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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLEEMAIL AVAILABLEQUALIFICATIONSAble to simultaneously coordinate multiple projects and effectively resolve conflicts under tight deadlines. Proactive problem solver with superior interpersonal skills.Experience successfully assisting and communicating with all members of an organization from entry level to executive management.Successful in achieving staffing objectives by recruiting and evaluating job candidates; advising managers; and managing relocations and intern program. Experienced establishing recruiting requirements by studying organizations plans and objectives and meeting with managers to discuss needs. Recruiter responsibilities include designing and implementing the overall recruiting strategy, sourcing, and attracting candidates by using databases, social media etc. conducting interviews and filtering candidates for open positions.Direct overall administrative activities with current applicate Federal, State, and local standards, guidelines, and regulations.Fully knowledgeable for directing and planning the day-to-day operations of group benefits programs (group health, dental, vision, short-term and long-term disability, workers compensation, life insurance, travel and accident plan, flexible spending plan, retirement plans, etc.Proven to be highly organized, attentive to detail, performance driven and capable of thriving inSuccessful in the process of creating, managing, and updating an organizations employee benefits program involving managing health insurance, retirement accounts, vacations, paid time off and parental leave.Computers and IT experience: Adobe Acrobat Professional Edition, QuickBooks Enterprise Edition, MS Office (Word, Access, Power Point, Publisher, Excel, Internet Explorer, and Outlook) Teams and Slack official sites.Able to provide accounting services including processing bills, payments, invoices, and full cycle payroll. Strongly Knowledgeable in Quickbooks, Paychex Preview and Paychex Flex, ADP-Workforce Now, Heartland, Ultipro, Paycom, SynCrew, Paylocity and KRONOS.Fluent in both English and Spanish.EXPERIENCEInterim HR/Payroll Manager via Consulting for Elmwood Nursing & Rehab Center October 2022 CurrentAssisting in implementing, maintaining, and reviewing payroll semi-monthly payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions. Ensuring accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates. Currently reporting to the finance at the corporate office as it involves not only the payment adjustments and instructions but also significant contributions to managing the yearly pay budget. Prepares financial and statistical reports concerning payroll information as directed by the Corporate Office. In addition, actively engaged in guiding and supporting the business managers for each division.Payroll Specialist, Mosser Capital & Mosser Companies, San Francisco, CA (March 2020 October 2022)The Payroll Specialist is responsible for providing detailed assistance to the Accounting Manager and CFO. This position holds a high level of knowledge when it comes to ensuring that the workflows and processes of payroll functions. Experienced working with a larger employee size (Mosser has 500+ employees) via ADP Workforce platform who understands the unique factors involved in processing payroll for multiple locations. The Payroll Specialist supports the Property Accountants and HR by ensuring deadlines are met. The Payroll Specialist works well with all levels within property and accounting management in addition to Leadership.Payroll/Human Resources Manager, Elmwood Nursing and Rehab Center, Berkeley, CA (November 2011 March 2020) from January 2013 February 2015 worked as a Part-Time/Per-diem)As a Department Head for the position, I must have a minimum of five years of experience in an administrative supervisory capacity. Knowledge of insurance procedures, contracts, etc., covering business transactions as well as knowledge of the laws, regulations, and guidelines pertaining to hospital and long-term care administration are also a requirement. The ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, and procedures that are necessary for providing proper administrative procedures and maintaining a sound operation are an essential part of this position. The primary purpose of this position is to direct the overall administrative activities with current applicable, federal, state, and local standards, guidelines, and regulations, and as directed by the Administrator, to assure the proper administrative procedures are maintained at all times. Delegate administrative authority, responsibility, and accountability to other responsible persons. Serve as a liaison to the Administrator, medical staff, and other professional and supervisory staff. Ensure HR/Payroll functions are carried out promptly for an efficient operation. Assist in the establishment and maintenance of an adequate HR filing system. Make written and oral reports/recommendations to the Administrator concerning administrative procedures. Assist in determining office staffing, evaluate employees performance, and make recommendations to the Administrator concerning wage and salary adjustments, hiring, terminations, transfers etc. Recruiting, select and train competent administrative personnel as necessary or directed. Other related duties and responsibilities that may become necessary or as directed by the Administrator. Perform payroll functions to the facility in accordance with current acceptable accounting and cost reimbursement principles relating to the long-term care operations and as may be directed by the Administrator. Assist employees in obtaining information concerning their payroll checks, deductions, overtime, etc. as necessary.Prepare payroll records for all newly hired employees in accordance with established personnel policies and procedures. Prepare monthly totals of payroll records as required by current regulations. Prepare payroll records for computer input. Maintain timecards in accordance with current regulations. Assist in preparing and