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Click here or scroll down to respond to this candidateCandidate's Name
Aubrey, Texas Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLELinkedIn: LINKEDIN LINK AVAILABLEProfessional SummaryHighly motivated administrative professional providing executive-level support. Self-starter with exceptional interpersonal and organizational abilities, with a proven history of managing multiple projects while supporting daily office operations. Expertise in calendar management, meeting coordination, expense reporting, travel arrangements, and budget administration. Exceptional at cultivating relationships with internal business partners, external vendors, and supporting executives. Efficient, conscientious professional with diverse experience in office administration, project management, event planning, customer service, operations, Board preparation, agenda, and minute preparation.Sr. Administrative Assistant, 09/22- CurrentDELOITTEProvided administrative support services for two Partners, from various functions of Deloitte. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and ability to understand and adapt to the clients business needs. An advanced proficiency level of administrative skills including communication and computing is required in this position. Provide administrative support for internal clients (such as partners and managing directors of the firm). Coordinate meetings and conferences and attend department meetings and prepare minutes as directed. Arrange essential mail, both paper and electronic, to help expedite client actions and achieve deadlines. Prepare professional business communication documents including memos, letters, invoices, and emails with some direction from the customer. Arrange international and domestic travel under guidance from the client in accordance with firm policy. Coordinate and organize logistics for external functions including meetings, conferences, entertainment, receptions, and dinner arrangements with minimal direction from the client. Develop and maintain efficient filing system for the management of customer needs and requirements, including classified and confidential files.Executive Assistant, 03/2022-06/2022PARKLAND COMMUNITY HEALTH PLAN Provide administrative support to the Chief Compliance Officer and the Chief Operating Officer Managed a broad variety of administrative tasks for the Executives including handling multiple extremely active calendars and emails; processing expense reports and credit card statement reconciliations; preparing sensitive or confidential correspondence, arranging detailed travel plans and itineraries, and compiling documents for travel-related meetings, both domestic and international. Exercised good judgment and discretion in a variety of situations including activities and confidential matters; possessing strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities. Provided guidance to build relationships crucial to the success of the organization and managed a variety of special projects, organize offsite meetings and special events. Senior Administrative Assistant, 04/2021-2/2022SOUTHWESTERN HEALTH RESOURCES Provide administrative support to Chief Risk & Compliance Officer and two Senior Directors Managed a broad variety of administrative tasks for the Executive and Directors including handling multiple extremely active calendars and emails; processing expense reports and credit card statement reconciliations; preparing sensitive or confidential correspondence, arranging detailed travel plans and itineraries, and compiling documents for travel-related meetings, both domestic and international Exercised good judgment and discretion in a variety of situations including activities and confidential matters; possessing strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities Provided guidance to build relationships crucial to the success of the organization and managed a variety of special projects, organize offsite meetings and special events Monthly education via MyTalent company learning website for educational requirements to meet quarterly learning goalsExecutive Assistant, Corporate Services, 04/2011-01/2021 CHILDRENS HEALTH SYSTEM OF TEXAS Provide administrative support to Senior Vice President of Accreditation and Regulatory Readiness, Chief Compliance Officer, President of Network Development, Vice President of Ambulatory Services, and the Senior Director of Population Health Managed a broad variety of administrative tasks for the executives including handling multiple extremely active calendars of appointments and emails; processing expense reports and credit card statement reconciliations; preparing correspondence that is sensitive or confidential, arranging detailed travel plans and itineraries, and compiling documents for travel-related meeting both domestic and international Exercised good judgment and discretion in a variety of situations including activities and confidential matters; possessing strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities Provided guidance to build relationships crucial to the success of the organization and managed a variety of special projects, organize offsite meetings and special events Accurate Kronos Timekeeper for administrative staff Administrative Assistant III, Cardiac Rhythm Disease Management, 09/2009-04/2011 MEDTRONIC, INC.Managed North Texas CRDM District for District Manager, District Service Manager, Technical Field Engineer and 17 field employees.Compiled Quarterly PO Pending and Warranty reports for quarter end completion.Coordinated Brady Implant Education Program from registration to program completion.Implemented WAVS Scheduling system for field employees.Completed FDA Field Actions in a timely manner.Designed a Web-based company profile.Scheduled customer travel for various events through IFO-Siebel.Collaborated with employees and managers to coordinate Vacation and On-Call schedules for North Texas District.Answered district calls, determined urgency of call, and forwarded call to proper employee or department within organization.Executive Assistant, Hospital Management and Construction, 03/2007-09/2009 ROCKWALL HOSPITALS, INC.Provided administrative support to CEO, COO, and Executive Development TeamActed as liaison to doctors and medical offices in critical matters for Executive staffInteracted with people of all levels, both internally and externally.Prepared, updated, and maintained all hospital policy and procedures.Managed monthly calendars for CEO & COO.Arranged travel, organized meetings, and prepared/audited expense reports.Planned events for Corporate Board and Hospital Construction meetings.Recorded, prepared, and distributed Meeting Minutes for all Hospital Construction and Company Board meetingsAnswered calls, relayed messages, transferred calls and helped callers on a multi-line telephone system. Executive Assistant/ Medical Staff Coordinator, Fundamental Healthcare, 11/2003-3/2007 TEXAS SPECIALTY HOSPITAL AT DALLASFully supported Chief Executive Officer & Various Directors of Hospital.Provided administrative support to Administration, Business Office, Clinical Marketing, and Social Work departments.Maintained medical staff and allied health professionals hard copy and electronic files for appointment, reappointment, current licensures, certification, and liability insurance verification.Distributed materials to medical staff and allied health professionals and assured completion of the appointment and reappointment processes.Responded to requests from other facilities for references for medical staff.Acted as liaison to doctors, patients, and family members in critical matters for administrative staff.Interfaced with people of all levels both internally and externally.Prepared, updated, and maintained all hospital policies and procedures.Prepared monthly hospital calendar.Created, formatted, designed, and distributed monthly physician and monthly employee newsletters.Arranged travel, organized meetings, and prepared/audited expense reports.Planned events for Governing Board and Medical Staff meetings, coordinate Governing Board, Medical Staff, Medical Executive, Organizational Improvement Committee, Patient Rights, Ethics Committee and Leadership meetings.Recorded, prepared, and distributed Meeting Minutes for all Hospital Committees and meetings listed above. EDUCATION AND TRAININGWestern Governors University, currently pursuing Bachelor of Business Management Collin College, Plano, Texas, Associates of Business Management Executive Secretarial School of Business, Dallas, Texas, Executive Assisting Program |
