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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLE PHONE NUMBER AVAILABLE Street Address North Boulevard, Unit 46,Oak Park, Illinois Street Address
SummaryGoal-oriented, self-motivated and dependable while achieving high performance with minimal supervision, exceptional people skills and tenacity that knows no restrictions. Considered highly ambitious, with strong leadership and relationship-building skills. Effective communication, driven, talented, smart and valuable addition to any team due to broad industry experience and skills that include fields such as Healthcare, Finance, Legal, Oil and Gas and Transportation.SkillsClient-focusedExcellent communicationTeam LiaisonStrong CoordinatorCreative Problem SolverResourceful and self-motivatedTraining and DevelopmentFinancial records and processingContract negotiation/review/draftingMulti-task ManagementNotaryStrong Microsoft Office/Administrative SkillsBilingual (Written/Verbal) SpanishDictation/Transcription (medical/legal)ExperienceProject Specialist II05/2015 - CurrentChicago Transit Authority Chicago, ILAssists in special projects including the training, customer service coordination, R12 Project and programs within the Telecommunications, networking and Data Ops and technology departments.Great Customer Service and Coordinator skills.Records control, analysis of data, contracts and billing of various accountsHighly responsible in supporting activities for the Chief/VP and Technology Management teamsLight Maintenance to our office equipment and desktop assistancePayroll/Move OrdersCoordinator for meetings/Calendar/SchedulingTravel and ExpensesLight interaction with vendors and various supervisory personnelAssisted various business groups with document organization and dissemination during acquisitions with onboarding and offboarding includedAssist with Presentations and miscellaneous administrative responsibilities, as well as collaboration and same with progress notes and reportsAssist with preparation of our wireless phone cards setups and conversions for the rail and bus operations teamsServed as a Notary for the department and others within the CTA as well as mentor for internship programsContractor (Recruiter/Trainer; Executive Assistant/Office; Project Coordinator -various positions)Kelly services/Select Staffing/LaSalle Network Chicago, IL06/2014 - 05/2015Recruiting/Training/Creating manuals for different positions to various phases of projectsInterviewed with vendors and contractors within and outside projects for renewal of contracts/certifications and negotiations to reinstate contracts, if need be.Executive Assistance and Project Management Generalist work in the researching and prioritization in following-up/timelines on various projects as assigned by the CEO and COO and other project teamsAssisted in the design of various project preparations, charts and presentationsMaintenance of confidential files and sensitive information with discretion and diplomacyScreening of incoming calls, mail for the CEO and COODrafted and reviewed various documents for reports and accuracy, as well as dictationResponsible for planning all business related functions from mall outings to large corporate eventsParticipated in Event Planning, Corporate Giving and SustainabilityPreparation and reconciliation of CEO ExpensesScheduling and Calendar MaintenanceCommunicated effectively for training with all locations and diverse cultures and environmentsMaintained all office equipment and office suppliesLight Desktop WorkOffice Coordinator/Project Specialist/Trainer02/2010 - 05/2014SWIFT Technical Services/ (BP Americas) Whiting, Indiana**Worked as a contractor for the WRMP Canadian Pipeline Project with BP Oil and Gas Americas - project completion in May of 2014**Managed daily responsibilities, tasks and projects for the COO, plant security and safety teams which included heavy scheduling, calendar, conferences, expenses and travel arrangements, training, presentations and assisting in other commitments and team projectsMaintained great communication and rapport for both internal/external clientele, vendors and other associatesResponsible for dictation/collection of minutes and pertinent information of meetings, along with the distribution to all executive staff and off-site employees, if and when needed.Monitoring information on various equipment including two-way radios, telephones needed for urgent matters and/or disruptions that may occur on sites.Organized and follow-up on any projects/assignments necessary with preparation of weekly/monthly reports and audio/visual materialsServed as a liaisonProblem solving with issues and data scope that required re-evaluation and other identifiable factors.Maintained office equipment.Traveled to different sites for trainingOrganization of records and information that is secured for badging and onsite procedures for new employeesGeneral Office Administrative dutiesExecutive Assistant to VP of Commercial Banking01/2001 - 12/2006BankOne/JP Morgan Chase Chicago, IllinoisProfessional Executive Assistant and clerical support to the Vice-President of Commercial Banking and Credit Card ServicesAdministration Management of teams and prioritization of internal tasks and obligationsPreparation of correspondence of documentation, as well as dictation and meeting notes which also included weekly/monthly reports and presentationsOrganization and maintenance of files and records in several databasesHandled internal and external calls, along with mailLight training of new software to other admins on our teamProcessed and generated expense reportsCoordinated and setup of access to computers, including new NT ID's and badges for both new and departing employees, security and their systemsManaged and coordinated extreme active and dynamic calendar appointments, travel via Carlson Wagonlit itineraries and agenda, meetings, appointmentsServed as NotaryAssisted in tracking of drafting responses, tracking lists, etc.Composed and prepared legal and confidential documentationAssisted with Board Meeting preparations and catering, when neededEnsured a high level of quality in daily work and productivityAssisted in recruiting and training of new and existing administrative staffCoordinated employee adds/moves/changes that involved both facility and security teamsTherapy Resource Coordinator/Medical Assistant1996-2001Childrens Memorial Hospital/Chicago, ILProvided full secretarial and clerical support to all therapists and their teams including dental, orthotics, therapies, referrals and transportationPrepared and transcribed progress and evaluation notes necessary for medical records and their teams, as well as maintained files, records in several databasesScheduled appointmentsTranslator (English/Spanish)Coordinated Early Intervention 0-3 ProgramsVisitation of various facilities to make sure the approval and familiarization of locations are up to par for recommendations for therapy and orthotics needsProcessed expenses and their reports for both medical and office suppliesAssisted in Audiology testing evaluations for speech and language therapists both onsite and offsiteExternal contact with funding agencies, community resources and wheelchair clinicsStarted my own business part-time home based business from this as a home- based business Windy City DictationEducation and TrainingMasters Degree Industrial/Organizational Psychology - Graduated12/20The Chicago School of Professional Psychology Chicago, IL, United StatesBachelor of Science: Management with Project Management Generalist Certification2018University of Phoenix Chicago, I, United StatesGraduated July 2018Associate of Arts: Psychology2016University of Phoenix Chicago, I, United StatesCPR Certified; Certified Notary;The Chicago College of Commerce - Dictation/Medical and Legal Transcription 140/160wpmAwardsAward and Certification for the Chicago 2018 and 2019 Summer Mentor Program |
