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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLE - Boston, MA Street Address - EMAIL AVAILABLEProfessional SummaryAdministrative professional with excellent communication, interpersonal, time-management and organizational skills.Experienced in supporting senior-level executives.Provided administrative support and served as contact person for the Director of Center for Personalized Cancer TherapyScheduled travel arrangements, managed calendars, and tracked expense reports.Handled all administrative functions, including coordinating meetings, fundraising, attending seminars and conferences.Managed Calendars, expense reports and maintained filing systems.Prepared Reports (monthly reports).Exercise independent judgment, decision-making, and problem solving abilities.Promotes team work and employee morale.Technical savvy Administrative Assistant/Office Manager focus on technology and new resources, detail orientated and calm under challenging circumstances.SkillsMicrosoft Office; 2013 MS Excel, MS Word, MS PowerPoint, MS Outlook, Buy Ways, Summit, PeopleSoft, Oracle, ACES, BICEPS, IMS, DSD, Project Management, multitasking, decision maker, SharePoint, Micro Teams, Salesforce, Google Meet, Zoom, Facebook, Twitter, Instagram, WhatsApp, YardiAreas of ExpertiseManaging Correspondence Document PreparationCalendar Management Prioritizing ProjectsTravel & Expense Coordination Confidentiality AdherenceProfessional Experience:Tempus July November 2023Compute math for hr for time sheetsPut information into data baseUpdate letters in systemMarathon Staffing July 2023Working on registration for 16,000 attendeeHelp attendee with their badgesAvanath Boston May June 2023Administrative Assistant leasingTaking customer rentAnswer PhoneCustomer filePut rent in YardiMaintenance requestOrder SuppliesH & R Block QuincyAdministrative Assistant February March 2023Take customer payment for taxesSet meeting up for Tax PreparersCalendar Management for a team of 3Make appointment for CustomerAnswer customer question regarding their taxesMacy Braintree November December 2022Retail Sales AssociateMaintain exemplary customer serviceMaintain an internal environment that is in tune with the atmosphere of the storeEnsure the proper processing and display of merchandisePerform Cashiering for all customersHelp customer with finding right product to purchaseCIC - Canton MA October November 2022Assistant to ControllerPaying billsKeep up with General LedgerKeeping up with various books with filing systemSet up daily funding for businessWork on various databasesTax Sense - Braintree MA February March 2022Administrative AssistantTake customer payment for taxesSet meeting up for Tax PreparersCalendar Management for a team of 5Make appointment for CustomerFile documents thru online file systemHelp customer fill out forms onlineMeet and Greet Clients for AttorneysJohn Leonard Boston MA April June 2022Register for conferences and seminarsRegistering 5000 30000 customersMake badges for attendeesGive them packagesGive them the direction they need to find where they need to goBHI Energy Weymouth, MA January March 2021Job Service HR Administrative Assistant:Follow up with employees answering their questions and verifying their applications are completeWork with several databases, and tracking progress on Excel spreadsheetsWork with Word, Excel, Outlook and PDF files.Fast paced environment which requires strong multi-tasking skillsCooper Community Center Roxbury MA October - November 2020Administrative AssistantWork with directorHelp with Auditing financial PapersCopy Fax, Scan, Type, PhoneOrganized financial documentCensus Bureau: Boston ma June September 2020EnumeratorGoing door to door to count members of householdUse of a phone to do form to do enter dataDeal with confidential information on a daily basisKeep track of time being usedNavitas - Boston, MAAdministrative Assistant September November 2019Support the Director of Admission and his staff of 8Work with Salesforce to input data for reportSupport staff in the day to day needs of the departmentWork in excel to input for reportingPut documents on cloud for other to viewCentral Boston Elder Service, Boston, MA January 2018 March 2019Sr. Administrative AssistantProvide administrative support for Executive Management Team - Director and 9managers.Maintain sensitive and complex calendars, requiring coordinationProduce and distribute correspondence memos, letters, faxes and formsAssist in the preparation of regularly scheduled reportsDevelop and maintain a filing systemMake complex domestic and international travel arrangements with impeccable attention to detail