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Click here or scroll down to respond to this candidateApril D. Molley Phone: PHONE NUMBER AVAILABLE / E-mail: EMAIL AVAILABLEProfile: Experienced Senior Procurement Professional with the ability to execute all phases of procurement, in government, sports entertainment, operations, facilities, administrative, accounting, and meeting event management with a high proficiency in Oracle PeopleSoft, Microsoft Word, Excel, PowerPoint, Outlook and Windows. Professional Experience: Office of Contracting and Procurement (OCP) DDOT, OCTO, GOV AFFAIRS Washington, DC/ HPW 40 / 10-2019 to Present Contract Specialist G13 Present Responsibilities: Provides support to District vendors, end users, and staff regarding the comprehensive knowledge of most appropriate method of procurements, determines if requested items can be obtained via an existing contract, and conducts pre-bid meeting and distribution of bid invitations, contract types, and acquisition planning and implementation of contracts to carry out pre-award and post-award procurement actions. Reviews contracts for completeness, accuracy, and compliance with District and agency policies and procedures. Develop bid solicitations, statement of work (SOW), terms and conditions, and other requirements for basic procurements. Develops pre-negotiation position, determines the types of contracts and negotiation authority to be used, and prepares required justification. Responsible for formal advertising negotiation, fixed price cost contracting, and use of special provisions and incentive programs. Comprehensive knowledge of cost/price and market analysis techniques such as cost estimating sufficient to evaluate a contractor's proposal and prepare a pre-negotiation position with justification. Certificate of Appointment Government of the District of Columbia Office of Contracting & Procurement. hereby delegated, by the power and authority of the Districts Chief Procurement Officer, contracting authority in an amount not to exceed one million dollars ($1,000,000.00) for the procurement of goods and services under Title 27, District of Columbia Municipal Regulations, for the execution of contracts on behalf of the Chief Procurement Officer of the District of Columbia within the Scope of the Agency's mission.Anne Arundel County Central Services/ Annapolis, MD/ HPW 40 / 12-2018 to Present - Senior Procurement Professional Present Procurement Responsibilities: Responsible for coordinating procurement activities for the Anne Arundel County Office of Central Services Purchasing Division. Lead experience with contract management and procurement involving duties such as: preparing highly technical and complex specifications, soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with federal and governmental conditions in according to State Procurement laws, procedures and regulations, as well as maintain contracts by ensuring compliance with terms and conditions. Takes the lead in assessing customer satisfaction by analyzing data, identifying areas of improvement, making recommendations for corrective actions, and following up to ensure that concerns are addressed. Advertising procurement opportunities, distributing specifications to vendors, conducting vendor conferences, receiving and securing bids or proposals, conducting vendor debriefings, and formally responding to protests regarding proposed awards Managing the development of contract specifications, contract modifications and contract renewals, Request for Proposals, Invitations for Bids, addenda, Sole Source Justifications, bid withdrawals. Directing the preparation of detailed reports relating to required participation in minority/disadvantaged business enterprise programs or other specialized procurement activities. Responsible for training, assign, review, verify and approve the work of lower-level Agency Procurement Specialists and Associates under general supervision. Providing direct support and assistance to the Purchasing Agent and Assistant Purchasing Agent as well as giving guidance and direction to other Central Services staff and contract managers. Administrative Office of the Courts /Annapolis, MD /HPW 40/ 05-2015 to 12-2018 - Procurement Specialist JII Procurement Responsibilities: Responsible for high volume purchasing of all goods and services for the entire Judiciary Branch in a cost-effective manner and in accordance with the Maryland Judiciary Branch Procurement Policy. Purchasing duties include but are not limited to; processing requisitions, analyzing specifications, developing evaluating price quotations, price analysis, researching products and services to identify and recommend best sources for various procurement activities, and prepares award documents. Responsible for administering contracts to ensure that vendors deliver goods and services in accordance with the contract. Procurement functions entails the purchase of all types of goods and services such as office supplies, furniture, company vehicles, cleaning services, construction, sophisticated hardware, software, facilities management contracts and machines as well as consulting contracts and complex IT contracts some of them being Statewide and multi-year projects. Assist Judiciary personnel with their procurement requirements, prepares contracts for the signatures of Executive staff members, and resolve contract problems between judiciary personnel and contractors. Travel to other locations as needed and performs other duties as assigned. Process Minority Business Enterprise (MBE) vendor classifications requests to identify MBE vendors. Provides appropriate reports for Budget and Finance in a timely manner to capture vendor MBE certification information and payments. Procurement Tips and Tools Trainers. Teaches procurement segments to all court employees, providing a review of the requirements for requisitions, how to set them up, monitoring/closing and other important elements of requisitions. Along with monitoring / closing of POs and contract expiration emails. Department of Procurement, Contract & Grant Administration (DPCGA) Primary Pilot Tester for the Judicial Information Systems (JIS) Technology Department. Testing duties include; test scripts on customization, creation of requisition, submittal process, system approval process, budget check, create express PO/create PO by copying (eProcurement) for the GEARS 9.2 User Acceptance System, and GEARS MT4144 Documentation for DPCGA System. In addition to identifying the interfaces that must be built into Virtual desktop (VDI) that are needed for each department to perform work. Assistance Budget and Finance with procurements end of year close-out process for requisition and purchase order analysis. Provides important guidance, such as dates and further details for closing, encumbered or accrued POs. Processing year-end work to ensure a smooth and successful close out of the Judiciarys financial records. Washington Redskins / Landover, MD / HPW 55/ 11-2012 to 05-2015 - Operations Coordinator Procurement Responsibilities: Assisted the facility operations department with procurement of goods & services. Researched