LLP June 2007 - May 2009New York - High-level Executive Assistant Board of Partners Senior Partner - Litigation Regulatory/Patents Assisted in personal and corporate matters - personal expenses and personal reservations; responsible for managing and coordinating frequent travel. Managed and maintained calendar and scheduling of both corporate and personal matters for partner and family. Assisted in company car reservations for partner, associates, and clients. Organized in-house, out of office conferences, and client meetings; arranged video/audio services; attend team meetings and patent workshops. Assisted with exit interviews and yearly reviews. Allocated client billing; time entries; management of emails and scheduling including deadlines and reminder of appoint- ments; managed all incoming mail and package deliveries. Assisted in document production - caseload/files; organization of Litigators' Notebook; assist in conflict checks with new or existing clients. SHEARMAN & STERLING LLP Sept 1998 - October 2003New York - Legal SecretarySenior Associates - Mergers and Acquisition Department, Bank Finance and Bankruptcy Department, Professional, Development and Finance Department, IP/Litigation & Trademark Coordinated business and personal travel arrangements; business conferences and meal services for client/group meetings, personal dinner reservations; screened calls; open/closed matters; processed expense reports and check requests. Acted as a Mentor for new hires; provided daily motivation and support training to assistants - i.e. firm applications, time entries, memos, letters, attorneys in box/contacts/calendars, and phone coverage. Prepared a detailed guide to assist admins with assignments; implemented and revised detailed guide and applied structure on schedule: time management in punctual- ity. Assisted with Agreements on copyrights and trademarks; act as a part-time paralegal in absence of assigned paralegal to run dockets. |
