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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Hamilton Dr Woodbridge, VA PHONE NUMBER AVAILABLE EMAIL AVAILABLEA highly organized and detailed-oriented Executive Assistant with 15+ years experience providing thorough and skillful administrative support to senior executives. I have the ability to grow positive relationships with clients and colleagues at all organizational levels. I am dedicated, focused, and able to prioritize and complete multiple tasks and follow through to achieve project goals and objectives. I have the ability to apply judgment and initiative to determine the professional approach or action to take to take in both routine and non-routine situations.AREAS OF EXPERTISENetwork Operating Systems, MS Windows NT, Network Protocols, Windows XP Professional, Database Management Software: Lotus Notes, Microsoft Word, Outlook, Operating Systems: Windows 2000, Windows 2000 Professional, Windows, 3.x, Windows 95, Windows 98, Windows XP, Excel (Beginner), FMS, ACS, SAR Request, IFMS, Travel, DTS Travel, People Soft (Timekeeping)PROFESSIONAL EXPERIENCEParsons/Ft. Belvior, VA 06/2020 PresentMission Analyst/Senior Technical SpecialistMission Analysts (MA) responsibilities include ensuring the BSA team has administrative, logistical, security, and technical support throughout the BSA, to include: pre-trip planning information, logistical support, classification guidance, information security, equipment management. To accomplish these functions, the PA must work closely with the DTRA Team Chief (TC) to: ensure a clear understanding of the support needed for each assessment; schedule and coordinate activities at home station with the team chief and all team members; coordinate all team logistics (travel, equipment, clearances, etc.); coordinate with DTRA SSO for moving information into and out of the SCIF; identify, for TC approval and with the specialists advice, security classifications of BSA products where the customer has not provided guidance; and monitor suspense deadlines for staff and report status to TC.Focused Management Inc/NGA, Springfield, VA 05/2019- 05/2020Executive SecretaryRresponsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, open, read, route, and distribute incoming mail and other materialsResponsible for maintaining office calendars, scheduling appointments and meetings, and make travel arrangements (DTS) for supporting office, Deputy& Deputy Director, Chief of Staff. Serve as Defense Travel System (DTS) subject matter expert and process pre/post-Travel requirements for government staff..Responsible for interpret and implement guidelines and manage time and attendance related office records, administer timesheet support and maintain timekeeping reports.Responsible for planning, coordinate and review all administrative management activities for the organization; functions include training/travel, suspense systems, space planning, personnel management, record management, and logistics support.Responsible for performing read ahead books for Director and Deputy Director of NGA when they are traveling or when they have office visits from foreign nationals.Responsible for Contact security office at NCE for clearance-passing POC information. Ensure clearances are passed and received, country and medical clearances.Responsible for arranging for the Director and government staff to get NGA Taxi service to attend meetings in other government facilities. Provide a taxi (driver with vehicle) to and from the facilities. Coordinate VIP parking to meetings.Responsible for arranging for the Director to get Pentagon parking for his meetings at the Pentagon.Responsible for presenting the highest level of professionalism. Provide excellent customer service in a highly fluid environment for NEA.Responsible for preparing and maintain staff roster lists and recall rosters; and other administrative support requirements as may be required.Responsible for routing Staff Summary Sheets to the team group and front office of NGA.Key Accomplishments:DTS TravelStaff Summary Sheets PrepartationWorking with SESsE3 Federal Solutions, Pentagon 03/2019- 4/2019Records Management AnalystMaintain a compliant records management program to encompass all relevant material developed by the office and historical organizationsSupport document searches in response to FOIA requestsMaintain awareness of all applicable records management regulations, guidance, and best practicesAdvance Decision Vectors LLC/DTRA, Ft. Belvoir, VA 05/2018-03/2019Office Manager/Executive Administrative AssistantResponsible for performing administrative duties, in a fast paced, highly visible office environment. Products, services, and performance should be high