| Candidate Information | | Title | Entry Operator Data | | Target Location | US-PA-Clifton Heights |
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Click here or scroll down to respond to this candidate2003 presentTHE CHILDRENS HOSPITAL OF PHILADELPHIA, Philadelphia, PAExecutive Resource Coordinator. Pathology Clinical Labs and Transplant Biology Research. Manage the general office functions for two Professors including scheduling, purchasing, travel, maintenance and communications. Assists in organizational efforts including budget preparation, internal and external presentations. Serve as main contact person for two labs. Assists with grant and contract submissions. Coordinate and track with research administration external and internal cost accounts. Execute record and track all purchases for the laboratories. Possesses high-level computer skills, including word processing, spreadsheet construction, presentation software, MAC now-up-to date calendar and contacts public server and electronic communicationsPromotion July 1, 2005: Executive Assistant to Division Chief of Transplant ImmunobiologyManages the administrative functions of the Transplant Immunology Research Division within the Department of Pathology and Laboratory Medicine as measured by criteria including, but not limited to, number of faculty and staff employees, number of graduate and undergraduate students, annual budgets and expenditures, number of active accounts, and number of research and/or revenue generating programs. Oversees fiscal and budgetary management (assist research Business administration), human resource administration, facilities and resource management, coordination of contract and grant efforts, development and implementation of operational procedures, and special projects. Serves as advisor to Division Chief.2002 - 2003THE CHILDRENS HOSPITAL OF PHILADELPHIA, Philadelphia, PADepartment Head Secretary. Feeding and Swallowing Center. Schedule follow-up appointments, check emails for intake information pull from ambulatory care database, print initial evaluation reports for signatures, utilized IDX for weekly appointments, follow-ups and initial appointments, reports, and follow-up letters. Confirmation of appointments, preparation of charts, billing, and scheduling swallow studies in conjunction with radiology department. Word, Excel, PowerPoint, and Publisher used for Presentations and correspondence. Heavy internet usage, GroupWise calendar and appointments kept for individual members of the feeding team. Arduous phone usage2001 2002MILLENNIUM TEMPORARY STAFFING, Philadelphia, PA.Executive Assistant to President and Vice President. Pembroke Consulting.Booked travel arrangements, organized luncheons and dinners. Compiled materials for speaking engagements. Updated client database and customer contacts. Internet Research for marketing purposes. MS Outlook 2000, Word, PowerPoint and Excel utilized on a daily basis.BETTINGERS TEMPORARY STAFFING, Philadelphia, PA.Department Head Secretary. Temple University Diagnostic Imaging Department.Responsible for scheduling departmental meetings. Statistics updated daily for CAT scans and MRIs. In charge of payroll, time cards, overtime etc. Memos, Faxes, Mail merges for departmental correspondence. Organized and updated personnel records of 60 residents. Updated hospital policies and procedures manual as needed. MS Outlook 2000 and Microsoft Office 20001999 2001INSIGNIA/ESG, New York City Corporate Headquarters.INSIGNIA/ESG, Philadelphia office (Relocated to Philadelphia Office).Executive Secretary. Performed administrative duties of a highly complex nature for the Executive Managing Director. Coordinated significant internal and external communications, projects and meetings for Senior Executive Staff. Organized the overall office operations and activities of support staff within the executive offices. Prioritized and managed difficult situations with skill, patience, diplomacy and confidentiality. Specialized in Real Estate Leases, Proposals, Charts, Layouts, Surveys, Building Sheets, Memos, Faxes, Mail Merges and Dictation, GroupWise, Lotus Notes and MS Outlook used for interoffice E-mailing and website correspondences to other branches of Insignia/ESG. Scheduled conference calls, organized broker meetings (Luncheons / Dinners), made travel and hotel arrangements. Utilized Microsoft Office 2000/97; Word, PowerPoint; Excel Access, and Microsoft Outlook 98 and 2000. Created contacts list in REA Database. Made use of Adobe illustrator 8.0, Publisher 2000, Adobe Photo Deluxe for proposals and marketing presentations. Implemented CD-Rom Recording using ADAPTEC CD Creator 4 Deluxe for video presentations. Internet Research and retrieval of financial, historical and background statistics. Emphasis placed on accuracy.1991 - 1999RETIRED SCHOOL SUPERVISORS AND ADMINISTRATORS, New York, NY.Executive Secretary. Responsible for collecting yearly dues payments. Updated records, Data Entry required for computer bookkeeping. Premium placed on accuracy, and ability to work under a daily deadline. Excellent word-processing skills and Dictation. Responsible for layout of monthly newspaper, scheduled daily board meetings, travel and hotel arrangements. Reviewed proposed legislation concerning rights for senior citizens. Prepared statements and letters sent to state representatives. Organized yearly conventions and membership meetings. Supervisory experience1990 1991STAR REGISTRY FOR NURSES New York, NY.Administrative Assistant. Scheduled Executive Committee meetings and recorded minutes for distribution. Act as liaison between employees and hospital placement staff. Maintained calendar of social functions. Composed letters of reply to applicants for RN and LPN positions. Organized and maintained client files. Made travel arrangements and planned itineraries for President of the company. Responsible for bank deposits and withdrawals.1989 - 1990CHILDRENS SERVICE INC., Philadelphia, PA.Secretary/Receptionist. Rotated assignments every two weeks. Designed questionnaires, analyzed data, and wrote reports, for placement of children in foster home care, and independent living services. Daily correspondence with Department of Human Services. Worked closely with Social Workers implementing schedules for visitation of clients. Responsible for operating PBX Switchboard. Received Training on AT & T Merlin System. Heavy volume of incoming calls. Directed calls to appropriate social workers. Monitored number of outgoing calls.1984 1989PHILADELPHIA STOCK EXCHANGE, Philadelphia, PA.Data Entry Operator. Accuracy a priority. Entered stock certificates on Honeywell and IBM System 38, 13000 KSPH. Alpha and Numeric, keyed Debits and Credit Reports, along with Exemptions. Computer backup done on a daily basis. High volume of data processed daily.EDUCATIONGraduated with Honors: Overbrook High School, Philadelphia, PA.IBM Computer Training and Job Placement Program.Attended Temple Universitys Real Estate Investment Program.SKILLSMS Word, PowerPoint, Excel, Access, Outlook 2007GroupWise, Lotus NotesAdobe illustrator 10 publisher 2003, Adobe Photo DeluxeDream Weaver 2004MAC Applications: Now Up-To-Date ServerREFERENCESAvailable Upon Request |
