| Candidate Information | | Title | Administrative Assistant Data Entry | | Target Location | US-IL-Chicago |
| | 20,000+ Fresh Resumes Monthly | |
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Click here or scroll down to respond to this candidateSUMMARYI have 10+ years of administrative experience. I possess strong communication, time management and organizational skills. I am a team player who excels in fast paced and challenging environments.EXPERIENCEHoneywell 2022-2022Project Management Specialist/Purchase Order AdministratorEnter Project orders into SAPCreate files for orders on shared drive and file foldersEnter projects on spreadsheet and track themoProject #oCustomer NameoCustomer RegionoProject NameoSales OrderoPO#oOrder Recvd.oOrder BookedoOrder Due DateoTotal PO ValueoWhen it was invoicedoHow much was invoicedoInvoice numberoProject manageroEntered the name of who entered the projectReceive invoices to process the Goods ReceiptInvoice sales orders and close projectsRun billing reports - weeklyRun forecasting reports - monthlyFix any discrepancies on any payments made on any PosProject Management on small projectsShipped packages outCreated packing slipsCertificates of LiabilityBank verificationsCredit memos and debit memosThird party requisitionsASM 2021-2022Sales Administrator ContractEntered OrdersGenerated Reports for Sales RepsCreated Purchase OrdersHelp with onboarding of new employees new employee numbersAnn & Robert H. Lurie Childrens Hospital 2021 2021Administrative Assistant Clinical/AcademicProvide general administrative support to Pain ManagementProvides general administrative support to Pain Management physicians, APNs and RNs and Anesthesia Department physiciansAssists with the schedules of patients into Pain Clinic (including management of schedule template), confirming patient clinic appointments, register for MyChart and explain clinic structure if parents have questionsEntering patient consultations for Anesthesia departmentAssisting Kids Doc when needed to schedule patient appointmentsoObtaining referrals (if applicable) prior to clinic appointmentsObtaining patient records needed prior to patient appointmentsoFilling out Release of Information form with parentsoFaxing or Mailing consent to appropriate locations to obtain recordsManage Pain Management Physician and RN outlook calendarsoScheduling meetingsoReserving conference roomsoTaking Meeting minutes when neededAssisting Nurse manager with Excel spreadsheet for Pain Clinic patients with all patients included (to be updated weekly)Processing and sending out billing invoices daily for Anesthesia DepartmentRequest patient records needed to schedule patient first appointmentTemplate scheduling management for clinicsObtaining physician, psychologists, and physical therapy availability for clinics to create Provider ScheduleComplete billing documents for Acute and Chronic Pain services and manage paperwork needed to be sent to HIM to scan into patient chartSend patient letter through Epic system to referring providers regarding patient appointments and after summaryManage Division of Pain Management meetings, creating agendas, taking meeting minutes and compiling data regarding Acute PainServes as point of contact for families calling Pain service, and help to triage phone calls and route appropriatelyAssists APPs in credentialing/re-credentialing process with associatedAssisting Physicians and Nurses with Pain Management Events and Departmental eventsPlanning, preparation and recruitment related to The Comfort Ability programPerform other duties as assignedSunrise Systems-Abbvie 2020 2021Contractor-PTP SpecialistInvoice resolutionPurchase Order reconciliationCreate supplier orders in response to customer requests for material goods and services in LSI and SAP systemsResolve invoice discrepancies with Suppliers, purchasing, and Accounts PayableUpdate systems, e.g. SRM, ECC appropriately upon receipt or goods and servicesClose out open ordersFollow-up with customers, or suppliers as needed to ensure appropriate close out process is executedBell & Howell/Fluence Automation Arlington Heights, IL 2017 - 2019Purchasing Assistant/Expeditor for Supply ChainCreated purchase orders through our MRP system to request parts for machines that were shipping out to customers and making sure that there were enough parts in inventoryMonitored and closed out past due purchase orders by contacting vendors with updates on orders.Communicate with suppliers and vendors about purchase orders and past due purchase ordersExpediting and confirming purchase orders with vendors to make sure we could the parts needed on timeRequested quotes from vendors for parts to to compare quality, quantity, delivery and priceRun MRP on a daily basis to see what was needed to order for the week or monthTrack status of orders to see if parts were being delivered on time or if there was a problem with the orderTrack past due orders with vendors to see what the problem with the order was and what needed to be done to get the order shippedHelp out with smaller purchases, reviews and inventory mattersGe with the Engineering Department to help provide drawings of parts for vendorsHelp with inventory in the warehouse with the audit and check the inventory against the databaseExecutive Assistant 2016 2017Assists in