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Click here or scroll down to respond to this candidateCandidate's Name
CONTACT Accomplished and dedicated Executive Administrative Assistant with
excellent communication and interpersonal skills. Proven experience in the
Bedford, Texas 76021
coordination, planning, and support of daily operational and
PHONE NUMBER AVAILABLE administrative functions. Demonstrates capacity to provide
comprehensive support for multi-level executives answering incoming
EMAIL AVAILABLE calls, assisting visitors, scheduling meetings, managing calendars,
handling daily tasks, and preparing well-researched and accurate
documents. Proven track record of accurately completing research,
reporting, information management, marketing, and business-
SKILLS development efforts within budget requirements. Adept at developing
Spreadsheet Creation and Tracking and maintaining detailed administrative and procedural processes that
Travel and Expense Management reduce redundancy, improve accuracy and efficiency, and achieve
Multitasking Abilities organizational objectives. Highly focused and results-oriented in
Organizational Skills supporting complex, deadline-driven operations; able to identify goals
Microsoft Office Proficiency and priorities; and resolve issues in the initial stages.
Decision Making and Problem Solving
Professionalism
Time Management WORK HISTORY
Adaptability and Resourcefulness
April 2014 - February 2024
Team Collaboration
Executive Administrative Assistant Kohl's Department Stores, Southlake,
Excellent Communication
TX
Attention to Detail
Scheduled appointments promptly, ensuring optimal use of executive
Document and Spreadsheet Creation
time while minimizing conflicts or cancellations.
Event and Meeting Coordination
Responded to emails and other correspondence to facilitate
Information Confidentiality
communication and enhance business processes.
Master Calender Management
Coordinated and booked airfare, hotel and ground transportation and
prepared itinerary to facilitate successful trips.
Produced accurate office files, updated spreadsheets, and crafted
TRAINING presentations to support executives and boost team productivity.
Becoming a Person of Influence Master Maintained confidentiality when handling sensitive information,
Mind Study (October 2013) protecting company interests and employee privacy.
Landmark, Advanced Course Drafted professional correspondence on behalf of executives, fostering
(September 2013) strong relationships with business partners.
The Landmark Forum (April 2013) Assisted in event planning efforts, executing successful corporate
The Indispensable Administrative functions that bolstered brand image and networking opportunities.
Assistant (March 2009) Ensured timely completion of projects by monitoring progress against
deadlines, providing updates to executives as needed.
Reviewed incoming communications for urgency or importance;
prioritized correspondence accordingly for executive review or action.
AFFILIATIONS Seamlessly interacted with colleagues to plan and complete special
The National Society of Leadership projects.
and Success Screened calls and emails and initiated actions to respond or direct
messages for managers.
Gathered documents, data and formulated analytics to prepare issues
for discussion and reports for review.
Handled confidential and sensitive information with discretion and tact.
February 2013 - December 2013
Executive Assistant Creating & Managing Wealth, LLC, Irving, TX
Provided personal and executive level assistance to the President/CEO
and to the community
Maintained a busy personal and professional schedule for the
President/CEO
Prepared all travel accommodations, domestic and international, for the
office staff
Built and maintained ongoing relationships within the community for
personal and business development
Provided support for non-profit organizations by organizing meetings,
taking meeting minutes, creating agendas, and maintaining budgets
Coordinated and successfully executed a purse auction, traditional high
tea, and legacy gala for an overall profit
Coordinated arrangements of personal events on behalf of the
President/CEO
Researched, implemented, and maintained office technology
equipment; troubleshooted basic technology errors to reduce
outsourcing costs
Drafted eye-catching job descriptions, identified qualified candidates,
and scheduled interviews on behalf of the Vice President of Client
Relations
Researched and marketed personal jewelry line through local
expos/fairs and develop an online eCommerce store
Developed and implemented marketing materials for internal and
external use within compliance guidelines
Researched appropriate business conferences and prepared for
successful presentations.
February 2012 - February 2013
Administrative Assistant Molina Healthcare of Texas, Irving, TX
Assisted with relieving the Senior Medical Director, two Medical
Directors, Pharmacy Director, Pharmacy Supervisor, and the Pharmacy
Department of daily administrative tasks
Prepared reports on a daily, weekly, monthly, and quarterly basis; and
maintained proper records of each report generated for compliance
purposes
Screened incoming calls to ensure calls are handled properly and
efficiently
Managed daily calendars; including incoming requests and meeting
coordination
Prepared travel arrangements and created travel portfolios
Requested travel reimbursement on behalf of the traveler
Managed projects to ensure deadlines were met
Developed and maintained department policies and procedures,
reference guides, standard operating procedures, and workflows
Created and implemented weekly monitoring scorecards for week-over-
week staff analysis
Created and maintained SharePoint sites for electronic documentation
monitoring.
