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Click here or scroll down to respond to this candidateCandidate's Name
PHONE NUMBER AVAILABLE * New York, N.Y. * EMAIL AVAILABLELINKEDIN LINK AVAILABLESynopsis of experience: cultivate strong work ethics / mentoring / coaching / leadership / foster quality communication / self-starter / delegating / investigation and resolution research / maintain high confidentiality and discretion / high quality client and customer service / organizational and time management skills / team oriented / event planning / skilled multitasker / office administration assisting upper levels of management including ad-hoc projects / and an ardent desire to learn.20+ years: full cycle accounts payable / accounts receivable / bookkeeping / reconciliations / journal entries / billing / invoicing / purchase orders / auditing / financial statements / T&E / P&L / GL / WIP / EVB / settling accounts / month end close / vendor, operations, project management.10+ years: management level position - supervisor / financial compliance / maintain office policies / organize office operations procedures / client facing / team management and leadership / year-end audit and tax preparation / company security gatekeeping.Software knowledge: Microsoft Office (Word, Excel, VLOOKUP, Pivot Tables) / SAP / DDS / AS400 / QuickBooks / TriNet / Expensify / Bill.com / Slack / Zoom / SMARTSHEET / Peoplesoft.Professional Experience:PUBLICIS GROUPE, New York, N.Y. 10014 (2/22 - Present) HybridPurchasing Analyst*Monitor A/P email box and SMARTSHEET- analyze digital and media data and generate purchase orders for multiple vendor invoice payments in SAP system.*Audit vendor invoices, receive authorizations through queries for payment.*Guide with coaching and mentoring fellow analysts and producers in field offices.*Review WIP and accruals reports and follow-up on in-dispute invoices to resolve.SAATCHI & SAATCHI, New York, N.Y. 10019 (7/19 - 3/21) HybridProduction Billing Specialist*Audited job requests; prepared production billing; developed job and estimate creation.*Prepared reports for client Toyota media (cable / digital / network / magazine-print): pre-bill, job summary, billing list, TMS, EVB (Estimate vs Billing) in SAP.*Ran draft bills: reviewed T&E expenses (travel and expense claim reports and receipts), attached EVPs (estimates), requested missing back-up, and submitted billing in SAP.BDSENTIAL, New York, N.Y. 10004 (1/19 - 5/19) - HybridExecutive Assistant and Financial Coordinator (start-up Tech.)*Accounting, Finance, Legal: maintain all account file maintenance; maintain all accounts payable, accounts receivable, invoicing, billing, expense reports, recording data entry, reporting, process data in Expensify and Bill.com; process W-9s and payroll through TriNet; assist Accountant with legal research for the company.*Office Administration: multiple calendar support, IT support, equipment, and software maintenance; vendor maintenance and file contracts; building security and access; order office lunches daily; greet and assist all visitors and office staff; schedule meetings, prepare conference rooms; company mail review and scan and storing all documents in the one drive cloud organized cloud files.*Human Resources: hiring process, employee on-boarding, company policy review, termination, and exiting process.*Tax Maintenance: assist Accountant with filing quarterly reports, annual reports, franchise tax, etc.THE NEIGHBORHOOD SCHOOL (P.S. 363), New York, N.Y. 10009 (9/14 - 6/18) - HybridV.P. Events and Fundraising: Operations Management*Assisted school treasurer with revenue and disbursement expenditures, prepared bank deposits (cash and checks) from events, fundraisers, donations into the bank, bookkeeping and record-keeping.*Prepared checks and obtained authorization signatures; distributed checks accordingly and recording daily transactions - checks and deposits to ledgers, reviewed P&L reports, and G&A budget expenses.*Settled accounts and reconciled entries, followed-up on invoices and reimbursements with the treasurer upon completion of services or purchases for events, tracking money.*Coordinated heavy calendar with administration and kept monthly changes and additions of events updated. Assisted office with administrative and ad-hoc projects, formatting, proofreading, emails, documents, and other materials with school office coordinator before distribution.