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Click here or scroll down to respond to this candidateCandidate's Name
Davie, FLPHONE NUMBER AVAILABLEEMAIL AVAILABLE http://LINKEDIN LINK AVAILABLEExecutive Assistant C-SuiteHighly organized, passionate, dedicated, detail-oriented C-Suite Executive Assistant with years of experience providing professional administrative support to the CEO and other C-Suite executives to ensure optimal and efficient running of the company. Assisting executives on multiple organizational levels while maintaining communication across various departments. Able to work independently as well with cross functional teams.SkillsStrong knowledge of Microsoft 365 Suite Outlook, Word, Excel, PowerPointSAP/ConcurImageNow/Perceptive ConceptDocusign/Zoho SignLanguagesFluent in English and SpanishExperienceCinch Home Services, Inc. Executive Assistant December 2018 September 2023Boca Raton, FLHigh level and essential administrative support to the CEO, CFO, COO, and other C-Level executives. Responsible for ensuring efficient and optimal operation of the officeHeavy calendar management for executive staff members which included coordination of Board of Advisors meetings, executive meetings, skip level, technology roadmap, departmental and town hallsPreparation of Board meeting books while ensuring materials went out in a timely mannerProcess monthly expense reports, corporate credit card reconciliation and processed/coded department invoices and sent to A/PSetting up meeting rooms and collaborating with the IT department to ensure optimal A/V quality, arranging luncheons and catering for large groupsArranging and coordinating travel for executives which included booking flights, hotels, ground transportation, and restaurant reservations. Both domestic and internationalMaintenance of office supplies; checking stock to determine inventory levels, placing ordersNational Beverage Corp. Executive Assistant to Chairman & CEO May 2013 January 2018Fort Lauderdale, FLHigh-level administrative support and a broad variety of administrative tasks to the Office of the Chairman & CEO and his Board/Corporate Secretary which comprised of managing an extremely active calendar of appointments; completing expense reports; composing and preparing confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas. This included the preparation and distribution of itineraries/schedules; currency exchange, weather, US Embassy information and coordinates (when International)Contributed to significant cost savings at hotels both International and Domestic by establishing and maintaining strong business relationships with hotel management and staffMaintained and updated stockholder files and sent stock certificates to shareholdersHandling of all logistics for Board meetings and events: schedule meetings; draft agendas; prepare, compile pertinent information, and distribute presentation materialsPreparation of the Annual Shareholders blocking several hotel rooms, confirming reservations, and sending those confirmations to executives and attendees. This included arranging ground transportation for all attendees. Worked with the banquet chef designing the menu for the event and hotel staff on all logistics.Maintenance of office supplies; checking stock to determine inventory levels, placing ordersManaged monthly expenses, corporate credit card reconciliation and processing invoicesCorporate shopper - Responsible for ordering gifts for all associates and the CEOs peers for holidays, milestones, birthdays, etc.Mac Papers, Inc. Business Development/Sales Promotions June 1996 April 2011Miami, FLProfessional Sales Consultant for the largest distributor of printing papers in the Southeast and responsible for channeling brand awareness, marketing, and promotions of printing paper products in the tri-county area while consulting and providing advice to corporate clients, print production managers, and advertising agency executives on various projects and recommended suitable products which met every aspect of their brand needs and budgets. Also updated clients on latest products and trendsProvided administrative support to the Export Sales Manager in the distribution of products to Latin America and the Caribbean which comprised of preparation of export documents, translation of correspondence, and other administrative tasks.Negotiated with terms and pricing agreements with various resorts, vendors, caterers, and other providers for annual corporate events for 250+ guests while staying within budget.Worked with upper management and sales force to assist in their business growth goals and increase profit margins. This included making sales calls to the companys clientsManaged monthly expense reports and maintained client databaseTrade show set up, ordering materials, and vendor complianceEducationBroward CollegeFocus on Business AdministrationVolunteering/InterestsHabitat for Humanity, Feeding South Florida, Miami Dolphins Million Dollar Meal, Walk for Autism, March of Dimes- March for Babies (Team Captain), Ed Morse MDA Golf Classic, Mercedes Benz Corporate RunEvents Committee Co-Chairman (Cinch Home Services) |