May 2008 - February 2012
Executive Assistant Medco Health Solutions of Texas, LLC, Forth Worth,
TX
Executive Assistant
Transitioned into site Executive Assistant and provided executive-level
administrative support to the Director of Pharmacy Practice, Process Champion,
two Directors of Enterprise Operations, and their direct reports.
Became well-known as the go-to person for my going above and
beyond attitude to ensure all site employee activities and meetings
were successful.
Coordinated and executed onsite and offsite events and meetings by
reserving appropriate rooms (or locations), gathering materials,
purchasing necessary refreshments (including meals), and being
available to assist where needed during the event; events included
internal and external tours, monthly employee functions, trainings,
holiday parties, as well as internal and external meetings.
Held a Corporate Procurement Credit Card with a monthly credit limit
of $5,000, and a onetime purchase charge of $2,500. Held an American
Express Events Credit Card with a $10,000 monthly credit limit, and no
onetime transaction limit.
Managed the Professional Image project by enhancing the overall
appearance standards throughout the Pharmacy; included
standardizing bulletin boards, postings, notifications, and cubicle
layouts while maintaining the image on a daily basis.
Implemented procedures to ensure internal and external guests were
welcomed by Security and escorted to the appropriate individual and/or
meeting location within the Board of Pharmacy and site compliance
rules and regulations.
Prepared reports, memos, letters, presentations, newsletters, marketing
materials, and other documents, as needed.
Generated agendas and took meeting minutes for all internal
management meetings.
Managed daily calendars for the Process Champion and two Directors
of Enterprise Operations.
Prepared travel accommodations for up to thirty-five senior level
individuals, including travel reimbursement.
Maintained a level of trust across the site with confidential and sensitive
information.
Executive Assistant
Assisted the Vice President and General Manager, and her immediate direct
reports, with a high-level of administrative and confidential support on a daily
basis by preparing reports, presentations, and other documents. November 2010,
transitioned into a site Executive Assistant after the Scaling for Growth
Initiative.
Monitored daily calendars and responded to meeting requests.
Screened incoming calls and took messages when needed.
Prepared agendas and took minutes for all management meetings.
Assisted with travel arrangements, including creating travel portfolios.
Requested travel reimbursement.
Coordinated and successfully executed employee luncheons, employee
monthly activities, and employee gatherings by creating invitations,
gathering promotional materials, purchasing refreshments, and booking
venues.
Held a Corporate Procurement Credit Card with a monthly credit limit
of $2,500, and a onetime purchase charge of $1,000. Held an American
Express Events Credit Card with a $5,000 monthly credit limit, and no
onetime transaction limit.
Created and implemented local employee suggestion process known as
SWAT.
Maintained, created, and distributed monthly employee newsletters and
activity flyers.
Human Resources Administrative Assistant
Provided administrative support to the Director of Human Resources, Manager of
Human Resources, Supervisor of Human Resources, and Department Staff by
demonstrating the ability to improve procedures and meet demanding deadlines.
May 2009, promoted from Human Resources Administrative Assistant to
Executive Assistant supporting the Vice President and General Manager.
Created monthly newsletters and flyers for the Employee Activities
Committee to be distributed to all employees.
Created reports, memorandums, letters, and other documents; as
needed.
Prepared agendas, took minutes, and made arrangements for all
department meetings.
Coordinated and executed employee luncheons, employee monthly
activities, and employee gatherings by creating invitations, gathering
promotional materials, purchasing refreshments, and booking venues.
Held a Corporate Procurement Credit Card with a monthly credit limit
of $500, and a onetime purchase charge of $250.
Conducted in-depth research and compiled results to be reviewed by
the leadership team.
Improved efficiency by creating and implementing structured New Hire
Orientation paperwork for contingent and permanent employees and
their personnel files.
Prepared travel arrangements. Requested travel reimbursement.
EDUCATION
Expected in May 2025
BBA
Southern New Hampshire University
President's List Winter 2023
Dean's List Summer 2023 / Fall 2023
Honor Roll 23EW3 / 23EW4 / 23EW5 / 23EW1
3.695 GPA
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