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Click here or scroll down to respond to this candidateCandidate's Name
Saddle Brook, NJ Street Address
PHONE NUMBER AVAILABLE or PHONE NUMBER AVAILABLE EMAIL AVAILABLESchedule Appointments Organization Skills Business CorrespondenceTravel Arrangements Notary Public Excel SpreadsheetsCalendar Management Customer Service Skills Attention to DetailKnowledge of Concur Use of Ariba System Knowledge in using SharePointProfessional Experience:L3 Harris Technologies Clifton, NJ Feb 2017 Dec 2023Administrative Assistant Metrology DeptResponsible for Vendor communication and relationship management.Resolving issues and handling all requests and concerns made by vendors.Manage to resolve issues with little supervision and maintain confidentiality.Novartis Pharmaceutical East Hanover, NJ May 2016 Feb 2017Administrative Assistant Oncology Dept.Support department with administrative functionsMaintain and process expense reports for DirectorEdit and maintain organizational chartsOrganize and maintain office suppliesNovartis Pharmaceutical East Hanover, NJAdministrative Assistant to Natl Director Field MedicalMaintained data base, rosters and files for field personnelArranged meetings and conferences for field personnelProcessed expenses thru CONCUR for DirectorSupported office staff with administrative issuesPfizer Pharmaceutical Pearl River, NYAdministrative Assistant to Dir. of Mfg Scientific & TechnologyResponsible for travel arrangements & tracking expense reports thur the CONCUR systemResearching and ordering office & lab supplies thru the Ariba systemSupported Director and his staff of 15 people with variety of issuesLiaison for building maintenance repairs, lab issues regarding PM maintenance & schedulingSet up off-site meetings including arranging for catering and any equipment requiredManaged and maintained office equipment, copiers, computers and office equipmentGeneral office duties (copying, scanning, phone, data entry, & mail).Recovered over $500,000 in past due invoices.Processed time sheets and payroll submission in Quick Books.Prepared project invoicing and back up paperwork.CB Richard Ellis Asset Services - Mount Olive, NJAssistant to Senior Property ManagerReal Estate market unstable, company downsized.Managed all administrative functions of a real estate portfolio at the International Trade Center.Set up and maintained files, vendor and client.Processed invoices for payment resolving issues of payment.Resume: Candidate's Name Page - 2 -Typed contracts, getting estimates and proposals for work to be performed.Maintained detailed calendar and contact list in Outlook.Any and all administrative duties involved with asset management.CBRE Consulting Group Saddle Brook, NJAdministrative Assistant to Executive Vice PresidentPosition was changed from Admin to Sales CoordinatorScheduled appointments, maintained day to day administrative duties.Gathered and coordinated proposals to potential clients.Prepared presentations for submittal to corporate accounts.CBRE Melody Division of CB Richard Ellis - Saddle Brook, NJAdministrative Assistant to the Executive VP Mortgage BankingDownsized due to economic fall in mortgage bankingHandled the administrative functions of a six-member office that arranges commercialmortgage financing for private and institutional clients. The position required strongorganizational skills and attention to detail.Maintained all administrative functions of position:Maintained executive calendar, appointment scheduling, customer and investor data base.Processed invoices and accounts payable.Typed, formatted and completed investment proposals for submission to investors.Assisted in due diligence of loan transactions.Organized meetings, travel arrangement and teleconference calls.Maintained extensive file system, both electronic and hard copy.Prepared and administered press releases for closed transactions.Researched information on internet, as requestedToys R Us - Wayne, NJAdministrative Assistant to Director of Corporate CommunicationsHired for 2 weeks stayed for 6 months.Maintained schedule, office organization, filing, phone call answering.Reason for leaving: Permanent position would have been offered butToys R Us was going through a corporate change had hiring freeze.PK Welding, LLC Garwood, NJExecutive Administrative Assistant to President of OperationsSupported President of company with all aspects of office administrationOrganization of complete office (i.e. set up files, customer accounts & phones)Maintenance of day-to-day schedule and eventsAccounted invoices and client database using QuickBooksSubmitted and reconciled expense reportsMaintained all office equipment and supply inventorySet up administrative polices & procedure manual for officePrevious Experience:The Actors Fund of America, Englewood, NJ - Assistant to the AdministratorIVI Business Travel Intl, Rutherford, NJ Executive Admin Assist to Regional VPMatchbox Toy (USA), Ltd., Moonachie, NJ - Admin Secretary to Managing DirectorEducation: High School Graduate |
