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Click here or scroll down to respond to this candidate Candidate's Name (GINNY), MPA, CNM
Street Address TX | Cell Phone: PHONE NUMBER AVAILABLE | Email: EMAIL AVAILABLE
SUMMARY
Dedicated and seasoned Executive Administrative Assistant with a proven track record of providing unparalleled support to C-
suite executives in fast-paced, high-stakes environments. Highly organized and detail oriented, I excel in managing complex
calendars, coordinating executive schedules, and ensuring the seamless flow of office operations. My exceptional communication
skills, coupled with a strong aptitude for problem-solving, enable me to handle sensitive information with the utmost discretion
and maintain the highest level of professionalism. Proficient in a wide range of office software and adaptable to new
technologies, I am committed to streamlining administrative processes, facilitating executive decision-making, and contributing to
the overall success of the organization. With a strong foundation in project management, event planning, and industry-specific
knowledge, I am well-prepared to drive efficiency and support your executive team in achieving their strategic objectives.
CORE COMPETENCIES
Organizational Skills Team Collaboration Project Management
Communication Skills Customer Service Executive Assistant
Confidentiality Conflict Resolution Research Skills
Problem Solving Critical Thinking Document Management
Technology Proficiency Presentation Skills Professional Etiquette
Attention to Detail Continuous Learning Event Planning
Interpersonal Skills Networking Skills Industry Knowledge
TECHNICAL SKILLS
Advanced knowledge & ability in the Microsoft Power Suite of Programs, Litmos, Monday.com, Peoplesoft, Salesforce,
Ring Central Phone/Meetings, Zoom, Slack, Screencast, SharePoint, One Note, Microsoft Teams, Paylocity, Vimeo,
Proposal Central, Adobe Pro, Survey Monkey, DropBox, One Drive, ASANA, and social media, Twitter, Facebook, and
Instagram, Bitly, Mail Chimp and PubMed.
EXPERIENCE
ADMINISTRATIVE ASSISTANT (Fully Remote) NOV 2022-AUGUST 2023
IT'S TIME TEXAS AUSTIN, TX
Monitored and managed 50+ daily information calls and email inquiries, ensuring timely and accurate responses.
Scheduled, managed, and transcribed meeting notes for Board of Directors meetings, ensuring efficient operations.
Collaborated with the Marketing team to create a monthly internal newsletter improving internal communications.
Supported development teams in purchasing decisions, resulting in cost savings of 10% on program and marketing
expenses.
Coordinated and set-up contractor agreements through the project management system.
Assisted HR in onboarding and offboarding employees, vetting. Set-up access to all network systems in place through
the project management platform. When an employee left the access was terminated through same platform.
Contributed to planning and coordinating company meetings and annual conferences and special events, enhancing staff
morale and engagement.
INDEPENDENT CONTRACTOR EXECUTIVE ADMINISTRATOR (Fully Remote) JAN 2022-MARCH 2023
RESEARCH ADVOCACY NETWORK PLANO, TX
Initiated the Request for Proposal (RFP) process for website update, leading to the selection of a design firm for about
30% enhancement in website functionality and user experience.
Contributed to narratives for grant applications, grant management, securing $60,000 in additional funding.
Maintained course recordings in Litmos, providing accessible learning resources to over 300 participants.
Successfully managed multi-platform social media campaigns, growing the email list by 20% and increasing social media
followers by 15% on platforms including Email ListServ, Facebook, Twitter, Instagram, and LinkedIn through Mailchimp.
SR. SCIENTIFIC PROGRAM ADMINISTRATOR (Hybrid) 2007- 2020
SUSAN G. KOMEN DALLAS, TX
Executive Assistant to C-Suite Executives for over 8 years
Achieved a 15% reduction in administrative errors through efficient daily operations and meticulous office management.
Streamlined administrative processes, reducing processing times for grant-related documentation by 10%.
Established and managed online quarterly Zoom presentations to affiliates, resulting in a 30% increase in affiliate
collaboration and knowledge sharing.
Led the development and execution of 10 dedicated events annually, resulting in a 30% increase in event attendance and
stakeholder engagement.
LEGAL ASSISTANT/ESTAT PLAN ADMINISRATOR 2000- 2007
MALOUF LYNCH JACKSON & SWINSON PC, DALLAS, TEXAS
Produced and reviewed over 500 estate and tax planning documents with a 98% accuracy rate, ensuring clients' legal
needs were met efficiently and effectively.
Collaborated on 30+ corporate and real estate transactions valued at over $5 million, contributing to the successful
execution of legal deals.
Managed beneficiary designation forms for 100+ clients' financial instruments, guaranteeing compliance and precision in
the execution of these crucial documents.
Coordinated 200+ client appointments, optimizing attorney schedules and providing clients with exceptional service.
Maintained meticulous time entries in Juris, achieving a 95% accuracy rate, and ensuring precise billing and efficient time
management.
LEGAL ASSISTANT/OFFICE MANAGER 1998-2000
MARC F. VILFORDI, ESQ DALLAS, TEXAS
Achieved a 95% client satisfaction rate through the provision of excellent customer and client service.
Managed a total annual budget of $500,000, overseeing all accounts payable, accounts receivable, and payroll
processes.
Successfully maintained and updated the computer network system, ensuring uninterrupted productivity for the attorney.
Handled correspondence with 50+ clients and vendors, maintaining professionalism and responsiveness.
Reviewed over 500 estate and tax planning documents annually with a 98% accuracy rate, ensuring clients' legal needs
were met efficiently and effectively.
EDUCATION
Master of Public Administration 05/2019
American Public University Charles Town, WV
Graduate Certificate: Nonprofit Management 12/2018
American Public University Charles Town, WV
Bachelor of Arts: Political Science 05/2014
American Public University Charles Town, WV
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