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Click here or scroll down to respond to this candidateCandidate's Name
Street Address
Cell PHONE NUMBER AVAILABLEEMAIL AVAILABLE LINKEDIN LINK AVAILABLESUMMARYA versatile and dependable administrative professional specialized in executive support, with demonstrated experience in schedule management, interdepartmental communications, client/vendor relations, event coordination, inventory management, implementations, and data entry. Additional proficiencies include travel coordination, onboarding and off boarding processes, data management, and document management. Leverages dynamic interpersonal and organizational skills to ensure highly productive and efficient workflow processes. A resourceful and innovative top performer who enables a company to achieve objectives and expectations and go above and beyond to optimize opportunities.EXPERIENCEHillromIntegration Intl., ContractorExecutive Assistant (Feb 2021 Present)(Rehired by the same company under the same VP, who was previously on a maternity leavExecutive Assistant, 3.2019-9.2019Report to the Senior Vice President Operations, supporting the SVP, and I also support several of his Ops Leadership Team (OLT) direct reports. Responsible for managing the planning and execution of many events (OLT Summit, Leading at Hill-Rom training, etc.), board meeting preparation (printing, binding and FedEx to board members), preparation of consolidated monthly reports, and schedule high level executive talent visits.Screening calls, managing calendars (Outlook), expense management (Concur), correspondence, and other scheduled communication of assigned leadersCoordinate and support leadership team meetings and projectsPlan and coordinate domestic and international flights, local travel, hotels, and related arrangements including visas and meals for assigned leadersPrepare correspondence and other written material as requested including but not limited to, organizational announcements, reporting, editing presentations, etc.Report departmental expenses and manage all functional reportingUpdates job knowledge by participating in educational opportunities; reading professional publicationsCoordinate with other administrative staff on projects, meetings, and other tasks as assignedPepsiCoNoor Associates, ContractorChicago, IllinoisAdministrative Assistant 11.2018-2.2019Supported the Accounting and Client ServicesProvide administrative support to 4 Senior Finance DirectorsMaintain calendars, schedule and organize meetingsCoordinate travel plansReconciliation of monthly T&ECreate purchase orders in SAP and weekly Contractors timesheet approvalProvide support for the team members of the finance team (P-Card purchases for hardware, monitors, keyboards, desk moves, office supplies, general support)Danaher/Videojet, Connect Search StaffingWood Dale, IllinoisExecutive Assistant, Contractor 09.2018-11.2018Support the Platform Vice President of Human Resources and the Vice President of BusinessDevelopment & Strategy.Coordinating domestic and international travel; managing all details pertaining to reservations and itineraries, hotel reservations, ground transportation, documentation needed;Processing expense reports T&E preparation and submission;Manage and maintain calendar schedules; monitoring, updating, and prioritizing - utilizing good judgment and strong decision-making skills, preparing material for calls and meetings when needed and taking in consideration global time zonesAmerican Society of Anesthesiologists, Beacon Hill StaffingSchaumburg, IllinoisExecutive Assistant, Contractor 05.2018-06.2018Support to the governance department and other departments of the Executive Office Management transition team by assisting with projects. Including: expense reporting, meeting prep and credentialing packets, proofing documents, meeting logistics, supplies and rosters and correspondence prep and updating files in database. Helping address transition projects and cover other projects to allow reassigned transition tasks to be completed by ASA staff.Pfizer, Inc., Lake Forest, IllinoisExecutive Assistant, 09.2012-12.2017Hospira, Lake Forest, IllinoisSupported leadership team in Regulatory Affairs. Maintained calendars, accepted and declined appointments, and understood how to prioritize time and appointments. Managed overall calendar of events for global regulatory affairs team, commercial account management team and external partners. Coordinated activities for meetings and events, including ordering food and AV equipment and managing setup for AV equipment on site. Assigned facility requests and coordinated technical support. Ensuring office supplies ordered as needed and personnel information of extremely confidential nature. Led back-up administrative support when needed.Led and set up AV equipment on site and handled issues for off-site meetings, including planning meetings and events for large cross-functional groups. Provided support for various team meetings, including agenda development and distribution, and met with material coordination and distribution. Oversaw full spectrum of travel arrangements (researched/booked flights, hotels, and ground transportation and held responsibility for passport and visa documents and itineraries), submitting expense reports.Gathered receipts and charge details and responsible for corporate credit card reconciliation. Coordinated visits of external visitors to the site and managed all logistics. Created and maintained internal contact lists and distribution lists. Assisted with onboarding and off boarding of new colleagues.Pfizer Role/Account Management and Alternate SiteSupported the VP of Account Management, PEH U.S. Account Management, and Alternate Site Managers when requested. Supported three VPs of Regulatory Affairs, Senior Director of Regulatory Affairs, and Regulatory Affairs team.Scheduled meetings for Lake Forest, Illinois or off-site locations. Clarified details, including timing/length of meeting, participants, AV equipment needs, and if refreshments or meals were required.Assisted direct manager in organizing reoccurring meetings, attending meetings, and supporting and operating AV and WebEx during meetings if requested.Accurately scheduled travel, including airfare, hotel arrangement, and car services.Following Pfizers policy, completed and processed expense reports and purchase orders through the Concur and Ariba systems.In maintaining a good communication process for announcements and other information communicated through email, created and maintained the PEH U.S. Account Managements distribution lists and organizational charts or tracking reports.Working closely with HR in managing and planning schedules for candidates interviews to meet with leadership team. Calling candidates with arrangements, escorting them to meeting room.Transferring calls from the FDA to the appropriate associates. Coordinate meetings room for FDA visits.Scanned multiple procedure files coding and labeling files into a stored file in the Compliance directory and purging hard copy files.Actively engaged in developing additional skills in current role through enrolling in online and classroom training. Participated in BT online courses, resource scheduler, and Ariba classroom training courses.Contractor Various ClientsExecutive Assistant, 9.2008-9.2012Assisted various clients on ad hoc project: Hospira, Advocate Good Shepherd Hospital, BP, HSBC, BMW, DHL, Kraft Foods, Allstate, and Discover.Scheduled meetings and coordinated meeting arrangements for leadership. Preparation of reports or other documents originating from leadership. On boarding and off boarding up office space and assisting with computer setup and phone access for new hires and transfers. Completed special projects as requested by leadership. Paid invoices, using SAP (60%) via P-Card online or via phone. Maintained files, scanned and sent each invoice to A/P; paid via P-Card.Kraft Foods support the Supplier Diversity Director assisting with Trade ShowsTECHNICAL SKILLSMS Office Suite, Visio, Ariba, Concur Microsoft Word, Excel, PowerPoint, Outlook / Visio/ SAP / BOX / SharePoint / WebEx / Concur Travel Management; International & Domestic / Calendar Management / Event Coordination / Expenses Administrative Assistance / Customer Service / Problem Resolution / Communication / Project Management / inventory management / Cross Team Collaboration / Client Services / Self SufficientEDUCATIONLake Park HSCollege of DuPageGrand Canyon University 5/20 PresentStudies Bachelor of Science in Marketing & Advertising |
