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Click here or scroll down to respond to this candidateCandidate's Name
Thornton, CO Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEPerformance-driven professional with 12+ years of experience in managing administrative operations and driving office efficiency within fast-paced office environments while ensuring adherence to guidelines, policies, budgets, and deadlines. Capable of driving overarching process improvements by continually optimizing systems/procedures to significantly boost productivity and efficiency. Adept at performing comprehensive administrative tasks, such as data entry, typing, document/report generation, records maintenance, schedule management, mail routing, and several others to realize operational effectiveness.Professional ExperiencePro Box Portable Storage Commerce City, COOffice Administrator September 2021 to August 2023Oversaw and processed all orders/contracts along with checking for errors, scheduling dispatchers, coordinating with customers, handling collections, and assisting drivers with routes to ensure efficiencyManaged duties and routine operations, including supplies ordering, building maintenance, employees attendance, account payables and receivables, bank deposits, and inventory control to maintain optimized workflowDelivered administrative assistance to the General Manager, resulting in effective management of workloadUtilized knowledge of NetSuite - CRM and accounting, Microsoft Office, and Google Sheets to complete routine tasks and perform assigned dutiesFacilitated HR operations to meet staffing requirements, maintain employees performance, and assure a positive work environmentFireplace Warehouse Denver, COAccounting Assistant October 2020 to August 2021Answered 4 lines of phone calls to respond to inquiries, address concerns, and provide required informationPrepared and send invoices to customers in a timely manner to avoid delays in paymentsProcessed payments through credit card system to prevent errors and assure accuracyReconciled vendor statements and recorded vendor invoices within database to maintain comprehensive records for swift access and retrievalsTracked and ordered office supplies to avoid shortages and ensure adequate inventory levelsDME Forensics Golden, COOffice Assistant September 2019 to October 2020Provided several customers quotes for DVR Examiner software to facilitate well-informed decisionsSent out orders, processed credit card payments, handled complaints, and coordinated with customers to assure positive experiencesBalanced multiple tasks to excel within fast-paced and time sensitive work environmentBlackford Weighing Systems Denver, COAdministrative Assistant September 2018 to August 2019Scheduled customers for calibration checks to maintain optimized workflowInvoiced customers daily along with sending out service/calibration reports in a swift mannerAnswered phone calls to assure seamless communication flow as well as ordered scales and parts to prevent out of stock situationsOversaw collections on a weekly basis while receiving and reviewing customers payments to ensure accuracyCleaned office, kitchen areas, and restrooms to comply with sanitation standardsC & H Landscaping Lakewood, COOffice Manager April 2017 to June 2018Managed several tasks, such as invoicing, payments, advertising, customer support, records maintenance, filing, scheduling, and database management to ensure seamless operationsSupported front desk while monitoring and perfecting the appearance of the front office/reception areasPromptly responded to inquiries from customers, staff and senior management as well as assisted with administrative special projects to realize operational effectivenessCollaborated effectively with cross-functional teams, including payroll, AP / AR, and external auditors to drive maximum productivity and efficiencyBoulder Blimp Company Lafayette, COExecutive Assistant July 2014 to March 2017Delivered administrative assistance by managing various functions, such as correspondence, records maintenance, documentation preparation, and others to assure seamless operationsAnswered telephone calls, provided information, accurately recorded received information, as well as established and maintained paper/electronic files and records for swift access and retrievalRealized operational effectiveness by overseeing several operations, including calendar management, travel arrangements, reports generation, supplies ordering, and inventory managementColorado HospitalityAccounts Payable Clerk March 2013 to January 2014Supported the payment cycle, monitored payments and expenditures, adhered to financial policies, matched invoices and receipts, and compiled reports to assure financial transparencyRecommended ways to improve payment processes along with maintaining informations confidentiality to avoid misuseEnsured account accuracy as well as full adherence to accounts payable policies and procedures to drive consistency and uniformityAdditional ExperienceBlackhawk Equipment Receptionist/SecretaryCore CompetenciesOffice Management, Administrative & Logistical Support, Scheduling & Business Correspondence, Process Improvements, Accounting & Bookkeeping, Documentation & Reporting, Staff Management, Inventory Management, Team Collaboration, Time ManagementTechnical SkillsMS Office Suite, QuickBooks, NetSuite, WindowsEducation/CertificationsHigh school or equivalent, Name of institutionNotary Public |
