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Click here or scroll down to respond to this candidateCandidate's Name
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PHONE NUMBER AVAILABLEEMAIL AVAILABLECAREER SUMMARYSpecialist working with US Agency for International Development (USAID) and US Department of Defense (DoDArmy, Navy and Air Force) District of Columbia Government (D.C. Gov.) managing transactions and procurement of materials, goods, and servicesExperienced in the Federal Acquisition Regulation (FAR), including the USAID and DoD supplements (i.e., AIDARS and DFARS)Over 15 years experience in international development focusing on contracts, sub-contracts, procurement, supply chain management, and grantsFamiliar with Gates Foundation Malaria Vaccine Initiative Project (MVI-PATH) and other USAID projectsManage procurement of HIV/AIDS commodities, computer equipment, and software, forensic equipment, and various restricted commodities for military useProvide assistance in project and financial support management to field offices in Central and South America, Africa, the Middle East, and the Far EastAbility to multi-task and perform in a dynamic, fast-paced, and changing environmentsStrong interpersonal skills with proven ability to communicate effectivelyboth verbally and in writingin English and in SpanishStrong time management skills with adherence to due datesAbility to effectively manage job responsibilities with minimal supervisionAbility to quickly assimilate new information, processes, and toolsPROFESSIONAL EXPERIENCEHendall Inc., Rockville, MDSr. Subcontracts Administrator (June 2021 to Present)Perform cradle to grave subcontract administrationReview, develops and executes subcontracts, delivery/task orders and purchase ordersMonitors subcontract performance and ensures compliance with all subcontract terms and conditionsIdentifies and resolves moderate issues and problems on assigned subcontracts and makes recommendations to managementServes as the main point of contact for all subcontractors, consultants, and subject matter experts (SMEs)Responsible for Federal Government subcontract reporting requirementsMaintains accurate and complete records of all subcontract and consultant agreementsProvides proposal and contract administration support as requiredPerforms other duties as assignedDC. Gov - Department of Small and Local Business Development, Washington, DCProcurement of Small and Local Business Development Counselor (September 2020 to May 2021)Assist in the development and execution of programs and training sessions/seminars to assist individuals, organizations, companies, etc., especially small and disadvantaged companies, in marketing to federal, state, and local government agencies as well as the actions necessary to perform contracts gained from marketing efforts.Conducts a comprehensive initial assessment of companies across various industries to determine the technical assistance or training needed to assist them in successfully securing local, state, and federal government contracts.Develops a service plan outlining recommendations for meeting the client's strategic and tactical objectives in the government procurement marketplace.Conducts market research to identify past, present, and future opportunities to sell products/services to the federal, state, and local governments. Advises clients on strategies to maximize sales against available contract vehicles.Develops appropriate bid matching profiles for clients within different software or web-based applicationsAdvises clients on how to complete and comply with the terms of multiple bid solicitation RFP formats, how to apply government regulations, standards, and specifications, how to complete government registrations, and provides post-award contract assistanceCALIBRE SYSTEMS, Alexandria, VASr. Subcontracts Administrator (October 2017 to September 2020)Participate in the procurement lifecycle from pre-award to post-awardincluding solicitations, price analysis, negotiations, contract implementation, invoice approvals, etc.Experience with cost-reimbursable contracts (i.e., T&M, CPFF, and CPAF contracts), firm-fixed-price (FFP) contracts, consultant agreements, and letter subcontractsWork with project managers in the development of statements of work (SOWs), award fee plans, schedules, pricing instructions, and other matters related to solicitationsDevelop and issue requests for proposals and solicitation documents to prospective sources to ensure complete, timely, and compliant responsesDevelop pre-negotiation strategies for subcontracts and purchase orders (POs)Provide support with preliminary evaluations including recommending subcontractors based on cost, ability to deliver, contractual compliance, and socio-economic statusNegotiate complex high-value subcontracts and POsGenerate and manage cost-reimbursable and FFP subcontracts, task orders, and POs for Indefinite Delivery Indefinite Quantity (IDIQ) contractsCreate and negotiate teaming agreements, non-disclosure