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Click here or scroll down to respond to this candidate8101 Lynway Trail, Olmsted Falls, Ohio 44138 PHONE NUMBER AVAILABLE EMAIL AVAILABLECandidate's Name
Qualifications SummaryAccomplished administrative assistant offering experience reporting to a CEO and other top executivesProfessional dedicated to making the lives of busy executives easier by managing and maintaining busy calendars and handling daily office tasks simultaneouslyExperienced in small business bookkeeping, AP, AR and payrollGreat communication and team building skillsProfessional ExperienceAugust 2022- Current Tidewater/Therm-All Westlake, Ohio Contractor-Accounting SupportMatching up the Bills of Lading to the customer invoice it pertains too. I accurately check to make sure the BOLs tie out to the customers order number and/or invoiceResearch Issues with Bills of Lading and get the sales people involved when I have questions.Gather credit card information for clients who pay on a COD basis before the order is shipped. Enter credit card information into Authorized.netAnswer a multi-phone line system, directing calls to the appropriate person.Prepare COI requests for customers who need an updated copyFile tax certs, paid Accounts Payable invoices, completed BOLs and Accounts Receivable invoices, keeping the files organized for easy accessAccounting assistant to the Accounting Manager and the Director of Finance with special projects, research and misc. tasksDecember 2018- November 2022 Ohio Geese Control, LLC Rocky River, Ohio Accounting Specialist/Administrator SupportBilling for all clients on a monthly basis. Consistent follow-up on outstanding invoices not paid timely by certain clients. Preparing and printing the AR report on a weekly basisEntering certain client invoices in their accounting software making sure it matches up with the PO.Responsible for updating client contact lists and keeping client information up to date. Set up new clients in the system.Recorded checks received and created the deposit weekly making sure the check matched invoice amountContacted clients with invoice discrepancies with payment, any billing issuesGathered receipts from employees who had access to the company credit card. Entered the credit card statement into the system by employee and reconciled it with the monthly statementAssisted the human resource department with new hire package preparation and payroll setupExecutive assistant to the Owners and Controller with special projects or researchAssisted the marketing department with mailings as neededAdministrative duties included general filing of paid invoices, updated client notes or contract files and organized receipts for the company credit card by the month March 2015- December 2016 Ecoverse industries Cleveland, Ohio Staff Accountant/AdministratorReceptionist and first point of contact for visiting customers and internal employees always maintaining a good presentation of the officeResponsible for updating employee contact lists, distributor maps, and client informationManaged the entire accounting functions for two of our smaller businesses including month-end bank reconciliations, AP, AR and payroll processingServed as accounts receivable clerk, primarily billing our customers, collecting past due balances, and processing our daily deposit onlineResponsible for accounts payable functions including entering invoices and cutting checks to our vendorsAssisted the human resource department with new hire package preparation and payroll setupExecutive assistant to the CEO and CFO with special projectsAssisted marketing department with monthly mailings and sending materials to new customers March 2012-Jan. 2014 The Adcom Group, Inc. Cleveland, Ohio Executive Assistant/Operations AssociateProvided business, research and administrative support to the CEOMaintained the CEOs calendar by planning/scheduling meetings, conference calls and travel plansAssisted the human resource team by completing special projects pertaining to new hiresArranged catering needs for client lunches, dinners and special events, as well as company functionsCovered for the main receptionist answering a multi-line phone May 2001-Nov. 2003 Optiem, LLC. Cleveland, OhioStaff Accountant/Project CoordinatorCompleted client billing and assisted with accounts payable and accounts receivableAssisted the human resource team with special projects, new hires and terminationsSupported account executives with client projects in a project coordinator role Jan.1999-March 2001 Vantage One Communication, Inc./FutureNext Cleveland, Ohio Staff Accountant/Project CoordinatorPrimarily handled all client billingAssisted the accounting manager and CFO with accounts payable, accounts receivable and bank depositsServed as the liaison between account executives and clients for day to day management of project flowFacilitated design and technology coordination to ensure timelines were being metCreated flow charts, status reports and ensured quality assurance and testing were complete before project launch EducationBachelor of Arts and Sciences, 1995 Bowling Green State UniversityGraduated with honors Cum LaudeMember of the Zeta Kappa Chapter of Kappa Kappa Kamma SkillsQuickbooksSage Accounting SoftwareSolomon SoftwareTime-Slips SoftwareGreat Plains, Dynamics SystemADP PayrollPaychexMicrosoft Office (Word and Excel) |
