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Click here or scroll down to respond to this candidateCandidate's Name
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Cell/Home: PHONE NUMBER AVAILABLE EMAIL AVAILABLELINKEDIN LINK AVAILABLEPROFESSIONAL SUMMARYHighly organized and detail-oriented Executive Assistant providing thorough administrative support to senior executives. Well-versed in coordinating Board of Director, shareholders and management meetings, high-level conference calls, travel arrangements and special events, while continually maintaining a positive attitude. Technically adept in MS Office Suite, inclusive of Excel, PowerPoint, and Outlook. Additionally, possess office management skills, entailing the management and completion of expense reporting, insurance claims, budgeting, and implementing and completing multiple projects. An individual who possesses an excellent work ethic and displays the utmost level of discretion.EMPLOYMENT HISTORY5/2003 to Present Office Administrator/Executive Assistant to the Chairman, Vice President/Chief Financial Officer and Treasurer, AmBase Corporation Emerson, NJSaving approximately $40K per quarter by converting and submitting Forms 10-K, 10-Q, 8-K, Form 4, and Proxy Statement to XBRL for the purpose of SEC reporting requirements;Creating additional saving by preparing and distributing year-end vendor 1099s;Assisting corporate retained lawyers (Cooper & Kirk, Washington, DC) with redlining, editing and proofing documents regarding the Companys lawsuit, AmBase vs. USA (Winstar Supervisory Goodwill);Compilation/organization of all written materials for the Annual Shareholders Meeting;Creating and maintaining Chairmans confidential contact list and maintaining daily schedules, utilizing Microsoft Outlook;Preparing, submitting, and completing all medical/dental insurance claims for the Chairman and his family;Preparing and filing all confidential financial and expense reports utilizing Excel;Responding to all shareholder inquiries, both verbally and in writing effecting tenant requests for repairs, maintenance, garage access, etc.Completing all ad hoc projects requested by everyone.01/1990 to 12/1993 Personal Assistant to the Chairman of the Board - The NTC Group, Inc. Greenwich, CTCoordinating and implementing the Companys March 1990 office relocation from New York City to Greenwich, CT and setting up Greenwich office, including renovations, telephone installation, furniture delivery;Scheduling and implementing all aspects of the annual Board of Directors meeting;Assisting in the planning and organization of the annual Managers Meeting, including site selection, overnight rooms and conference facilities, presenters and transportation;Coordinating intricate travel details, utilizing the Companys private jet, to transport the Chairman and his family, as well as other notable dignitaries;Annually assisting the yachts captain in transporting the vessel from Florida to Greenwich, CT;Organizing and maintaining the Chairmans confidential files;Daily supervision of Chairmans personal accountants and household staff;Expediting the importation of two motorcycles through US Customs.On a by-monthly basis, composing, printing, and mailing approximately 5,000 requests seeking contributions to members of the Republican Party within the State of Connecticut.01/1986 to 01/1990 Executive Assistant to Partner/Director - Heidrick & Struggles, Inc. Greenwich, CTReconciliation of monthly accounting ledger for Greenwich, CT office;Identifying and obtaining candidate information utilizing an internal database and Lexis/Nexis;Preparation of fact sheets and presentations, which includes heavy transcription;Extensive coordination of all travel arrangements for both partner, candidate(s) and client interviews;Extensive scheduling for the interviewing process between partner/candidate(s) and client/candidates;Preparing and submitting all closing documentation to Corporate Headquarters for inclusion in Companys worldwide internal database.SKILLSGregg ShorthandConference planningTravel AdministrationMicrosoft certifiedCritical thinkerProject planningSpreadsheet managementFiling and data archivingMedical billingConcur Expense ReportingProfilerNotary PublicArticulate and well-spokenMulti-line phone proficiencyCustomer service-orientedAccurate and detailedFlexibleAppointment Setting/CalendaringExcellent planner and coordinatorSocial media knowledgeAccounting familiarityInvoice processingWorks well under pressureAdvanced clerical knowledgeBusiness CorrespondenceEDUCATIONAssociate of Arts Business AdministrationKatharine Gibbs New York, New YorkConnecticut Notary Public Commission Expires June 30, 2027. |
