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Click here or scroll down to respond to this candidateCandidate's Name
Street Address HOME: PHONE NUMBER AVAILABLEE-mail: EMAIL AVAILABLEPROFESSIONAL SKILLSSummary: Highly driven and self-motivated learner with extensive experience working for C-Level Executives and a drive for continual improvement.Technical Skills: MS Office Suite 2010, Microsoft Office Suite 365 which includes PowerPoint, Excel, Word and Outlook. Working knowledge of Visio, SharePoint, Concur, Oracle, Sales Force and Google Suite, Zoom, Webex, Microsoft Teams.Skills: Organization, Collaboration, Problem Solving, Leadership, Communication, Accountability, Building Relationships and Multi-tasking. Able to handle difficult situations in a professional manner. Efficient at organizing department activities and special events, documenting department standards and user instruction sheets and user guides..PROFESSIONAL EXPERIENCEExecutive Assistant (2021Present) for Community Psychiatry in Sacramento, California (Remote)Responsibilities include:Work directly for the CEO, CFO, COO and SVP of HRManaged 3 Administrative AssistantsSchedule meetings thru OutlookSchedule Teams callsManage all aspects of Executives daily activities including e-mails, phone calls, letters, correspondence, messages and communication with internal and external contactsScheduling of domestic and international travel including hotel and car arrangementsWork with pilots for CEOs travel on private plane.Prepare documents for public events and speaking engagements by compiling relevant information and contributing content to composition of presentations and correspondencePrepare and track expense reports thru ConcurPerform comprehensive events planning and coordination function, including attendees, flow of information to attendees, equipment, staffing, catering and location in various cities.Prepare and maintain confidential information and dataOrdering food for meetingsScheduling interviews for open positionsSubmit requisitions to HR for open positionsSpecial Projects as assignedAttend board meetings and take minutes in various cities.Executive Assistant (20182020) for Charter Communications in Greenwood Village, CO Responsibilities include:Work directly for a Sr. Vice President and 4 Vice PresidentsManaged 4 Administrative AssistantsSchedule meetings thru OutlookCreate requisitionsManage all aspects of Executives daily activities including e-mails, phone calls, letters, correspondence, messages and communication with internal and external contactsScheduling of domestic and international travelHelp employees with Visas and Passports when needed for travel.Prepare documents for public events and speaking engagements by compiling relevant information and contributing content to composition of presentations and correspondencePrepare and track expense reports thru ConcurManaged the day to day office of the ExecutivesPerform comprehensive events planning and coordination function, including attendees, flow of information to attendees, equipment, staffing, catering and location.Prepare and maintain confidential information and dataOrdering food for meetingsScheduling conference roomsScheduling interviews for open positionsSubmit requisitions to HR for open positionsHelp with new hire onboarding which includes finding them an office, setting up a new phone and pc, etc..Special Projects as assignedAttend board meetings and take minutesSr. Executive Assistant (20152017) for Oracle Corporation in Denver, Colorado.Responsibilities include:Worked directly for a Sr. Vice President of Development and 8 Vice PresidentsCorporate event planning for 200+Took minutesScheduled meetings thru Outlook, maintained filing system and maintained distribution listsArranged domestic and international travel thru the travel websitePrepared and tracked expense reports after travel, prepared and tracked purchase requisitions, reconciled all AMEX credit cards periodicallyScheduled departmental meetings including set up in various cities, created agendas and arranged catering needs.Scheduled meetings (CVCs) with our customers. This included: working closely with the Application Sales Manager (ASM) to make sure the meeting runs smoothly, arranged the conference room, created an agenda, invited speakers, created gift bags and ordered foodWorked on assignments that are complex in nature and help staff with their needsUsed MS Word, Excel, PowerPoint, Outlook, email messaging tool, Oracle Beehive and Oracles other toolsHelped employees with their visa applications requirementsSent e-mails out on the Sr. Vice Presidents behalfComposed and typed routine letters and reports, and other materialOrdered office supplies; sent out Fed Ex and UPS packagesScheduling of interviews for open positionSubmitting requisitions to HR for open positionsKept track of expenses for Sr. Vice President thru an excel spreadsheet for budget purposesManaged the day-to-day officeExecutive Assistant (20102015) for National Renewable Energy Laboratory in Golden, Colorado. Responsibilities include:Worked directly for a staff of 30 ScientistsManaged 5 Administrative AssistantsArranged domestic and international travel thru Concur as well as submitted the travel and conference paperwork that is required by NREL then process all expense reports after travel is completed thru ConcurHelped with endnotes for Scientist working on journals and articlesScheduled seminars for Post Doc interviews, entered new open positions into the Kenexa database for posting internally and externallyScheduled departmental meetings including setting up in various cities and cateringScheduled quarterly laboratory safety inspections for the department and entered findings into the inspection tracker, kept track of all lab equipment coming and going thru property pass forms.Updated our departmental website with current and new employee biographies and kept departmental publications list updatedTracked and communicated deliverables, tracked group training reports thru the Gateway toolWorked on special projects such as helping with the submittal of a new FOACreated word, excel and power point documentsWas responsible for getting computers and workstations set up for new hires, was responsible for submitting site access forms before new hires come on board, renewal paperwork for Post Docs, helped employees who are exiting with the separation process in share pointManaged the departmental phone lists and kept them updated, set up web conferences, completed foreign national data card forms for foreign visitors coming on site, ordered office supplies and ordered cell phones for employeesProcessed invoices thru Oracle, printed out financial reports thru NQuire, created purchase orders, created check requests and requests for paymentCoordinated corporate events which included: site selection, timelines, ensured related material is produced for meetings, worked with vendors to negotiate services and fees, handled all meeting agendas, meals, audio and visual equipment, air transportation, hotel room accommodationsExecutive Assistant (2003-2009) for Xcel Energy in Golden, Colorado. Responsibilities include:Worked directly for the Vice President of Operations + 6 Direct ReportsDesigned created and edited power point, excel and word documentsMaintained Vice Presidents calendars through Outlook, maintained filing system and tickle fileScheduled travel arrangements and maintained confidential filesGreeted and directed internal and external customers, answered phones and distributed mail and ordered office suppliesDesigned and administered office proceduresPrepared and entered expense reports in Concur, managed accounts payable and accounts receivableApproved staffs time in the Maximo timekeeping systemWorked on special projects as assignedWorked as a Project Manager on a project called Documentum, trained employees on Documentum across the fleet, created training manuals for Documentum and coordinated the training schedule, supplies and equipment for DocumentumApproved purchase orders on VPs behalf when they are gone, paid invoices through Maximo, maintained departmental budget and reconciled credit cardsManaged the department phone and contact lists, updated and maintained departments shared folderHelped the staff with their needsCoordinated quarterly staff meetings with all direct reports in various cities which includes site selection and cateringWorked as part of the companys safety team which included the following duties: set up quarterly safety meetings with all employees; brought in guest speaker to talk about different topics quarterly, assisted with employee safety training on fire extinguishers and disaster preparedness. Also assisted with the implementation of systems, procedures, processes, policies, and monitoring effortsGathered and updated direct reports weekly status reports and enter them into SharePointSet up web conferencesCoordinated corporate event planning which includes: developing and managing all major meetings which includes- site selection, timelines, ensured related material was produced for meetings, worked with vendors to negotiate services and fees, handled all meeting agendas, meals, audio and visual equipment, air transportation, hotel room accommodations, etc..EducationPlatte Canyon High School, Bailey, CoSecurity ClearanceSecret ClearanceReferences Available Upon Request |