*Spearheaded 10 committees scheduling and communications related to fundraising events and scheduled monthly meetings including informing 300+ families with need-to-know dates, events, fundraisers, and news.*Recruited and managed volunteers, organized multiple shifts, supplies, donations, and hands on project management from conception to completion.*Planned, organized, arranged, and promoted events and fundraising functions to draw outside publicity and donations for a non-profit organization.BANK STREET HEAD START, New York, N.Y. 10004 (9/12 - 7/13) - Hybrid.V.P. of the DAPC (Delegate Agency Parent Committee)*Ensured the required performance standards were followed as per DOE code.*Organized monthly events for families to experience their child's first moments in school.*Assisted in writing grants to fund-raise money for organization's required upkeep.PUBLICIS RE: SOURCES INC., New York, N.Y. 10016 (12/00 - 5/07) On-siteSupervisor Client Financial Controls Department*Supervised 12+ staff members coached and mentored, organized, and delegated assignments for cohesion of teamwork in the department.*Security manager and gatekeeper for employee profiles for business units in DDS.*Prepared financial statements and analysis; budgeting, forecasting; auditing; reconciling; and applying GAAP.*Coordinated and implemented policies and procedures for Sarbanes Oxley (SOX) Rules & Regulations which consisted of compliance with government requirements ensuring proper financial information is maintained.*Assisted Accountant and auditors with financial reports and other clerical duties required for month end-closing matched journal entries with bank transactions on the general ledger.*Educated, coached, and mentored staff with new policies and procedures regarding new system implementations, program functions, and researched and resolved a variety of routine internal and external inquiries.Financial Analyst and Security Administrator*Managed 7 divisions with 9 medias / client / product set-up: station, publication, market, and vendor invoice batches / reconciled S&E entries in AS400 and Prism.*Managed, maintained, and audited security access / gatekeeping in DDS for employees.*Researched and resolved inquiries concerning client financial services account discrepancies to resolution in a timely manner.J. WALTER THOMPSON WORLDWIDE, New York, N.Y. 10016 (7/97 - 12/00) On-siteCoordinator for Company American Express Account*Reviewed, processed, submitted, and reconciled billing statements for the American Express cardholders in with associates in Arizona office.*Audited, processed, and reconciled all T&E reports for five regional offices.*Distributed checks, matched processed work, and generated monthly reconciliation statements for each of the 8 business unit field offices.*Provided high level support to upper management and back-up support for A/P, A/R, and Payroll ADP Departments.Corporate Subscription Services Coordinator / Vendor Maintenance Administrator / Financial Analyst (Promoted)*Researched and audited orders and renewals for addresses, codes, and approvals.*Requested and approved orders, received confirmations, and recorded cancellations.*Audited and approved vendor forms and federal ID forms to be processed.*Maintained company employee subscriptions and renewals.*Assisted payroll with monitoring adjustments, journal entries, accounts payable, reconciliations, and wire transfers for direct deposit.*Responsibilities for the Chicago division mirrored the financial analyst role for the Detroit division.*Liaison for A/P Dept. regarding inquiries with the A/R and Payroll Departments.Financial Analyst Account Payable Department*Received, processed, posted, and reconciled vendor invoices for Detroit division.*Matched vendor invoices, canceled checks, voided checks attached all T&E reports with copies of checks.*Researched and resolved duplicate invoices and billing problems.*Issued and dispersed check requests for clients and handled stop payment checks.*Liaison for A/P Dept. regarding inquiries with the A/R and Payroll Departments.EDUCATION:Berkeley College, New York, New YorkBachelors Degree, B. A. & Management - Major in Management and FinanceSKILLPATH: SEMINAR, N.Y., N.Y.Certificate: Excel at Managing and Supervising EmployeesQuickBooks Certified Study Technical Institute of America, New York, New YorkQuickBooks Online for Accountants Certificate - 1.5 CPE creditsQuickBooks Online Core Recertification 2 CPE credits |
