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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Street Address
CONVERSE, TX Street Address
PHONE NUMBER AVAILABLEEMAIL AVAILABLEQUALIFICATIONSMicrosoft Office Suite, Maintenance Connection, PeopleSoft, SAP, Sage Accounting Software, One Write Plus Accounting Software, Numara Footprints, Numara Track it.; CAPPS Reporting System; Microsoft Dynamics/NAV Accounting Software; iCIMS, Various Telephone and Calendaring systems; Internal Auditor; Audio/Visual Conferencing; Certified Travel AmbassadorEDUCATIONCambuslang College, Scotland, UK. Utilities of Computers, Associate DegreeCapital City Trade & Technical School, Austin, Texas. Travel Agent CertificationAustin Community College, Classes to gain Associate DegreePROFESSIONAL EXPERIENCEUNIVERSITY OF TEXAS HEALTH SCIENCE CENTER, CELL SYSTEMS & ANATOMYAdministrative Assistant (Temporary Position) June 2023 PresentProvides general administrative support including key/access requests, deposits and facilities management requestsPreparation of regularly scheduled reports and processing Visa requests along with appropriate documents needed for onboarding and/or renewing a VisaAlerting faculty/staff of deadlines for expirations of visas and follow through with appropriate recommendationsAlerting proper staff of office supplies needing to be replenishedSubmits payment requests to vendorsPerforms all other duties as assignedAMERIPRISE FINANCIAL INSTITUTIONS GROUP September 2022 December 2022Financial Reporting Professional (Temporary Position)Preparing and delivering Daily Onboarding Reports on New Accounts for Clients obtained by AdvisorsPreparing and delivering Weekly Reports on New Accounts for Clients obtained by AdvisorsReceiving copies of documents to be placed in correct folders of client accountsObtaining signatures to clients banking documents for their accounts and placing in correct foldersMailing client documents and ensuring receipt by Certified Mail, Return Receipt RequestedSOUTHWESTERN MOTOR TRANSPORT LINES (Temporary Position) March 2022 August 2022Administrative Assistant (Temporary Position)Scheduling Appointments for CFO internally and externallyIndexing thru Excel worksheets that a listing of all company boxes and materials with descriptions kept in company vaultCreating files and filing system to be kept in safekeepingCreating deposit tickets for three separate owner/company accountsPaying invoices from three separate owner/company accountsReconciling three separate owner/company accountsCreating letters, memos, emails for CFOCreating task lists for two Break Rooms being remodeled and ensuring all is completeAnswering phone calls and meeting guests; relaying messages to CFO when neededCITY OF SAN ANTONIOAdministrative Assistant (Temporary Position) January 2022 March 2022Answering calls for department regarding and obtaining Open Records RequestsSetting Appointments for Open Government Division with City Departments to present the type of records that are producedResearching ORRs for customersReturning customer calls with information requestedAttaching Open Records to ORRs and closing ORRInvestigating why ORR cannot be sent and placing in appropriate fileCITY OF SAN ANTONIO (NHSD)Administrative Assistant (Temporary Position) August 2021 January 2022Grant FundedApproving Invoices processed by Fiscal ProcessorsSending back Invoices to be revised with corrections before approvalValidation of VendorsRejection of New Vendors after comparison and additional informationFrom SAPProcessing Pledge forms through SAP to pay Rent, Mortgage, CPS, SAWS andInternet bills for clients who are having issues paying due to Covid19.Ensuring that the proper bills are attached to each clients SAP form submitted to be paid.BEST MANUFACTURINGAccounting Clerk (Temporary Position) August 2020 November 2020Accounts PayableCheck RunCash Receipts JournalWeekly Payroll Entry ReportsInvoicingPI INDUSTRIALAdministrative Assistant (Temporary Position) March 2020 May 2020Receptionist front desk. Unlocking/relocking front door for visitors expected due to Covid19.Changing of backup tape each morning in server roomCoronavirus Checklist updated daily and distributed to Plant ManagerPurchase Order creations daily in SAP. Receiving in SAPAnswering Client questions regarding when invoices have been paid and/or receivedBilling daily in HRMS, a step by step processEnsuring invoices and Billing Log match with BOLsClosing out Billing each day with a clean slateScanning invoices to