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Click here or scroll down to respond to this candidate Candidate's Name
Lyndhurst, NJ
EMAIL AVAILABLE PHONE NUMBER AVAILABLEPROFESSIONAL SUMMARYExecutive Assistant with 28 years providing administrative support for executive-level staff, including coordinating complex travel arrangements and schedules. Accustomed to supporting global executive team involved in hotel, realty, and construction. SKILLS 60 WPM typing speed Strong Interpersonal Skills Administrative support Expense reporting Strong written and verbal communications Filing and data archiving MS Office (Outlook, Word, Excel, PowerPoint) Travel coordination/accommodations logistics Conference planning Schedule/Time Management Advanced Clerical Knowledge Heavy calendar coordinationWORK HISTORYOperations Specialist, 10/2021 to PresentHenry Schein Dental Moonachie, NJ Assist three Regional Operations Mangers with submitting all 2579 FDA Forms to the FDA, State and Henry Schein customers for x-rays installed by the New York, New Jersey, and Long Island centers. Monitor regulatory in-boxes for 2579 forms emailed in by installers. Review and cross reference information on 2579 forms in the company s database to ensure x-ray equipment is accurate and matches up with sales order. Upload 2579 forms to Henry Schein s regulatory database for the New York, New Jersey, and Long Island. Keep all digital and physical 2579 files in order and up to date. Assist with monthly inventory cycle counts. Assist with Bi-Yearly inventory counts in the New Jersey warehouse and two off-site warehouses. Follow up on rental equipment with customers. Follow up and assist with items returned to inventory with the Inventory Coordinator. Order all office supplies for the New Jersey Center. Code and process invoices for the New York, New Jersey, and Long Island Centers. Assist two Sales Equipment Specialists with scheduling dental equipment installations. Executive Assistant to President, 01/2013 to 07/2020 Tishman Hotel & Realty New York, NY Managed calendar for president's busy ever-changing schedule. Managed and updated hotel operations meetings for company at multiple locations. Prepared meeting agendas and briefing papers for members executive team. Coordinated domestic and international travel, including booking airfare, hotel, and ground transportation. Managed travel itineraries for multiple executives. Organized meetings and conferences, including conference calls including coordination of catering. Produced accurate office files, updated spreadsheets, and presentations to support executives. Accurately and quickly processed subscription, organization members, and other various invoices. Prepared expense reports for President and other executives. Kept physical files and digitized records organized for easy updating and retrieval. Processed, submitted, and tracked all medical benefit claims for president and family members. Handled personal work for president that involving family travel, scheduling doctor appointments and other various assignment that would arise. Prepared documents, reports, and presentations for meetings. Organized in-house and outside events that included holiday parties, JDRF events, and REBNY functions. Maintain an office setup that optimizes workflow. Administrative Assistant to Senior Vice President of Corporate Communications, 05/1996 to 12/2002 Tishman Construction Corporation New York, NY Scheduled appointments and managed calendar. Worked alongside SVP of Corporate Communications coordinating corporate events such as holiday parties, topping out and groundbreaking ceremonies. Prepared all marketing materials for corporate hospitality conferences, career shows, and press events. Prepared packages for shipment, pickup, and courier services for all corporate events. Processed invoices and expenses using Excel to facilitate on-time payment. Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff, and greeting visitors. Executed record filing system to improve document organization and management. Performed research to collect media data. Prepared mass mailings. Created corporate ads for advertising for industry dinner journals under supervision of SVP of Corporate Communications. Organized all press materials Helped in process selection of promotional merchandise for corporate events. Involved in keeping and creating new relationships with vendors. Maintained budget, ordering and inventory for promotional merchandise. Secretary, 08/1994 to 05/1996Tishman Urban Development New York, NY Provided clerical support to multiple Project Directors by copying, faxing, and filing documents. Answered incoming calls, processed requests, and relayed messages to appropriate personnel. Handled daily scheduling tasks and provided administrative support for department. Prepared and processed expenses reports. Assembled monthly reports for various projects distributed at meetings. Prepared bid packages to be sent to prospective contractors for upcoming projects. Drafted agendas for weekly and monthly meetings. Maintained project files. Back-up support to Executive Assistant to President. EDUCATIONHigh School Diploma: 06/1989St. Agnes Academic High School - College Point, NY Certificate in Secretarial Studies, 12/1992The Wood Tobe-Coburn School - New York, NY |
