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Click here or scroll down to respond to this candidateCandidate's Name
Executive AssistantPHONE NUMBER AVAILABLE Long Valley, NJEMAIL AVAILABLEQualifications SummaryHigh-achieving executive assistant and trusted resource with demonstrated experience supporting senior leaders and business operations within fast-paced, service-oriented environments. Proven ability to provide concierge-level, confidential administrative support, in addition to delivering valuable insights, commanding high-impact projects, and facilitating seamless day-to-day office operations.Skilled at balancing a heavy workload and prioritizing tasks in support of short- and long-term organizational objectives, and adept at meeting deadlines with consistency and accuracy. Keen ability to exercise sound judgement, troubleshoot common issues independently, and advise on process improvements to streamline operations.A tactful communicator with a superb attention to detail, exceptional telephone etiquette, and interpersonal strengths leveraged to drive team collaboration, liaise with key stakeholders, and serve as a resource to the greater team. Superior ability to learn and adapt quickly, work meticulously, and serve internal and external customers with poise and professionalism.Core CompetenciesProject ManagementAdministrative SupportContinuous ImprovementBoard of Directors SupportCalendar ManagementMeeting & Event SchedulingData Entry & ReportingMeeting MinutesOffice ManagementDocument PreparationExecutive CorrespondenceBusiness TechnologyVendor RelationsSupply InventoryRecordkeepingCustomer ServiceCareer ExperienceSAGE ELDERCARE Summit, NJ 2021 PresentExecutive AssistantDeliver exceptional support to the Executive Director of Innovation and Board Development, with oversight for calendar management, meeting scheduling, document preparation, office supply inventory, and office equipment maintenance. Serve as an indispensable resource for handling various employee needs and executing special projects.Liaise with security vendor, SAGE, to manage employee security access and resolve issues pertaining to alarm system.Direct team of maintenance personnel in performing day-to-day tasks of building maintenance and special requests.Spearhead board functions in partnership with board President, encompassing agenda and materials preparation and distribution, board correspondence, meeting minutes transcription, and board reports and Board Profile creation.Project-managed the planning and development of a comprehensive Trustee Portal designed to house all related documents and information.OVERLOOK MEDICAL CENTER Summit, NJ 2005 2020Executive Assistant Overlook FoundationExecuted all daily administrative functions in support of seamless office operations for expansive medical facility. Accountable for private room procurement, physician referral management, meeting scheduling, document and report generation, database management, office supply inventory, and event planning, among other critical tasks. Championed Overlook Foundation Grants Committee, provided high-level support to trustees for quarterly board meetings, and cross-trained to provide administrative support for all office functions and events.Streamlined numerous processes by driving efficiencies and transitioning processes to an online format, such as, the grant application process and nursing scholarship application process.Championed all aspects of multiple programs and initiatives, such as, the constituent birthday card monthly program, distinguished donor card program, donor recognition initiatives, and annual nursing scholarship program, among others.Headed the Grants Committee, with management oversight for scheduling meetings, distributing materials, crafting organizational communications, handling grant proposals, disseminating grant proceeds, maintaining database, and cultivating relationships with grant recipients to obtain periodic reports.Utilized analytical ability to generate expansive reports ranging from daily morning reports to inpatient screenings, wealth engine reports, and custom stewardship reports.Executed data entry of all staff time and attendance with impeccable timing and accuracy.Facilitated transparent communications between nurse managers and hospital partners regarding various requests.Additional ExperienceOVERLOOK MEDICAL CENTER Summit, NJAdministrative Assistant Medical LibraryEducational BackgroundCollege Coursework, Business AdministrationFAIRLEIGH DICKINSON UNIVERSITY Teaneck, NJUNION COUNTY COLLEGE Cranford, NJCommunity LeadershipLOCAL SOUP KITCHENS Long-Term VolunteerTechnical ProficienciesMicrosoft Office Suite (Word, Excel, Publisher, Outlook), Adobe Acrobat, RaisersEdge Database, Office Equipment & Machinery |