implementation of changes in our payroll accounting system as necessary or directed. Maintain confidentiality of all payroll information. Assist department directors in preparing department budgets in relations to projecting payroll cost. Assure that an adequate supply of accounting supplies and equipment is on hand to meet the day-to-day operational needs of the facility.Office Manager, Rolling Hills Memorial Park Carriage Services, Richmond, CA 94803 (January 2013 February 2015)General Office Manager Accountabilities - Managed and coordinated the administrative operational functions of a cemetery based in Richmond, California. Ensured the highest quality services and products to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintained a positive employee relations atmosphere. The perfect Office Manager in the Cemetery industry needs to be experienced and knowledgably in bookkeeping, general office, clerical accounting, and Accounts Payable experienced required a solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment should be required Excellent communication skills both orally and in writing High level of compassion, integrity, and confidentiality Problem solving skills Ability to multi task and set priorities Detail oriented Must be flexible and able to function in a fast-paced environment.Specific Responsibilities responsible with the processing of all accounting support functions including but not limited to: Collections of all accounts receivable Verifications and payments of all accounts payable invoices Controls of receipt and deposit of cash payments received Maintained petty cash account and disburses the same in accordance with company policies and procedures Reconciliations of all accounts Same Day Check requests Bank deposits Verified/audited cash disbursement reports. Ordered supplies for the office and completes inventory counts Coordinated the processing of orders and receipt of all merchandise orders including memorials and the control of storage inventory for vaults and markers, urns Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments Supported location management to ensure all contracts and work orders are completed in a timely manner with proper documentation. Completed various funeral/cemetery reports and files accurately Supported Advanced Planning and Family Services Departments as necessary requiring an understanding of onboarding new hires to their sales Departments. Administered corporate Human Resources (HR) in Houston processing such as completing Payroll forms, processing new hire paperwork, benefits enrollment forms, background checks, verifying pre-need sales licenses, maintained employee files and other confidential files (I9s, etc.). Ensured all new associates receive new hire orientations. Maintained vehicle records/licenses Processed expense reports Updated General Price Lists (GPLs) Managed all Alarm Systems (codes, working order, etc.) Coordinated daily activities with Administrative Department as well as other departments Trained associates in the proper administration of policies and procedures Serviced customers by interacting with families in a professional and compassionate manner Maintained and updated customer records Updated company website with current obituaries and ensured obituaries are placed on website Provided a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations administered in a supportive way to enrich the work environment Utilized customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance. Performed other duties as assigned requirement & qualifications by the Managing Partner.Office Manager, PMI Preclinical, San Carlos, CA (October 2006 to November 2011)This position will involve managing executives calendar that includes scheduling meetings and travel, video conferences. Preparing meeting materials including assisting with the creation of presentations, handouts, and other related materials. Drafting and typing correspondence, making copies, preparing binders, answering, and screening managers phone calls and directing inquiries to the proper party within the team. Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements. Establish and maintain effective and cooperative professional business relationships with all levels of management, employees, and outside clients. Exercise excellent judgment in setting priorities and interacting with internal and external contacts. Ability to anticipate the needs of upper management. Making extensive travel arrangements (airline and hotel reservations) and processing expense reports. Providing back up assistance to other administrative support team members as needed and support projects as needed for the founder. Posting job postings, collecting resumes and screening potential candidates. Processing payroll every 2 weeks (biweekly) utilizing Novatime and ADP systems including auditing timecards, running validation reports, reviewing exception reports, fixing errors, processing new hire paperwork, processing direct deposit and other payroll action requests, validating over time/ double time with management, reconciling payroll, passing out timecards, putting statistical reports together, calculating and processing management bonuses, and other projects assigned by the Director of Operations.Coordinating eligibility process and enrollment for benefits, 401(k) plan including open enrollment, respond to employee questions regarding the 401(k) plan and educate new hires in regards to the enrollment process. Prepare and coordinate required 401(k) mailings. Assist in administration of Companys leaves of absences, to include, sending out required forms and letters to employees going on a leave of absence. Communicate with and educate managers and employees regarding required forms, laws and processes for employees on leave.EDUCATIONSan Francisco State University, San FranciscoBachelor of Applied Business Administration, Computer Business ApplicationsHeald Institute of Technology, San FranciscoAssociate of Applied Science, Electronics TechnologySpecial topics taken in finance and investments include:Financial Accounting and Managerial Accounting |
