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Candidate's Name
Street Address  Cambridge DriveButler, NJ Street Address
Cell Phone: PHONE NUMBER AVAILABLEEMAIL AVAILABLEProfileHighly motivated and organized Executive Support Professional with solid and progressive expertise working in a challenging, fast-paced environment who consistently attains and surpasses goals and objectives.Executive Support: Track record of successfully satisfying diverse needs of executives at all levels in multiple departments, including vendor management. Deliver key support to executive management to drive optimal levels of organization and efficiency.Communication/Interpersonal: Dedicated and hardworking team player who works well with internal and external customers throughout all levels. Articulate and polished written and spoken communications skills. Personable self-motivated team player willingly takes initiative and is eager to contribute.Strengths/Accomplishments: Strong work ethic with positive and flexible approach to accepting challenges, duties and new assignments. Quick learner capable of learning and utilizing new technologies. Proficient in Microsoft Office, Outlook, SAP & Concur.12/2022  Present  Receptionist  Route 23 AutoMall, Butler, NJAnswer, screen and forward incoming phone calls. Process sales receipts using Reynolds and Reynolds software. Provide administrative support as needed.8/2013  1/2022 - Executive Assistant/Office Manager - Vertellus Specialties Inc, Parsippany, NJWork within a fast-paced environment providing administrative support to all levels of management to include President, CEO, CFOTravel arrangements - domestic and internationalCalendar maintenanceMeeting and conference coordinationGenerate purchase requisitions in SAPProcess invoices for payment in SAPUpdate pricing in SAPProcessing of expense reportsDepartment billing, charge backs and adjustmentsCompose correspondence & PowerPoint presentations to be distributed to all levels of managementGenerate reports extracting information from company portal to track Sales Leads, Opportunities and ActivitiesGeneral office management5/2009  3/2013 NY Metro Retail Division Administrator  T-Mobile, Parsippany, NJWork within a fast-paced environment providing administrative support to Division Director of New York Metro Retail to include:Department calendar maintenanceMeeting coordination for all levels of managementConference call coordinationProcessing of expense reports and invoicesDepartment billing, charge backs and adjustmentsCompose correspondence & PowerPoint presentations to be distributed to all levels of managementScreening of phone calls & e-mailGenerate reports extracting information from company reporting portal to track sales & trainingCollection of time sensitive & confidential information to be presented to all levels of managementCoordinate sales contestsEvent PlanningGeneral office managementVendor training & event support  handset distribution/tracking (Samsung, LG, BlackBerry, Nokia)File maintenanceCreate binders for training and succession planningProvide coverage in the absence of other administrative assistants, upon request12/2005  11/2008 - Executive Assistant  AIG Operations & Systems, New York, NYWorked within a fast-paced environment providing executive support to Director of Communications & Vice President of Strategy & Finance with little supervision requiring self-motivation and independent judgment skills to include:Facilities planning and set up to include office equipment procurementMaintain consultant records (time, rates, contracts and compensation)Process expense reports and invoices/attendance reporting and trackingResponsible for department billing, charge backs and adjustmentsGeneral office management/filing/follow upNew hire set upAggressive calendar maintenanceMeeting coordinationTravel arrangements for all levels of managementEvent planningCompose correspondence to be distributed to all levels of managementCreate PowerPoint presentations7/1999  12/2005 - Executive Assistant  Hoffmann-LaRoche, Nutley, NJProvided administrative support to Vice President, Business Process Excellence & Pharma Global Systems Information Management Region Head to include:Supervision of Business Support Specialist and Administrative AssistantBudget reconciliation & analysis reporting using SAPConsultant contract generation & maintenance (time, rates, and compensation)Employee compensation & rewards administratorGenerated staffing requisitions using PeopleclickCalendar/meeting coordination/travel arrangementsGlobal event planningDeveloped & maintained department websiteGeneral office managementLead administrator for multiple departmentsCreate & edit PowerPoint presentations for global meetings