corporate office for payment.Scanning our invoices that are billed daily to customers file onlineWorking with IT to assist in getting computer settings correctINSURANCE BROKERAGE, LIFE AND ANNUITIESOffice Professional (Temporary Position) August 2019-January 2020Scheduling AppointmentsAssistance during Appointments with ClientsConnecting Client with Home Office after giving pertinent information to verify the Client account(s)Follow-up procedure with any Client that has questions and/or needing assistanceELSSite Administrator March 2019-August 2019Approving Weekly Timesheets using KronosOnboarding process for new EmployeesCreation and maintenance of Employee filesCreation and maintenance of Vendor filesAdministering Phone Screens and Interviewing Candidates for open positionsPreparing On-boarding procedures for new hired employees and ensuring the results are recordedBilling the Account in which we work with monthlyCreating Purchase Orders for purchases made in Maintenance Connection; receiving in Maintenance ConnectionPreparing invoice batches for weekly processing through Accounts PayableMaintaining calendaring system through OutlookCITY OF SAN ANTONIOAdministrative Assistant (Temporary Position) July 2018 January 2019Supporting the Director of office and AssociatesMaintaining Calendar system through OutlookOrdering of supplies using SAePTravel, Conference and Meeting arrangements using SAPVINTAGE AIR, INCStaff Accountant October 2014-March 2018Accounts Payable and Accounts ReceivablePayment Application using Microsoft DynamicsPrinting from email Invoices and receiving by USPS invoices to be enteredEntering all Invoices into Microsoft Dynamics accurately for payments to be madeCheck Runs using Microsoft DynamicsDaily Invoicing of customers and dealers using Microsoft DynamicsInternal AuditorVINTAGE AIR, INCAdministrative Assistant August 2012-October 2014Greeted CustomersAssisted in Customer Orders and Details in each order issuedReceptionistFilingScheduling of follow-up with customersPromoted to Staff Accountant October 2014NATURAL GAS CO August 2008 Sept 2011Administrative Assistant - IT DepartmentDirectly supported the Chief Information Officer who was also Director and Vice President of companyAdministrative support for the IT Department in San Antonio, Houston and Dallas offices.Reconciliation of Purchase Cards for all IT EmployeesUsing SAP, coding and entering of invoices and delivering to Accounting Department in a timely mannerExpense Reports using Microsoft ExcelTravel arrangements, setting of appointments using OutlookWEST CORPORATIONCall Center Representative -San Antonio, TX August 2005 August 2007Podium Position (COSS) San Antonio, TX August 2007 August 2008Worked in office on site to secure telephone messages from employees and prepare daily reportsDirect support of Human Resources Department in hiring processesVerified details of pre-employment resumesVerified Purchase Orders with Invoices and received approval to be submitted to A/PSW ENGINEERING August 2001- September 2004Office Manager/Administrative Assistant, Tempe, AZGreeted customers and assigned Electrical Designers to incoming jobsVerified invoices with ownerCoded invoices and submitted to A/P weeklyClosed finished jobs and billed customersMOTOROLAAdministrative Assistant (temporary), Tempe, AZ July 1998- August 2001Administrative duties for the IT DepartmentCompiled data for daily, weekly and monthly reportsArrangement of meetings and appointments for IT DepartmentAnswered phone calls and emails in a timely mannerTETRA PAK, UNITED KINGDOMAdministrative Assistant, Scotland, UK 1994 September July 1998Maintained calendaring system for office staffDirectly supported Director of office in Scotland, UK from Tetra Pak, SwedenPlanned activities including office outings taking clients to the Dairies in Scotland, UKPlanned Holiday and Tetra Pak activities for staffTraveled and submitted invoices to Tetra Pak, London monthly for paymentHAIRMYERS HOSPITAL, EAST KILBRIDE, SCOTLAND, UK 1992 August 1994 SeptemberAdministrative Assistant, Biochemistry Lab, Scotland, UKBooked all patient Biochemistry laboratory work to be done into computer Entered patient results in a timely mannerAssisted in helping the Laboratory receive accreditation in 1993-1994Assisted Hematology. Microbiology and Pathology Laboratory in filing of patient resultsTyped correspondence needed for Head Biochemist and submitted where neededWorked for one month in Orthopedics matching patient lab work with x-rays for surgeon(s) |
