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Click here or scroll down to respond to this candidateCandidate's Name
Street Address PHONE NUMBER AVAILABLE EMAIL AVAILABLECiti Private Bank Boston, MA (company-wide workforce reduction) Mar 2020 Mar 2023Senior Executive Assistant to the Global Head of Alternative Investments and Managing Director of Private EquityDirectly supported a C level manager and generally supported an entire departmentHandled all aspects of calendar management for executive level managers, including Zoomconference callsPrepared and reviewed materials and correspondence for meetingsAssisted with creation/modification of Word reports, PowerPoint presentations and Excel spreadsheetsCoordinated complex travel arrangements through Concur; prepared and distributed travel schedulesPrepared, reconciled, and tracked expense reports through Concur expense systemCreated contacts in Salesforce and tracked deals by assigning tasks to complete a series of activitiesOrdered supplies and processed invoices through Procure to Pay systemEntered files to be archived through Records Inventory System and processed retrieval of filesCoordinated job candidate interviews by determining mutual calendar availability and sent invitesExecutive Assistant / Administrative Assistant Contract Assignments Jun 2019 Mar 2020Emerson College (Mar 2020), Tufts University School of Medicine (Feb 2020), Raytheon - Global Health Resources (Dec 2019-Jan 2020), Liberty Mutual Enterprise Talent Practices (Oct-Nov 2019), Liberty Mutual Corporate Tax (Jul-Sep 2019), Skadden, Arps, Slate, Meagher & Flom LLP (Jun-July 2019) and Edelman Financial Engines (Jun 2019)Santander Bank Boston, MA Dec 2015 Mar 2019Executive Assistant to the Head of Decision Sciences (Team of 30)Managed calendars for four executives up to 85% of the day by planning meetings either in-person, via conference call or videoconferencesOnboarded new hires by requesting seat assignment, technology/telephone equipment/software access and scheduling introductory meetings with individual team membersAnswered incoming calls from credit card holders as part of Risk Management and responded to inquiries in a timely manner on behalf of executive staffAssumed project management role with SharePoint site, gathering input from Directors and establishing protocolsCoordinated catering and conference room needsArranged a broad scope of travel both online and via telephoneCreated expense reports and followed up on receiptsEntered department paid time off into electronic time system (ETime)Marsh USA Inc. Boston, MA May 2014 Dec 2015Executive Assistant to the New England Office Leader and Global Risk Management Practice LeaderProactively managed complex internal/external calendar by planning, scheduling and coordinatingmeetings and teleconferences with WebEx while handling logistics such as conference rooms and catering.Handled all logistics of event conference planning, including contract negotiation, catering requirements, attendee lists and invitations/follow up reminders, nameplates and name tagsProcessed distribution of professional sporting event tickets through Spotlight ticket manager database with spreadsheet trackingCreated expense reports and researched receiptsTranscribed meeting minutesComposed, proofread and edited high-quality memos, letters and reportsCoordinated continuing education credit courses including organizing materials for class monitoringManaged deadline-driven, specialized projects requiring strong initiativeRegularly handled confidential material and information with discretionAccomplished tasks with limited supervision and generally received no instructions on assignmentsinVentiv Health Inc. Burlington, MA May 2013 May 2014Executive Assistant to the Senior Vice President/General Manager Patient Outcomes/Clinical TrialsEstablished foundation for new division within firmDeveloped SharePoint directory for departmental use by creating a structured and searchable centralstorage of all patient recruitment learning materialsFacilitated complex domestic/international travel reservations and secured visas and passports.Handled all aspects of onboarding new hiresMaintained SharePoint knowledge repository, expedited flow of work items and initiated follow-up.Authored, designed, proofread and edited division quarterly newsletters for internal and externaldistributionActed as liaison between executive leadership team and staff and showed ambassadorshipContract Assignments (while attending school) Jan 2007 May 2013Lexmark (Jan-May 2013), Gillette Corporation (Feb - March 2012), Blue Cross Blue Shield (Nov. 2010-Feb 2011), Genzyme (Mar-Jun 2011), Fresenius Medical Care (Aug-Oct 2011), National Grid (Jan-Aug 2010), RTI International (Sept-Oct 2010), Blue Cross Blue Shield (Nov-Dec 2010), Beacon Communities LLC (Feb-Mar 2009), Doonan, Graves & Longoria, LLC, (Mar-May 2009), Brandeis University (June 2009), EMS Corporate (Sept-Dec 2009), Constellation New Energy (Jan-Mar 2008), UMass Presidents Office (Mar-May 2008), Akamai Technologies (May-Jun 2008), Deutsche Bank (Aug-Oct 2008), Harvard Vanguard Group (Nov 2008) Bio Sphere Medical Inc (Nov-Dec 2008), Putnam Investments (Dec-Jan 2009), Hinckley Allen & Snyder (Feb-Apr 2007), Tommasino & Tommasino, (Apr-Jul 2007),Constellation New Energy (Jul-Dec 2007), Buck Consultants (Jan-March 2006), LEK Consulting (Mar-Apr 2006), State Street Bank and Trust Company (May-June 2006), Gillette/Procter & Gamble (Jun-Aug 2006), The Education Resources Institute (Sept-Dec 2006)Towers Perrin Boston, MA Jun 2000 Nov 2005Executive Assistant to Principals and Senior Managers Retirement and Communications (Team of 8)Handled calendars, travel reservations and expense reportsActed as mentor to new administrative hiresConducted internal training sessions as software championCoordinated and supervised all aspects of social eventsGenerated, edited and proofread PowerPoint presentations, proposals and reportsManaged monthly client invoices utilizing electronic billing systemKPMG Boston, MA Aug 1999 May 2000Executive Assistant to Partner and Executive Vice President Mergers and Acquisitions (Team of 10)Wrote, developed, produced, edited and proofread Boston office internal training manual for administrative staffInterviewed administrative staff about job intricacies and established company-wide learning management procedures manual to maintain consistent workflow throughout the firmOrganized and directed all phases of board meetingsADDITIONAL SKILLSCritical thinking, problem solving, proactivity, self-motivation, attention to detail, organization and interpersonal communicationMS Office Suite with Outlook, Word, Excel, PowerPoint, Lotus Notes, SharePoint, Concur Travel and Expense Management, SAP, Coupa, Procure to Pay, Teams, Zoom and WebExNotary Public (Commission expires on April 22, 2028)EDUCATIONBachelor of Science, Liberal Studies, Mount Ida College, Newton Centre, MAMaster of Science, Health Communication, Boston University, Boston, MA |
