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Candidate's Name  PHONE NUMBER AVAILABLEStreet Address  EMAIL AVAILABLEQualifications SummarySkilled and dedicated Senior Administrative Assistant with 19 years experience coordinating, planning, and supporting daily operational and administrative functions.Demonstrated success as a top notch assistant providing a high degree of efficiency. Comprehensive support for executive level staff. Able to coordinate and organize upcoming events, scheduling meetings, travel arrangements, and managing all essential tasks.Proficient in Microsoft Office Suite (Word, Excel, Access, Power Point, Outlook),Graduated from Career Point Business School in October 2000Professional ExperienceUHS  Ambulatory Adult/Pedi Specialty ClinicsMay/2016  PresentSenior Administrative AssistantResponsibilities:Support the Medical Director, Executive Director, Clinical Director with calendar management, schedule meetings, travel (Concur), etc.Order clinic supplies such as Medical, Vaccines, Nutrition Supplies, Linen, Office suppliesPayroll for all staff and providersOnboard new hire providersSubmit PAFS, EVALSGemba Board reports (weekly)Monthly Operational ReportsOpen encounters reportsProvider Template ManagementSubmit and log Pedi UMA providers CME ReimbursementsSubmit Invoices for paymentSubmit all data security/badge request forms for all staffWork orders for clinics (bio-med, plant engineering, IT,)Catering for meetings, etc.Patients/Employees/Providers complaints, concernsEmployee file managementSchedule interviewsMinutesMail DisbursementOther duties as assignedNuStar EnergyMarch/2015  April/2016Contractor (Right of Way Dept.)Responsibilities:Support the ROW dept. with maintaining vendor and client relations, as well as coordination of invoice processingProvide weekly feeds and disbursements to clients, as well as the production and verification of monthly & weekly reportsAssist in creating/adding new requisitionsMaintain lease paymentsOffice supplies, other duties as assignedSTRAC, San Antonio, TXApril 2012  October 2014Executive/HR Administrative AssistantResponsibilities:Assist the Directors of Human Resources with reports using Excel & AccessEnter bills into spreadsheet and QuickBooks for Accounting managerEnter receipts for Amex bill into QuickBooksEnter payroll/TimesheetsCreate employees/members badges in to V1/V2 badge systemData Entry using (excel, access, quick books)Maintain employees files (HR Documents, create new employee packets, insurance information, payroll information, etc.)Provide admin support for Education courses.Track and maintain all MOU, BAA, LOA, MOAs using Access.Maintain membership database using AccessCoordinator for the following committees: Mental Health, Material & Facilities, RMOC, Infection Control and VictoriaGreets visitorsAnswer multi-phone lineMake travel arrangementsMaintain all conference room calendar for daily activitySchedule meetingsOrder office suppliesOther office duties assigned by DirectorCHCS, San Antonio, TXSeptember 2009  September 2011Support Specialist IVResponsibilities:Works with consumers to determine financial eligibilityData Entry into WebCare & Anazasi (Insurance info, Authorizations)Provide back-up coverage for NGM input into Webcare and AnazasiMaintain reports for CHCS using excel and CHCS intranetProvides coverage for front desk, medical records, and scheduling appointmentsAnswer multiple phone lineStandard office procedures (fax, copy, scan, etc.)ECCA, San Antonio, TXMarch 2007  June 2008MVC Administrative AssistantResponsibilities:Assist the VP of MVC with reports, travel arrangements, other task that come on a daily basesAssist the MVC with credentialingAssist the MVC department with job related work.Payroll for MVC departmentDo monthly reports for other VP in other departments using Excel, Access, AS400Create presentations using Power PointOrder office suppliesSouthern Folger Detention, San Antonio, TXApril 2002  November 2005Estimating Administrative AssistantResponsibilities:Assist the Vice President of Estimating in jobs that are biding.O & M Manuals  copying of requested material and putting into manual form, printing of cover sheet, warranty letter and mail out request number of copies to customerScope letter for customer service  Typing of quote letter for each job quoted by CSRsTurnover Package  Turnover information that is submitted by customer service representative and put into turnover package form.Daily report  e-mail daily report to the president and several managers dailyOther  Travel (airline, hotel, car rental) arrangements, lunch meeting arrangementsTroubleshoot incoming calls  each CSR has his or her phone forward to the assistant desk to act as backup for incoming phone callsGeneral Office Duties  Assist all customer service representative, order office supplies for department, maintain job files, shortage file, CSR reader file, overnight mailing, copying, faxing, filling, etc.*References upon request