quality, professional, and timely.Responsible for duties including, but are not limited to, office management, correspondence (rounting to write office), development, records/files management, database management/data entry, and Microsoft Office familiarity.Responsible for office supply inventory (track/order supplies), clerical/secretarial duties, and visitor reception/escorting.Responsible for communicating with agency personnel and stakeholders to answer telephonic or electronic inquires, collect information updates and schedule activities as needed.Responsible for preparing a variety of handout types recurring reports and standard templates.Responsible for working with staff to create monthly reporting format and conduct briefings as requested. Provide user analytics, assist staff in analysis, and provide recommendations.Responsible for attending meetings to transcribe record meeting minutes and compile data to distribute internal and external efforts in forums, working groups as specified by the Government..Key Accomplishments:DTS TravelPassing Clearances to Different FacilitiesUpdating CAC and Courier CardsGeneral Dynamics/ODNI, Reston,VA 05/2015-05/2018Executive AdministratorWas responsible for maintaining 4 Chief and 2 Deputy Director Office calendar, scheduling appointments, and meetings.Was responsible for making travel arrangements and vouchers via (GOTRAVEL).Was responsible for preparing read ahead books for Chief and Deputy Director for meetings or conferences.Reserve conference rooms for our staff.Was responsible for preparing EARRS for new employees. Setting up there location, title, and access. I have also remove employees when they are departing the group or building.Was responsible for ordering supplies for customers on GENESIS websiteWas responsible for scheduling meetings and appointments (coordinated schedules, reserved conference rooms, prepared and distributed agendas and appropriate material)Was responsible for coordinating events (secured and organized the facility, catered arrangements).Was responsible for coordinating and Prepare Visit Request for meetings with security office. Get all the guest info and how long the visit will be.Was responsible for preparing Panel Books for government positions. Print off all Bios and PARs of the person and put into binder for the panel board.Was responsible for preparing and maintain staff roster lists and recall rosters; and other administrative support requirements as may be required.Was responsible for Planning, coordinate and review all administrative management activities for the organization; functions include training/travel, suspense systems, space planning, personnel management, record management, and logistics support.Key Accomplishments:Preparing and Ordering office furniture thru GENESISPreparing panel books for government positionsSupporting 4 Chiefs and 2 Deputy Directors along for 50 staff membersFocused Management Inc/NGA, Springfield, VA 02/2011-01/2015Executive SecretaryWas responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, open, read, route, and distribute incoming mail and other materialsWas responsible for maintaining office calendars, scheduling appointments and meetings, and make travel arrangements (DTS) for supporting office, Deputy (SES1) & Deputy Director, Senior Advisor, and Chief of Staff. Serve as Defense Travel System (DTS) subject matter expert and process pre/post-Travel requirements for government staff.Was responsible for interpret and implement guidelines and manage time and attendance related office records, administer timesheet support and maintain timekeeping reports.Was responsible for reviewing documents in accordance with NGA correspondence procedures, manage all office correspondence, tract actions such as agency-controlled correspondence, edit and re-format agency-controlled correspondence in accordance with agency proceduresWas responsible for planning, coordinate and review all administrative management activities for the organization; functions include training/travel, suspense systems, space planning, personnel management, record management, and logistics support.Was responsible for tracking and manage taskers in the N-CERT system.Was responsible for performing read ahead books for Director and Deputy Director of NGA when they are traveling or when they have office visits from foreign nationals.Was responsible for working with NEA or Mission Outcomes or other KC personnel to determine TDY and POC information. Contact security office at NCE for clearance-passing POC information. Ensure clearances are passed and received, country and medical clearances.Was responsible for arranging for the Director and government staff to get NGA Taxi service to attend meetings in other