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Click here or scroll down to respond to this candidateCandidate's Name
Charlotte, NC Street Address PHONE NUMBER AVAILABLEEMAIL AVAILABLE LINKEDIN LINK AVAILABLE EXECUTIVE ASSISTANTMotivated executive assistant with management experience. Loyal, reliable, and organized with proven ability to implement new procedures. Known for taking ownership of diverse projects spanning from HR to Marketing with over fifteen years of dedication. Procore and OSHA Certified Adobe Photoshop, Design Salesforce/Cosential Google (Cloud, Email, full platform) Social Media: Facebook, Instagram, Twitter, Photography Calendar and Expense Management Event Planning/Travel Arrangement SAP Concur Microsoft Suite: Excel, PowerPoint, Word, Outlook, Teams QuickBooks/Bookkeeping Project Management and DevelopmentPROFESSIONAL EXPERIENCEBlue Martini Photography Hebron, KY 2009 Present Owner QuickBooks and Excel bookkeeping for sales, clients, and taxes Responsible for the management of professional wedding photography studios in Toledo and Cincinnati Manage staff of 7 employees, averaging 30-40 weddings and 60 photography shoots annually Create and execute contracts, maintain a social media presence, HR, AP/AR, and continuing education Assist bridal clients with wedding day coordination, time management, logistics coordination, and budget planning, includes a value-added session consultation Recognized by over 25 wedding blogs and magazines Schaefer Systems Charlotte, NC October 2021 May 2022 Executive Assistant to the VP of Sales and Engineering Prioritized agendas and calendars for multiple sales representatives, global, and management leadership teams. Processed and organized weekly, monthly connections and, financial SalesForce Bookkeeping reports. Scheduled and managed domestic and complex international travel for leadership team along with potential candidates for interviews. Team player with a can-do attitude, always stepping in to help all departments from covering the reception area, scheduling on additional calendars, to greeting clients for multiple areas. Continued communication while collaborating with colleagues from Europe and our North American team. Reconciled expenses and entry for executive business travel. Worked to identify efficient business process improvements and established standard work to improve productivity. Set up and planned monthly two-day Sales and Engineering meetings within budget. Including meal catering, organizing dinner reservations, and putting slides / reports together for the C- level team who were presenting.Poettker Construction Charlotte, NC January 2021- August 2021 Office Administrator and Office ManagerProcessed and organized monthly connections, seminars, trade shows, and conferences. Created agendas for team members meetings and kept time and notes. Scheduled and managed domestic and international travel for colleagues, owners, Partners, and visitors. Team player, always stepping in to help all departments from covering the reception area, scheduling on additional calendars, to greeting clients for multiple areas. Planned, set up, organized all aspects of domestic trade show booth requirements and visits. Connected our new Charlotte office with the corporate office in Breese, IL by continued communication, team building, and creating initiatives. Worked independently while being a proactive problem solver. Parker Poe Adams and Bernstein Charlotte, NC October 2019 September 2020 Law Administrative AssistantPrioritized agendas and calendars for multiple executives, partners, attorneys, and management teams. Processed monthly billing. Created agendas for Board and Executive members meetings and kept time and notes. Scheduled and managed domestic and international travel for colleagues, owners, Partners, and visitors. Team player, always stepping in to help all departments from covering the reception area, scheduling on additional calendars to greeting clients for multiple areas. Utilizing professional photography skills for team building outings and conferences. Lay off due to the Covid pandemic.Unique Loom/Rugs.com Fort Mill, SC February 2019 - July 2019 Executive Assistant Prioritized agendas and calendars for multiple executives, owners, and management teams. Processed monthly sales reports from various accounts, managed budgets for individual departments. Scheduled and managed domestic and international travel for colleagues, owners, and visitors. Office Management Organized and managed orders and rug collections coming in for the photography department. Facilitated with the owner and art director for new designs for the upcoming season. Liaison between management and office / warehouse staff/ answered emails and calls on behalf of the owner.Director of First Impressions, Modern Office Methods Cincinnati, OH July 2008 July 2018 Executive Assistance Support Support executive agendas for eight VPs and HR department. Coordinate communication and channels, plan logistical items and prioritize tasks around them for over 50 corporate employees, schedule meetings, wrote up memos, spreadsheet collaboration, to travel arrangements. Notified meeting changes, traffic updates, technician, client, or trainer problems and handle them accordingly.Human Resources Organize and maintain HR interview paperwork and scoring. Adhered to a strict level of confidentiality and sensitive employee information. Interviewed and screened candidates Office Management and Maintenance. Maintained front desk at all times: answering incoming calls and greeting clients. Manage office schedules/calendar requests/meetings/training and sales demonstrations. Multitasked a 50+ person switchboard phone system along with completing daily tasks. Coordinate and present monthly and quarterly employee recognition to the entire team including requesting submissions, composing a budget for food and winner gifts, assembling the nominations and voting, creating plaques and congratulation gift bags. Manage all incoming and outgoing mail. Process checks for the accounts receivable team. Monitored and maintained general office supplies and catering orders. EDUCATIONBachelor of Fine Arts (BFA) University of Toledo Toledo, OH |