and anticipate Directors travel needsSubmit and reconcile expense reports (excel)Support director of LTSS/ Home Care ProgramWork on audit for the EOEA booksDesign book cover for organizationOrganized material for their booksUpdate database informationSTOP and SHOP Corporate, Quincy MA Nov 2017 May 2018Cost and Deal AnalystResponsible for Entering, reconciling and validating all cost changes and temporary cost changes into the ACES, BicepsResponsible for executing accurate deal management, and subsequent accurate billings, in the proper financial timeframeEntry, reconciliation and validation of all cost and deal into ACES, Warehouses.Setting up custom aggregates, store groups and item groupsAccurate and timely management of deals and billings, ensuring processed on time and accurate according to VAAC systemsAll cost changes are submitted by the vendors in different formats.Santander Bank, Boston, MA Oct 2017 Nov 2017Reporting SpecialistResponsible for processing legal attachments received from courts and government agenciesDetermines if account is attachable based on account set up and customer information compared to information providedFiles documents for current workflow and to archive completed files.Responds to questions and assists less experienced team members.Reviews documents for accuracy; distributes to appropriate department.Communicates (verbally and in writing) with customers, branches, court officers, attorneys and government agenciesProcesses monetary transactions for legal attachments received from courts and government agenciesUniversity of MASS, Boston, MA March 2017 September 2017Executive AssistantProvided Executive support to the director of Biology and team.Maintain appropriate records and communicate with Human Resources and Grants Administrator each to provide all necessary information process appointments including proper department or grant accounts/speed types for funding, length of appointment, and benefits; monitor hours and approve timesheets; maintain recordkeeping to monitor paid hours.Managed the office calendar and Coordinate meetingBill customers for Cancer treatments on a monthly basicKeep up with budget for PIRun Reporting on a monthly basisMaintain Budget for purchasesHandle travel arrangements, expense reports, travel reimbursements for Director CPCT faculty and team.EXIT Real Estate Braintree March 2015 August 2015Office ManagerWork with Property Appraiser to set up her appointment to do claims for insurance companiesAnswer phones/ copy/ scan/ typeHand out checks for agentsMaxim Healthcare System, Needham, MA Seasonal position- September 2015 November 2016Administrative AssistantSupported the nursesDeal with confidential Information.Handle all registration.Collect money.Direct customer to the nurse availableEnd of date sheets processing.Ethos, Boston, MA October 2016 November 2016Receptionist-Administrative AssistantResponsible for administrative task for the manager of the department.Deal with confidential Information.Handle all incoming calls and forward to the right personHandle 300 calls p/dCoordinate conference roomsWay of Hope, Dorchester, MA- Mar 2009 Dec 2014Administrative CoordinatorHandled all administrative functions, including coordinating meetings, fundraising, attending seminars and conferences.Hired, trained and coached new hires.Monthly A/P, A/R, Bank Reconciliations.PowerPoint presentation, update website on a monthly basisSend 1099 to yearly for rent to landlordJPMorgan Chase, Boston, MA - May 2008 Feb 2009Legal AssistantProvided administrative support and served as contact person for the Director of Regulatory Affairs and staff of five.Scheduled travel arrangements, managed calendars, and tracked expense reports.Typed agreements and contracts for domestic as well foreign entities and maintained confidential records.Ordered office supplies and worked simultaneously on a variety of projects.Contract Consultant- Nov 2005 May 2007Administrative Assistant/Office Manager/Executive CoordinatorSuccessfully completed a variety of administrative contract assignments various companies.Liberty Mutual Insurance Co., Boston, MA Jun 1997 Oct 2005Senior Litigation Secretary Insurance ClaimsManaged communications and handled all administrative functions for two Attorneys and one Paralegal.Maintained a database of various types of legal suits and pleadings.Entered Attorneys and Paralegals timesheets on a weekly basis.Entered expense reports for paralegals and attorneys in IExpense systems.Made travel arrangements coordinated meetings and worked on multiple projects.Trained new employees on database system.EducationCambridge College, Cambridge, MA- Masters in Business Management (2006) |
