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Click here or scroll down to respond to this candidateCandidate's Name
Bronx, NY PHONE NUMBER AVAILABLEEMAIL AVAILABLE LINKEDIN LINK AVAILABLE Executive Assistant / Events Coordinator / Bookkeeping/ Virtual Assistant Engaging and highly organized administrative professional with the ability to develop a team of assistants within an inclusive and innovative team culture. Key Qualifications
Collaborative team player with high emotional intelligence and the capacity to plan and schedule meetings, conferences, and travel.Resourceful individual, known to maximize executives time by reading, researching, and routing correspondence; able to draft letters and documents, collect and analyze information, and initiate phone calls on behalf of executives.Enthusiastic, supremely organized professional with over 21 years of experience in administration with the capacity to coordinate and manage daily operational and administrative functions.Resilient professional with expertise in event coordination, administrative support, operations management, presentation preparation, invoice processing, and billing, quantitative problem-solving and prioritization, and time management; certified Notary Public.Inventive and motivated professional with impressive leadership and management skills, adept at excelling in a fast-paced, collaborative environment by identifying opportunities for innovation. Professional ExperienceKG Exquisite Events Bronx, NYFounder / CEO 2019 PresentDynamic and detail-oriented event planner with a proven track record of executing flawless events. Passionate about creating memorable experiences and exceeding client expectations. Seeking a challenging role in event planning where I can leverage my creativity, organizational skills, and industry expertise to deliver exceptional events.- Collaborated with clients to understand their event objectives, preferences, and budget constraints, and developed customized event proposals and plans tailored to their needs.- Managed all aspects of event planning and execution, including venue selection, vendor coordination, budget management, timeline development, and on-site supervision.- Negotiated contracts with venues, vendors, and suppliers to secure favorable terms and pricing, resulting in cost savings and enhanced value for clients. ContinuedCandidate's Name - Page Two- Coordinated logistics for events of various sizes and types, including weddings, corporate meetings, fundraisers, and social gatherings, ensuring seamless operations and exceptional guest experiences.- Oversaw event setup, decor, and signage, ensuring all elements were in place according to the event design and client specifications.- Managed event budgets, tracked expenses, and prepared financial reports to provide clients with transparent and accurate accounting of event costs. Event Coordinator- Assisted senior event planners in coordinating logistics and executing events, including venue setup, vendor coordination, and guest management.- Communicated with clients to gather event requirements, preferences, and feedback, and provided prompt and professional assistance to address inquiries and concerns.- Assisted with event marketing and promotion efforts, including social media campaigns, email marketing, and print collateral, to increase event attendance and engagement.- Conducted site visits and inspections to assess venue suitability and ensure compliance with event requirements and safety regulations.- Supported event planning team with administrative tasks, such as drafting proposals, maintaining event calendars, and updating client databases.Skills:- Excellent organizational and time management skills- Strong communication and interpersonal abilities- Creative problem-solving skills- Proficiency in event planning software and tools- Ability to multitask and work under pressure- Detail-oriented with a focus on quality and accuracy Freelance - BookkeepingYear 2000 - CurrentAs a Freelance Bookkeeper, I specialize in offering accounting and bookkeeping services to private clients. My services encompass:Accounts Payable Management: Recording and tracking vendor invoices and payments. Ensuring timely payment of bills to maintain positive vendor relationships. Providing detailed reports on accounts payable aging and outstanding balances. Accounts Receivable Management: Invoicing clients promptly and accurately.Client Name - Page Three Tracking customer payments and following up on overdue accounts. Generating reports to monitor accounts receivable aging and cash flow. Bank Reconciliation: Matching bank transactions with corresponding records in your accounting system. Identifying and rectifying discrepancies to ensure accuracy in financial reporting. Providing regular reconciliation reports for review and analysis. Financial Reporting: Compiling financial statements, including balance sheets, income statements, and cash flow statements. Generating customized reports to meet your specific reporting needs. Analyzing financial data to provide insights for informed decision-making. Tax Preparation Support: Organizing financial records and providing documentation for tax filings. Collaborating with tax professionals to ensure compliance with tax regulations. Offering support during tax audits and inquiries. Software Setup and Training: Assisting with the selection and implementation of accounting software. Providing training for your team on software usage and best practices. Offering ongoing support and troubleshooting as needed. Freelance - Event StaffingYear 2000 - CurrentDedicated and experienced freelance event staff member with a passion for creating memorable experiences. Highly skilled in providing exceptional customer service, managing event logistics, and ensuring smooth operations from setup to breakdown. Seeking opportunities to contribute my expertise and enthusiasm to events of all sizes and types. Collaborated with event planners and coordinators to execute flawless events, including weddings, corporate gatherings, and social functions. Assisted with event setup, including furniture arrangement, decor placement, and equipment assembly, ensuring all elements were in place according to client specifications. Provided exceptional customer service to guests, addressing inquiries, resolving issues, and ensuring a positive and enjoyable experience for all attendees. Managed event flow and logistics, including guest registration, crowd control, and vendor coordination, to ensure seamless operations throughout the event. Candidate's Name - Page Two Assisted with event breakdown and cleanup, including packing up equipment, clearing tables, and returning the venue to its original condition Chen Planning Consultants, Inc. New York, NYExecutive Administrator 1997 to May 2021Administration:Establish a robust foundation for success through effective management and prioritization of the manager's schedule, including coordinating meetings, preparing agendas, and handling travel arrangements. Demonstrate keen analysis and judgment in successfully organizing and hosting various social gatherings and business seminars. Contribute significantly to success by creating and distributing invitations and promotional materials, maintaining detailed guest lists, purchasing hardware and software, and executing application upgrades. Foster corporate cohesion by overseeing day-to-day office operations and training administrative assistants. Enhance productivity through in-house tech support, repair, and maintenance, while achieving substantial gains by streamlining the company's filing system. Accounting:Exhibit superior attention to detail in managing accounts payable, receivable, and payroll. Prepare bank reconciliations for in-house and affiliated entities and clients, and organize documents for filing individual and corporate tax returns. Provide oversight for financial report preparation, enhancing productivity by processing and filing quarterly and annual Payroll and Sales Tax. Achieve a 50% reduction in travel expenses and streamline filing processes through online storage, resulting in improved client response times. Financial Planning:Demonstrate innovation and excellence in key investor relations functions, processing contributions, distributions, transfers, and rollovers for clients' accounts. Conduct research on potential investment candidates and maximize efficiency by preparing clients' meeting agendas and financial statements. Assist clients in setting up investment accounts, including IRA, Roth, and Brokerage accounts, and maintain strong professional relationships with clients through consistent and friendly interactions. Exercise sound judgment and discretion while addressing inquiries from both current and potential clients. Client Name - Page ThreeEducational BackgroundBachelor of Business ManagementIona University, New Rochelle, NYTechnical SkillsMicrosoft Office Suite Google Docs QuickBooks Constant Contact, Clickup, |
