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PHONE NUMBER AVAILABLE EMAIL AVAILABLESENIOR EXECUTIVE ASSISTANT/OFFICE/OPERATIONS MANAGERAppointment Scheduling ~ Travel Arrangements ~ Meeting Coordination ~ Extensive Document Creation ~ Travel & Expense Reports ~ High Volume Phone Calls ~ Special Projects ~Extensive Knowledge in MS OfficeDependable professional with over 20 of experience in providing effective and comprehensive support to C level executives, as well as manage administrative staff. Possess the highest degree of integrity, supported by a flawless record of maintaining confidentiality. Adaptable to changing situations, flexible about working overtime, running personal errands for executives, as well as willing to travel.EDUCATIONCedar Valley College Studies focused in Business AdministrationHill College (went on Scholarship) Studies focused in Business AdministrationPROFESSIONAL EXPERIENCEIndependent Contractor 6/02 CurrentCT Holdings Venture Capital Company, Supported CEO - Dallas, TXUSCR, Roofing/Construction Company, Supported Owner. CEO and CFO Dallas, Houston, Austin and Rule, TXEagle Tile Remodeling, Reconstruction, Landscape Design, Interior Design Supported and actually did installation for the Owner Dallas, TexasSenior Executive Assistant/Office Manager/Project ManagerAssist companies by managing important projects. Reporting to senior management on day to day activities.Handle sales and marketing for new and existing companies (corporate and independently owned).Responsible for a due diligence project including research for an asset acquisition.Collected and scanned documents related to acquisitions thereby creating electronic storage for immediate access and retrieval. Created document retrieval library to facilitate location of electronic documents.Handle human resource management for a start-up company.Responsible for setting up new location of start-up company ensuring timely delivery of equipment of the new location.As Office Manager and Project Manager for the construction company, supervised and coordinated activities of construction trades. Examined and inspected work progress, equipment and construction sites to verify safety and ensure that specifications were met. Estimated material and worker requirements to complete job.Examined claim forms and other records to determine insurance coverage.Executed daily operations of cash flow of the company, due dates of each project, handled all collections from the homeowners as well as the insurance companies and banks. Secured and kept track of obtaining building permits, and inspections to ensure all county guidelines were met and were properly maintained based on completion date of each project. Examined titles for each property to determine legality and acted as company agent in transactions with property owners, insurance agencies and the banks.Newmark Knight Frank - Dallas, TX 6/06 05/07Supported Executive Managing Partner (Dallas Office CEO), and Five other BrokersOperations Manager/Executive AssistantSelf-motivated, deadline oriented, well organized; with ability to work in a team environment as well as independent contributor. Easily multi-tasked and prioritized to meet critical deadlines.Efficiently functioned as an Operations Manager/Office Manager, as well as assisting with the accuracy of billing and commissions statements.Handled Broker/client travel, meeting/building tours for clients, handled budget/expenses and expense reports as it related to travel and building tours.Prepared budgets and budget forecasting for the Dallas office. Flexibly focused on client/broker issues; effectively handled any needs or issues that arose.Supported the Executive Managing Partner (CEO Dallas Office) for travel arrangements; scheduling appointments/maintaining calendars (both professional and personal managed housekeeping staff CEO had Four Children.Also assisted CEO with a personal and very successful start-up internet venture where she was CO-CEO with her partner.Egon Zehnder International Dallas, TX 8/04 11/05Supported Executive Managing Partner (Dallas Office CEO)Executive Assistant/Research Assistant/Database Manager for Managing PartnerManaged and maintained client and candidate proprietary contact database ensuring confidential, accurate data entry and effective data mining by creating reports relevant to the position at hand.Responsible for creating policies, procedures, training of the US associates for an outsourcing project of confidential reports to be produced in India.Handled the demanding role of logistics coordinator with relationship to C level candidates and consultant travel, meeting/interviewing with client and handling budget/expenses.Handled extensive changes of executive search, focusing on C level client/candidates concerns; effectively responded to their needs and issues. Monitored client/candidate feedback while displaying a positive and enthusiastic image to others at all times.Supported the Executive Managing Partner (Dallas CEO) for travel arrangements; scheduling appointments/maintaining calendars (both professional and personal), prepared candidate materials and correspondence; prepared client materials and correspondence; interacted with clients and candidates on a daily basis.Provided backup support to Office Manager in her absence, when necessary.Marilyn Augur Enterprises. Dallas, TX 3/04 8/04Marilyn Augur Family FoundationSupported