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Click here or scroll down to respond to this candidate Candidate's Name
Street Address Southcote RoadRiverside, IL Street Address
EMAIL AVAILABLECell phone: PHONE NUMBER AVAILABLE______________________________________________________________________SUMMARY:Executive Assistant with over 14 years of experience supporting a complex, deadline-driven busy international company. Team player with outstanding skills in planning, database/calendar management, and rigorous research for CEO. Managed multiple workstreams to ensure high-quality, on-time client deliverables for the CEO excellent organizational skills, proficient in Microsoft Word, Excel, PowerPoint and Outlook, strong work ethic with the ability to work under pressure and maintain a positive mental attitude while always willing to assist after hours.EXPERIENCE:Haribo of AmericaExecutive Assistant to CFOMay 2023-December 2023Responsibilities: Completed a range of advanced administrative tasks for the CFO including managing calendar of appointments, arranging detailed travel plans, developing communication, generating itineraries, and agendas. Proactively anticipated the needs of the CFO to provide services or products before being requested. Provided administrative support to other Executive Management Team members in terms of coordinating schedules, managing meeting logistics, and making travel arrangements. Tracked CFOs expenses and prepare expense reports for reimbursement. Prepared presentations, correspondence, and other documents as requested by the CFO. Supported the CFO as needed in preparing for internal or external meetings, conducting research and other similar tasks. Managed organizational communication, scheduling, and logistics for key internal events such as board meetings, staff meetings, retreats, and Management Team meetings. This includes logistical research and planning, day-of support, and invoice/billing management. As requested by the CFO, provide essential support to the Board of Directors, in Germany including serving as key point of contact, coordinating meeting logistics, communications, and materials. Maintained discretion and confidentiality at all times. Ability to travel for meetings located throughout the U.S. and Germany. Other tasks and duties as assigned, often personal things that needed my assistance.WIGHT & COMPANYExecutive Assistant to the CEOAugust 2021 to September 2022Responsibilities Daily interaction with high level associates and their assistants. Acted as liaison between the CEO and leadership team while cultivating relationships with board members, clients, community, and national leaders. Acted as gatekeeper managing calendar, schedule, email, and extensive network of contacts on a daily basis. Read all correspondences to keep CEO abreast of important and priority obligations and meetings, knowing when to move items on calendar at the last minute with no guidance. Prepared agendas for meetings along with reports and pertinent background information for the CEO prior the meeting. Coordinated conference/ Zoom calls, arranged for company lunches as needed. Organized all board meetings including hotels, conference rooms, AV set up for meeting along with organizing group dinners for the evening.
Coordinated monthly Town Hall meeting for the CEO and company employees. This also required ensuring there would be a new guest speaker each month and going over the topics of discussion. Coordinated all travel including airfare, cars, hotels, visas and documents for both the CEO and his family. Providing a clear itinerary to follow and backup plan should schedule change. Oversaw the completion of projects on behalf of the CEO. Tracked and maintain multiple professional licenses and company memberships. Monitored continuing education requirements for the company. Worked with Human Resource Director to ensure company complied with guidelines. Performed confidential tasks for both the company and the CEO s personal life. Provided excellent verbal and written communication with strong writing, editing and grammar skills. Reviewed and update reports submitted by multiple members of the group providing the CEO with synopsis of reports.
Coordinated various office support tasks among different departments. Monitored the department s budget activities, paying invoices in a timely manner.
Managed the CEOs personal credit cards making sure all balances were paid on time. Processed all invoices and reimbursement expenses for the company. Planned and oversaw private parties in CEOs home including guest list, catering, fresh flowers and letting guests know where to park. Present at the events to make sure all ran smoothly.JAMES H. LOWRY & ASSOCIATES. (JHLA)Executive Assistant to the President & CEOApril 2012 to July 2021Responsibilities: Managed master calendar for James Lowry, who is both the President & CEO of JHLA & Associates, and Senior Advisor at The Boston Consulting Group (BCG). Oversaw special event calendars for JHLA/BCG group, factoring in availability and expected operational demands to keep workloads in balance. Type all internal/external memos, emails, proposals, and RFPs. Arranged appropriate travel, airfare, rental cars, hotels, visas, agendas, necessary contacts, and other information for executive travel. Organized and planned all JHLA events, virtual book tours, and fundraisers, assisted in organizing the yearly NMSDC/Kellogg Advanced Management Educational Program, as well as BCG events taking place with James H. Lowry. Researched topics of interest and culled gathered information before delivering to the CEO to produce concise reports. Assisted in the research and publishing of the book, Change Agent: A Life Dedicated to Creating Wealth for Minorities, written by James H. Lowry. Maintained executive/company's certifications, license renewals, and membership renewals. Coordinated client webinars, including developing relationships with clients, and post-webinar follow-up. Manage all invoices and expenses for James H. Lowry and submit on his behalf to various clients. Assisted CEO with all and any personal requests for both he and his family.
Acted as a personal assistant by managing his 4 homes in Chicago, Lake Geneva, Tampa and Puerto Vallarta, ensuring they were maintained, monthly bills paid, association fees paid, any repair work or renovations that needed to be done would oversee. Interviewed, hired and managed cleaning staff for homes.EDUCATION: St Mary s University San Antonio, Texas Clarke College
Dubuque, Iowa |