government facilities. Provide a taxi (driver with vehicle) to and from the facilities. Coordinate VIP parking to meetings.Was responsible for arranging for the Director to get Pentagon parking for his meetings at the Pentagon.Was responsible for presenting the highest level of professionalism. Provide excellent customer service in a highly fluid environment for NEA.Was responsible for preparing and maintain staff roster lists and recall rosters; and other administrative support requirements as may be required.Was responsible for preparing and route Staff Summary Sheets to the team group and front office of NGA.Key Accomplishments:DTS TravelStaff Summary Sheets PrepartationWorking with SESsOTHER RELEVANT EXPERIENCENW SYSTEMS, Springfield, VA, 08/2008-08/2011Secretary VWas responsible for directly assisted Division Director, Deputy Director, and Assistant CIO with calendar and travel arrangements (including creating trip packages for TDYs) Ensured Director was well prepared with accurate and up-to-date information prior to meetings. Scheduled high-level meetings throughout NGA and National Geospatial-Intelligence Agency College (NGCWas responsible for providing oversight for the destruction of classified materialsWas responsible for managing incoming/outgoing correspondence and kept notes at meetingsWas responsible for applied knowledge of current administrative procedures (correspondence, staff summary sheets, etc)Was responsible for processing Defense Travel System (DTS) travel orders and PeopleSoft timekeeping for employees.Was responsible for providing the daily calendar in hardcopy to Division Director and Deputy Director and applied schedule changes as needed.Was responsible for scheduling classified and unclassified conference rooms and VTCs for divisionWas responsible for supporting senior staff by participating in daily Dial-in meetingsWas responsible for Providing presentations for daily binder for the Deputy DirectorWas responsible for supporting the Acquisition Contracts Training and Certification (ACC) team in addition to the Director and the ACC Chief. Assisted with course materials and prepared classroom for class.Was responsible for editing spreadsheets for Matrix team folders and added supplemental data to the spreadsheetsWas responsible for preparing spreadsheets for Records Management Audits, prepared the Office File Plan records and was the Records Management Liaison CoordinatorWas responsible for inputting and provided oversight on taskers with the Director and staffWas responsible for preparing and updated weekly status reports for the groupWas responsible for preparing and updated WAR Reports and prepared course rosters for the Matrix courses, put in course session tables and enrolled students, ppdated and maintained mandatory training in the PeopleSoft system.Key Accomplishments:PeopleSoft Time KeepingRecords Management Liaison CoordinatingDTS TravelTKC Tech/ Federal Bureau of Investigations (FBI), 2006 2008Senior Administrative Officer/Security TechnicianWas responsible for support to a secured government facility. Opened secured office areas and secured all electronic devices; monitored and secured entrance areas.Was responsible for maintaining a database of cleared employees, government officials, dignitaries, visitors and vendors before granting access to the facility.Was responsible for meet and greeted visitors to the FBI STAS.Was responsible for handling, screened and directed incoming calls.Was responsible for ensuring that visitors to the facility were properly badged according to their clearance level. Received sorted and distributed mail and maintained office supplies.Was responsible for managing daily schedule and calendar of Unit Chief (Deputy Director).Was responsible for scheduling meetings and appointments (coordinated schedules, reserved conference rooms, prepared and distributed agendas and appropriate material)Was responsible for monitoring action items (tracked staff assignments and ensured deadlines were met).Was responsible for organizing and maintained electronic and paper files.Was responsible for composing and sent emails and other forms of correspondence.Was responsible for preparing and processed reports and documents.Was responsible for coordinating events (secured and organized the facility, catered arrangements).Was responsible for tracking travel and expense forms and logged collaborative information into the Task Tracker log.EDUCATION & TRAININGHigh SchoolGar-Field High SchoolPeopleSoft AO/PAR/Position Management TrainingDTS Travel TrainingTimekeeping TrainingRecords Management TrainingE-Supply TrainingGenesis TrainingRECOGNITION/AWARDSN/AHIGHEST SECURITY CLEARANCE HELDDoD Top Secret/Sensitive Compartmented Information (TS/SCI/CI POLY) |