Owner/CEOPersonal Assistant to Dallas Millionaire (Contractor as she was considering retiring)Effectively functioned as office and life manager, responsibilities included planning all traveling events for Ms. Augur and her family.Responsible for relationship maintenance with the Enterprise Company and the water company owned by Ms. Augur.Ran errands for her and her family.Assisted with the planning of all personal and charitable parties to be held.Moved the entire office into a new space, phones, IT, etc. Managed the contractors building out the space to ensure accuracy of design.Coordinated and directed office services, such as records and budget preparation, personnel and managed housekeeping/grounds staff for all five of her homes.DAntoni Partners, Inc. Irving, TX 10/02 1/04Supported Founder/Owner/CEO of this start-up C Level Executive Search Firm, which is still gong strong today.Executive Assistant/Office ManagerExhibited an excellent working knowledge of the executive search business. Built outstanding relationships with client base as well as the candidates.Effectively functioned as office manager, research analyst, accounts payable/receivable, payroll clerk, collections, and logistics coordinator.Worked effectively as a member of the executive team to develop and maintain inter-and-intra-business work relationships with the goal of enhancing the level of cooperation that works to ensure to the achievement of joint objectives.Responsible for the coordination of all logistics with relationship to all C level candidate travel, meeting/interviewing with client and handling budget/expenses.Demonstrated appropriate concerns for budgetary constraints, found areas to reduce costs.Assisted with the reduction of the length of time required to complete searches.Coordinated and scheduled appointments and interviews, conference calls, as well as, extensive travel.Assisted with finding new office space, and getting the company moved (phone system, furniture and IT, etc.).Ernst & Young Dallas, TX 7/00 2/02Creative Services Coordinator/Database Manager and Graphic DesignerProcessed customer requests through the CSG tracking database and delegated daily work assignments to the Creative Services staff.Created timelines and cost estimates in tracking database for non-complex work requestResponsible for archived paperless data managementTasks required decisions that involved project resource planning; problem solving; co-establishment of processes and procedures, implementation of programs; understood staff capabilities and training needs and then trained new hires on hardware, software, and file format etc. as well as variable training of new and temporary employees.Maintained awareness of "state-of-the-art" developments with respect to techniques and equipment (hardware and software) and recommended new equipment purchases.Processed customer requests and interacted with customers to clarify work requests, responsibilities also included the generation of cost estimates and timelines for projectsPricewaterhouseCoopers - Dallas, TX 9/94 7/00Supported Executive Managing Partner of Consulting Practice (Dallas Office CEO)Executive Assistant/Graphic Designer PricewaterhouseCoopers Consulting:Performed administrative duties, graphics design, and support for two Partners, three Directors, and five Managers.Produced proposals for new prospects/new assignments with existing/new clients, much of which was sensitive and confidential.Prepared time and expense reports for Partners and Managers monitoring them against the budget to ensure adherence, and entry into proprietary accounting software.Coordinated and scheduled appointments, conference calls, and extensive domestic and international travel.Tracked and recorded continuing education units in database for all professional staff. Handled the training schedule for CEU as well.The Adolphus Hotel - Dallas, TX 1/93 - 9/94Office Manager/Lead Administrative Assistant SalesOffice Manager to the sales department and Sales/Executive Assistant to General Manager, Director of Marketing, Director of Sales, and two Sales Managers.Supervised five sales secretaries. Responsibilities included interviewing, hiring, and performance appraisals in their productivity by promoting team work as well as set up and oversaw administrative policies and procedures. Trained and managed clerical staff and achieved significant improvementVoluntary Hospitals of America, Inc. (VHA) Irving, TX 9/89-1/93Secretary/In-house Meeting Planner:Secretary to the Director.Ran nation-wide relocation program. This included extensive phone contact with VHA employees as well as all board of directors, hospital CEOs, employees and relocation companies.Responsible for database maintenance and the preparation and production of all reports for relocation program.Responsible for company wide in-house meeting planning, which included budget preparation and adherence as well as coordinating catering and conference room reservationsAssisted with the VHA Annual Conference and Tradeshow. This meeting included multiple disciplines within the member hospitals especially hospital CEOs (which I was solely responsible for their every need for the meeting or outside dinners etc.), VHA employees, and tradeshow attendees. Assisted with booth assignments, and set-up. Responsible for pre-registration. On-site registration and check-in with welcome/information packets. |