products, obtained competitive bids/cost estimates, created bid tabs, processed A/P invoices and packing slips, etc. Prepared purchase orders and sent copies to suppliers and to departments originating requests. Contracted services, utility consumption, maintenance of newly acquired capital assets, capital project staffing requirements and historical trends for annual budget preparation for the assigned division and office as applicable. Determined if inventory quantities were sufficient for needs, ordered more materials when necessary. Responded to customer and supplier inquiries about order status, changes, or cancellations. Reviewed requisition orders in order to verify accuracy, terminology, and specifications. Prepared, maintained, and reviewed purchasing files, reports and price lists. Compared prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. Tracked the status of requisitions, contracts, and orders. Calculated costs of orders and charged or forwarded invoices to appropriate accounts. Monitored contractor performance, recommending contract modifications when necessary. Payroll Responsibilities: Maintained payroll for operation, facilities, and grounds departments and entering of data. Balanced the payroll accounts by resolving payroll discrepancies. Maintained employee confidence and protects payroll operations by keeping information confidential. Budget Responsibilities: Analyzed monthly department budgeting and accounting reports to maintain expenditure controls. Developed and managed all budgetary accruals for the assigned office both personnel and non-personnel. Was responsible for preparing, justifying, tracking, and forecasting the staffing and non- personnel resources needed to provide service delivery and meet the business plan requirements for the assigned office. Directed the preparation of regular and special budget requests, cost benefit analyses, reports, survey and correspondence related to the assigned office budgets and other related financial issues; generates specialized materials for budget preparations and analyses. Consulted with managers to ensure that budget adjustments were made in accordance with program changes. Sought new ways to improve efficiency and increase profits. Examined budget estimates for completeness, accuracy, and conformance with procedures and regulations. Performed cost-benefits analyses to compare operating programs, review financial requests, and explore alternative financing methods. Compiled and analyzed accounting records and other data to determine the financial resources required to implement a program. Game Day Operation Responsibilities: Managed the day-to-day staff, operations and game day program activities - Staged audio/video sound system and entertainment equipment set up and schedule; Understanding of two-way radio; and radio equipment. Maintained and distributed pre- and post event checklists. Assisted with departmental uniform needs. Coordinated repair or replacement of stadium and site signage, maintained records for all outside vendor certificates of insurance. Assisted with all aspects of stadium snow removal; recruiting, planning, training, etc. Monitored and tracked the fulfillment of contracted housekeeping duties and housekeeping contractors. Maintained vendor contracts and agreements. Analyzed and determined solutions for resolving issues with accounts, contracts, facility needs, furniture concerns ergonomics, etc. Managed general office duties including answering phones, mailing, filing, copying, faxing, drafting memos, ordering supplies, processing routine maintenance contracts, etc.Washington Redskins - R&R Catering /HPW 55/ 09-2009 to 07-2011 - Director of Staffing and Payroll HR Responsibilities: Established the H/R department, maintaining and controlling personnel, employees, recruitment relations records, files, and organization charts. Implement employees and managers regarding cooperative agreement applications, and HR procedures and policies within the specified guidelines. Created a document system needed for new hires, effective changes in pay, status, or benefits. Arranged and interviewed potential staff, screening applications, selection process, and tracking an applicant. Created forms and reports, arranging meetings, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines. Conducted background research, gathering data and statistical reports. Ensured effective response or proper approvals on forms for child support and unemployment requests. Have the ability to take initiative and be able to show good judgment; extremely detail-oriented and have the ability to maintain a high level of confidentiality. Accounting Responsibilities: Established a payroll system for full/part time employees and implement a structure for all employees and managers on accounting policies, procedures and automated data base systems. Controlled all monthly and bi-weekly payroll transactions to ensure that staff members are paid accurately and on time. Ensuring that back-up documentation is in accordance with established company policies and procedures. Managed balancing reports to ensure payroll documents and transactions match the totals in the payroll system; researching and resolving payroll-related issues or errors; documenting workflow and work procedures. Managed meeting budgetary constraints. Analyzed food/beverage cost and understands labor costs which were essential for company profitability. Ensured that all unemployment and child support documents for employees were prepared on time, accurately, and in compliance with all policies and procedures. All accounting related functions on and off-site events were my responsibility, including all cash management. Developed stadium collateral materials, made recommendations on system improvements. Responsible for payroll, recruit, hire, train and discipline. Reconciled all bank statements, foreign and investment accounts, direct deposits, outgoing/incoming wire transfers and ACH, journal entries, (regarding any month end adjustments). Prepared financial reports, worksheets, and reconcile data in these reports. Reconciled cash, accounts receivable, accounts payable, and other general ledger accounts to ensure accuracy. Computer Knowledge:PASS/Aribia, Dashboard, Filenet, GEARS, Connect PeopleSoft Oracle, MAAC Enroll, Telos, QuickBase, Great Plains Dynamics, Peach tree, ADP, Quick Books Pro, Synergy, POS Pixel, Quest, Macola, Liberty, Progression Explorer, Emoney2k, Caterease, FileMaker Pro, ACT!, MAS90, DacEasy, Siebel, Intelevent, Saco, Omnis 7 Programs. Proficient with Microsoft. Special Skills & Training:Notary Public for the State of Maryland, Cash Bonded, Sales Tax Course Completion Certificate, HIPPA Compliance Course HR Emerging Issues Course, Business Writing & Grammar Skills Course, Compensation and Wage Structure, Worker Compensation, Developing Standards, Financial SkillsEducation: March 2016 / University of Phoenix (BS in Accounting) March 2004/ Rockhurst University/ Montgomery County, MD (accounting course certificate. / 12.6 CEU credits)
June 2002/ Blackbaud University/ Charleston, SC (accounting system certificate. / 32 CEU credits) |