the planning, development, evaluation, implementation and execution of projects within the department. Provides complete administrative support to senior/executive management and engineering departmentActs as liaison between staff members and business associates by relaying information, assisting in problem solving, arranging meetings, planning and carrying out projects, maintaining smooth and accurate communication flow in person, by phone, voicemail, email, etc. Act as an administrative liaison with internal and/or external sourcesSupplies administrative support to executives and engineering department. Maximizes executives time by sorting and prioritizing mail, planning and scheduling meetings, conferences, and travel. Advising of the daily agenda as well as future appointments/activities; drafting letters and correspondence, returning calls; initiating communications; reading and/or researching subject materialPrepares reports by collecting and analyzing information, filling out reports; obtaining appropriate signaturesOversees administrative procedures and processes for assigned area and examine work flow. Revises processes as necessary to improve efficiencyMonitors budget, accounting, timesheet records and handles confidential materialsMay assist in the confidential preparation and processing of Performance Management Feedback and Personnel Action FormsCPI patent annuity maintenance. Retrieve and send annuity authorizations via the internet, send invoice payment authorizations accordinglySchedule and prepare patent awards, including ordering plaques, coordinating check requests for all inventors involvedOrder and maintain office supplies, process invoices, create requisitions in SAP, arrange facility maintenance, ship items via FedEx or USPSSecurity badge access to facilityLoyola University Chicago Chicago, IL 2013 2016Administrative AssistantMaintain files related to graduate experience, organize and coordinate new applications, arrange tours and interviews with potentials, maintain and update databaseAssisting the Coordinator and Undergraduate Programs Director in the coordinating of an introduction of the potential majors/minors to the director, complete all necessary paperwork, track and maintain departmental files, help organize events, coordinate annual senior luncheon and departmental award eventAssist students each semester in adding classes, facilitating makeup exams, quizzes, and proctor examsCoordinate new faculty hire paperwork, budget spreadsheets, maintain filing system, schedule office hours, organize department events and meetingsAssist in the spending of monies and try to maintain the budget of various accounts controlled by the departmentMaintain department webpagePPI data steward for department for computer securityNavistar, Inc. Melrose Park, IL 2011 2012Administrative AssistantCreated purchase requisitions and special documentation needsOrdered suppliesSet up pagers for technicians, EURs and phones for new employeesTriggered and closed work orders, set up EURs,Prepared travel arrangements and coordinated recordsAnswered/handled telephones, distributed mail, managed calendars, set up conference meetings, prepared expense reports, faced and filed, and documented flow chartsAssisted Project Management with customer reports and correspondence logsDr. Pepper Snapple Group Northlake, IL 2008 2009Sales Promotion AssistantCreated purchase orders and point of sale ordering and confirmed receipt of all vendor documentation; including follow upCreated sales presentations and sheetsMaintained beverage zone trackingOrdered CSAB national sales and promotional materialsCreated quarterly on-premise pricing sheets for assigned divisionsServed as backup for Senior VPs Administrative Assistant and Pricing Coordinator; project set up, new employee set up, developing and maintaining onboarding documentationCoventry Healthcare Downers Grove, IL 2005 -2008Regional CoordinatorGenerated acknowledgement letters, created staffing letter spreadsheetUpdated databases for PTOCreated bonus, traveling and expense reportsCompleted Office Deport ordering set up for case managersCreated AIG high dollar reportAnswered telephones, filed, photocopied, faxed, and did data entry workOrdered supplies and maintained Federal Express and UPS mailingsReported on documentation status as required by department standardsEDUCATIONRobert Morris College Chicago IL 1990 1992Business Administration concentration in AccountingAssociate of ArtsCatherine College Chicago IL 1986 1987Stenographic Secretarial DiplomaSkills50-60 WPM, Data Entry, Internet Research, Strong Communication Skills, Client Contact Skills, accounting, financial statements, accounts receivable, accounts payables, expense reports, PTO tracking, payroll, bookkeeping, purchase orders, purchase requisitions, travel arrangements, travel expenses, bonus reports, administrative skills, Terminal Four (T4) Content Management System, project managementSoftwareMS Word, MS Excel, Internet Explorer, Lotus Notes, MS Outlook, MS Access, Peachtree, MS PowerPoint, MS FrontPage, Adobe, some HTML editing, PeopleSoft, AS400, SAP, Salient, some Dreamweaver, Apollo, Sakai, Locus, ECMS, Insite (INFOR), Certify, Paycor, Concur, Oracle, Action-ERM, LSI, SRM, Banner, EPIC, TEAMS, StarLeaf, EZ Call, Voalte Messenger, Salesforce, Compass |
