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Click here or scroll down to respond to this candidateCandidate's Name
Stuart, FL Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLEBold ProfilePROFESSIONALSUMMARYExecutive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills. Reliable with focused attention on detail, accuracy and business impact. Keeps reports and communications well organized. Expertise in Microsoft Office and QuickBooks software. Detail-oriented and driven, expertise in problem-solving and managing daily office functions. Uniquely qualified to handle VIP visitors and guests. Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet goals.SKILLS Exceptional OrganizationTime Management ExpertiseCalendar ManagementTravel ArrangementsAdministrative SupportProject ManagementQuickbooksAdministrative OversightMicrosoft OfficeReliable and ResponsibleInterpersonal CommunicationProactive Problem SolvingWORK HISTORY REAL ESTATE AGENT 06/2019 to 02/2024Keller Williams Realty, IncLicensed professional representing buyers and sellers in property transactionsLocated suitable properties for applicants, conduct viewings and determine property valuesList and market properties for sellers, determine home sale prices based on current market values by completing comparative market analysis Schedule open houses, assist buyers with home showings, schedule appointments, advise clients on market conditions, prices, mortgages, legal requirements and related matters.EXECUTIVE/PERSONAL ADMINISTRATIVE ASSISTANT 02/2012 to 09/2023 Self Employed Services(11 years 8 months, Highly organized, hard-working and self-motivated personal assistant to busy homemakers, corporate executives and entrepreneursManaged broad range of responsibilities allowing clients more family activities, networking events, worry free travel and leisure pursuits Enhanced executive efficiency by managing and prioritizing President's daily schedule, appointments, and travel arrangements. Coordinated with caterers, decorators, florists, servers and other vendors to ensure client satisfaction and seamless execution of events Maintained appropriate filing of personal and professional documentation. Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives. Communicated with internal departments, vendors and contractors to discuss schedules, project requirements and upcoming appointments. Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time. Experienced with productivity tools such as Slack, Zoom, Google Docs and Sheets, ClickUp and Asana.Managed phone and email correspondence and handled incoming and outgoing mail and faxes.Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions. Managed filing system, entered data and completed other clerical tasks. Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail. Screened personal and business calls and directed to appropriate party. Volunteered to help with special projects of varying degrees of complexity. Took notes and dictation at meetings.Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.OFFICE MANAGER/ EXECUTIVE ASSISTANT 04/2008 to 08/2020 ABC Construction Specialties-SalesConstruction company specializing in residential improvements and commercial propertiesProvide administrative and business support to company President and sub- contractorsProvide active representation and manage daily operations during President's absenceManage client services, oversee inventory, expense tracking, keeping project logistics and finance database currentManage sub-contractor data, keeping up to date insurance information and pre-Coordinate yearly update and verification process for all sub-contractors and specialized laborCoordinated special projects and managed schedules. Updated reports, managed accounts, and generated reports for company database.Investigate optimal pricing and effectively negotiate with suppliers and vendorsNegotiated favorable terms and pricing agreements with sub-contractors and vendors to maximize profit marginsEnsure appropriate inventory of building materials is on hand Managed compliance to keep organization operating within legal and regulatory guidelines.Controlled finances to lower costs and keep business operating within budget.Implemented real time inventory management process to reduce warehousing costsEngage with clients to evaluate their needs and ensure client satisfaction Schedule and coordinate meetings with clients, appointments and travel arrangementsCoordinated project required resources, managed project timelines and addressed any delays and resource relocation to ensure successful project completionReview and approve payroll, reconcile year-end finances and coordinate tax return submissionsManage marketing and lead generation business accounts with Home-Advisor and Angie's List.Utilized sales techniques to build customer interest and close sales. OFFICE MANAGER 07/2006 to 05/2008All Aspects Construction LtdConstruction company servicing both residential and commercial clients with renovations, additions and new constructionManaged day-to-day business operations and activities of 3 employee teamResponsible for typing up and distributing work order and schedules to staffBuild positive relationships with clients, providing them with high level of customer service and appropriate dispute resolutions Organized calendar and coordinated meetings with clients and managementMonitor client accounts, update project and billing information Track and reconcile payroll, provided tax submission support, coordinated distribution of W-2 to internal/external resources Help implement process improvement to better track inventory to reduce waste and project delays due to backlogImplemented purchase order process to authorize vendor invoice paymentsCoordinate all clerical activities such as: coordinate incoming and outgoing calls,organizing paperwork, manage email inbox and faxing. RECEPTIONIST 04/2005 to 04/2006Mercedes, USAProvided front-desk support in high-volume environment with focus on customer satisfaction and prompt knowledgeable assistance Greeted costumers and showed them vehicles depending on their requirementsExplained available upgrades to maximize salesAnswered telephone, scheduled appointments, and served as cashier. OFFICE ASSOCIATE 01/2006 to 03/2006Dominique BastaSpecializing in psychiatric therapies for mental health Supported physicians by answering calls, scheduling appointments, and maintained patient medical recordsGreeted patients and expedited patient admission and discharge Performed data processing and invoicing.EDUCATION Bachelor of Science Business Administration Capella University, Minneapolis, MNAssociate Business AdministrationMercer County Community College, West Windsor, NJMedical Assistant Medical Assisting 04/2007Sanford-Brown Institute, Trevose, PaLANGUAGES PolishNative or Bilingual |