agreements, subcontract agreements and consultant agreementsSupport alternate sourcing actionsAssist with preparation and maintenance of a compliant Contractor Purchasing System (CPSR)Maintain all files and records as required by policyCB&I, Alexandria, VAProcurement Specialist III / Subcontract Administrator (November 2015 to September 2017)Worked with project managers and scientists in the development of SOWs, award fee plans, schedules, pricing instructions and other matters appropriate to subcontract solicitationsDeveloped and issued requests for proposals (RFPs) and solicitation documents to prospective sources to ensure complete, timely, and compliant responsesDeveloped pre-negotiation strategies for subcontracts and POsProvided support with preliminary evaluations including recommending subcontractors based on cost, ability to deliver, contractual compliance, and socio-economic statusEnsured the protection of proprietary information during discussions with subcontractors and prospective subcontractors while drafting Proprietary Information AgreementsNegotiated and execute complex, high-value subcontracts and POsInitiated and managed FFP and cost-reimbursable contract actions within authorized limitsVerified funding availability, approved and processed invoices, and identified and resolved billing issuesSupported alternate sourcing actionsMaintained all files and records as required by policyUnited Planning Organization, Washington, DCProcurement Officer (March 2014 to October 2015)Responsible for all procurement functions of the organizationSupervised and assigned work to a Procurement AssistantProcured goods and services in compliance with federal, local (i.e., District of Columbia), and corporate procurement policies and proceduresIssued POs and related documents based on purchase requests and grant approvals for the purchase of goods and servicesManaged and coordinated a competitive bids processes for the procurement of goods and servicesAssumed responsibility and oversight of purchases involving RFPsAssisted offices and programs in developing specifications for RFPs and staffing evaluation panelsReviewed and analyzed all purchase request to ensure that written justifications were sufficient and policy was followed when an award was made to other than the lowest bidder or was sole-sourcedGovernment Contract Solutions, Washington, DCPurchasing Officer (August 2012 - February 2014)Provided temporary support in the procurement of contraceptive and pharmaceutical productsSupervised inventory control and management of central suppliesAnalyzed procurement, material management, and supply chain processes and identified ways to improve efficiency, reduce costs and improve qualityIssued POs and related documents based on purchase requests and grant approvals for the purchase of goods and servicesManaged and coordinated a competitive bids processes for the procurement of goods and servicesAssumed responsibility and oversight of purchases involving RFPsAssisted offices and programs in developing specifications for RFPs and staffing evaluation panelsReviewed and analyzed all purchase request to ensure that written justifications were sufficient and policy was followed when an award was made to other than the lowest bidder or was sole-sourcedApproved procurement requests and released funds for payment when invoices matched their related POsPATH, Bethesda, MDProject Administrator Officer, Malaria Vaccine Initiative (October 2008 July 2012)Managed payment disbursements to 11 international sites, audited financial reports, initiated wire transfers and check requests to ensure that sites had sufficient funds to conduct studiesMonitored monthly project expense and labor reports to propose financial tracking system formulationsConducted financial analyses and notified teams and donors about the status of financial resourcesEnsured project expenditures were compliant with donor requirementsProvided guidance and collaborated with finance unit to prepare financial reports and invoicesAssisted in drafting SOWs; preparing requests for consultants; writing proposals; and negotiating, administering, and monitoring subcontracts, sub-agreements, POs, work orders, and consultant agreementsAssisted coordination of domestic and international meetings and conferencesEnsured that selected vendors and contractors provided all required documentation for contract extensionsReviewed final invoices submitted by consultants and vendors for accuracy before submitting requests for final paymentServed as team liaison between local program and field offices, finance, administration, and human resourcesServed as a backstop for project managers and other team members on programmatic issues and activities, especially when conducting assignments at the field levelProcurement Specialist, USAID DELIVER Project (January 2008 October 2008)Managed the procurement process, including international procurement and tenderingCoordinated the timely performance and quality assurance of major suppliersPrepared and executed contract mechanisms, including POs and other agreements with vendorsProvided support to the Demand Planning and Operations Managers on production quantities and schedulingWorked with the Quality Assurance Manager on product specifications and other quality issues to ensure that all commodities meet the relevant US Government quality, efficacy, and safety standardsAssisted in the development of standard operating proceduresEnsured that procurements were executed in accordance with contractual requirements and the FARAssisted in the preparation of approval or waiver requestsMonitored manufacturers performance and proposed solutions when problems aroseMonitored management information system maintenance and updates for all procurement dataWorked with the freight forwarding team to expedite rush ordersOperational Procurement Manager (January 2007 January 2008)Managed expendable and non-expendable procurement processes, including the procurement of vehicles and restricted commodities within contractually-established limitsDevelop RFQs and requests for quotationsEvaluated bid responses, documented discrepancies, and obtained detailed justifications for award (JFAs)Managed procurement of services process at the Headquarters (HQ) level, including processes for procurement of field and international consultantsProvided support and guidance during procurement process problem identification, analysis, and resolutionDeveloped contractual and procurement guidelines and proceduresPrepared forms and job aids used in training HQ and field staff on procurement proceduresPerformed FAR and AIDAR research focusing on commercial procurement of restricted commoditiesAdvised HQ and field staff on full range of procurement issuesConferred with vendors regarding services and paymentsVerified accuracy of invoicing and fundingSenior Procurement Associate (January 2006 January 2007)Procured goods and services within contractually-established limitsDeveloped RFPs, bid response evaluations, documented discrepancies, and created detailed JFAsConferred with vendors regarding services and payments, and verified funding information accuracyAssisted in the procurement of HIV/AIDS commoditiesObtained manufacturing practice certifications and verified country drug registrationsCollected, consolidated, and maintained roster-of-commodities files, including certifications and drug registrations related to the procurement of HIV/AIDS commoditiesCollaborated on the development and presentation of pharmaceutical procurement trainingMonitored commodity procurement timeline and advised when activities were delayedAdministered the project procurement file closeout audit processResearched commercial procurement procedures under USAID guidelines to develop proficiency in the process of procuring restricted commoditiesDevelopment Alternatives, Inc., Bethesda, MDProcurement and Logistics Coordinator (June 2004 - January 2006)Negotiated with vendors and prepared procurement contracts and POs for office equipment requested by domestic and international field officesReviewed and processed field office procurement actions requiring HQ authorizationPrepared budgets for cost proposals and cost analysesMobilized and demobilized field staffCoordinated with shipping companies for the transportation of goods to field officesMaintained the database for all software procured for field officesCreated and maintained the inventory of procured goods for field officesManagement Science for Health (BASICS II) Arlington, VASubcontracts & Procurement/Travel Coordinator (June 2002 - June 2004)Administered partner subcontractsMonitored project compliance with prime contract and subcontract clausesPerformed HQ procurement and contracting activities.Maintained the subcontract tracking system.Monitored subcontract obligations, expenditures, burn rate, Negotiated Indirect Cost Rate Agreements, short term technical assistance task orders, project core staff salaries, and time allocationsReviewed subcontract budget proposals, and drafted annual budgets and revisionsDrafted and distributed subcontract amendments.Reviewed subcontractors invoices and checked compliance with subcontract clauses, budget obligations, and short-term technical assistance task orders prior to submission to accounting for paymentReviewed and updated department forms and standard procurement and contracting documentsCompiled and documented procurement justification and processing of appropriate procurement and contracting documentationPrepared and issued RFPs and requests for quotesPrepare POs, contracts, and agreementsMaintained program consultant rosters, files, and databaseManage travel arrangements for Office staff and consultants, including hotel reservations, per diem and airline reservations.EDUCATIONSanta Cecilia College (1981 1983)San Salvador, El SalvadorBachelor of Science - Major in Electronics (1983)SKILLSMicrosoft Word, Microsoft Excel, Outlook, Lotus Notes, Group Wise, People Soft, Share PointLANGUAGESFluent in English and Spanish |
