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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLE PHONE NUMBER AVAILABLESr.Executive Assistant / SummaryMotivated take-charge, self-starter with an aptitude for learning new skills quickly Highly effective while working within team environments as well as independently Ability to prioritize multiple projects and adjust workload accordingly Exceptional interpersonal, organization, business communication and time management skills High standards/degree of confidentialityAdvanced level of proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint) Knowledge of GSuites, Zoom, Skype, Lifesize, Slack Event planning for small and large groups on and off-site EXPERIENCE03 2020 - Present Twilio Denver, ColoradoExecutive Administrator to GMSupport GM and VPManage executives schedules via GSuitesMaintain high level of confidentialityExtensive interfacing with VPs, Directors, Human Resource, Employee Engagement TeamServe on Denver Site Committee, Executive Assistant TeamGo to person for office policies/procedures, on-boardingSpecial Projects, Grubhub, Amazon and employee appreciation awardsEvent PlanningProcess expense reportsManage Staff Agenda, Action Items12 2018 - 03 2020 Inteliquent Boulder, ColoradoExecutive Administrator to CEOSupport CEOSchedule, Plan, Implement Qtrly Board of Managers meetingsMaintain high level of confidentialityExtensive interfacing with VPs, Directors, Human Resource, Investor GroupCoordinate with Facilities new office layout, designCoordinate with Facilities office expansion project, layout, design, vendor mgmtCoordinated office moveManage vendors and property management issues/concernsGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Schedule travel, process expense reports, which include travel arrangements, hotel accommodations, catering, dinners, and events01 2018 - 10 2018 Inscripta Boulder, ColoradoExecutive Administrator to CEOSupport Co-Founders as neededSchedule, Plan, Implement Qtrly Board of Directors meetings, Happy Hour, Team eventsManage and inventory: Employee Schwag and Office SuppliesMaintain high level of confidentialityExtensive interfacing with VPs, DirectorsManage executives schedules via OutlookManage executives emails / follow-up, etc as needed/requestedHuman Resource Coordinator schedule on-site candidate visits, hotel and 1:1 meetingsHuman Resource Onboarding New HiresLegal NDA CoordinatorDesigned and Coordinated new kitchen layout and installationManage weekly cateringGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Schedule travel, process expense reports, seminars, which include travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events 07 2016 01 2018 noosa yoghurt Lafayette, Colorado Executive Assistant to CEO; CSO, CMOSupport Co-Founders as neededSchedule, Plan, Implement Qtrly Board of Directors meetings, Bi-Annual Sales Team eventsManage direct report - Shipping ClerkManage and inventory: Consumer Schwag, Sales Sell Sheets, Stocker swag, etc.Compile and prepare general monthly Excel reports and PowerPoint presentationsMaintain electronic and hard copy filesMaintain high level of confidentialityExtensive interfacing with SVPs, VPs, Directors and other executive assistantsManage executives schedules via OutlookManage executives emails / follow-up, etc as needed/requestedHuman resource interface, scheduling potential candidates (air, hotel, ground and meetings)Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Schedule travel, process expense reports, seminars, which included travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events PHONE NUMBER AVAILABLE DaVita Healthcare Denver, Colorado Executive Assistant to VP Corporate Business DevelopmentSupport 2 Vice Presidents and 3 direct reportsCompile and prepare general monthly Excel reports and PowerPoint presentationsMaintain electronic and hard copy filesMaintain high level of confidentialityExtensive interfacing with SVPs, VPs, Directors and other executive assistants globallyManage executives schedules via OutlookManage executives emails / follow-up, etc as needed/requestedHuman resource interface, scheduling potential candidates (air, hotel, ground and meetings)Go to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Schedule travel, process expense reports, seminars, which included travel arrangements, hotel accommodations, catering, activities, registration, dinners, and events PHONE NUMBER AVAILABLE Rogue Wave Software, Inc Boulder, Colorado Executive Assistant to CEOSupport CEO, CFO, General Council, Sr VP Sales, VP Development, VP ProductsCompile and prepare Excel reports and PowerPoint presentationsMaintain electronic and hard copy files, contracts, organizational charts and documentsMaintain an extremely high level of confidentiality (acquisitions, re-structuring, etc..)Coordinate extensive domestic and international travel and expense reportsManage executives schedules via Outlook (schedule meetings on/off-site, video conference, teleconference, webinars, staff meetings)Interface for Human Resources and LegalGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Manage offsite document storage and shredding service including document retrievalHandle all logistics for bi-yearly offsite Management Strategy SessionHandle Event Planning Committee for Quarterly community volunteer eventsVendor managementInitiated cost saving measures shipping, office supplies, consolidated vendors PHONE NUMBER AVAILABLE Teleplan Services Colorado Lafayette, Colorado Executive Assistant (Corp Operations Officer)Support Corporate Officer and 6 DirectorsEffectively opened remote office secure vendors, facility issues, security, cleaning and supply servicesBuilt relationship with CorporateCompile and prepare Excel reports and PowerPoint presentationsMaintain electronic and hard copy files, contracts, organizational charts and documentsMaintain an extremely high level of confidentialityExtensive interfacing with corporate officers, VPs, Directors and other executive assistants globallyCoordinate extensive domestic and international travel and expense reportsManage executives schedules via Outlook (schedule meetings on/off-site, video conference, teleconference, live link meetings, webinars, staff meetings, roundtables, etc.)Coordinate team building events, leadership conferences, etc. (to include, travel, hotel, catering, events, registration, dinners, etc)Interface for Human Resources, Legal, CorporateGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Implement on-line travel booking, tracking, etc (Egencia)Implement travel policy by Region, by site03 2008 - 08 2010 Level 3 Communications, LLC Broomfield, Colorado 06 1997 - 08 1999 Sr Executive Assistant (Finance and Finance Customer Care organization)Support 3 Vice Presidents and 15 DirectorsCompile and prepare Excel reports and PowerPoint presentationsMaintain electronic and hard copy files, contracts, organizational charts and documentsMaintain an extremely high level of confidentialityExtensive interfacing with corporate officers, VPs, Directors and other executive assistants globallyCoordinate domestic and international travel and expense reportsManage executives schedules via Outlook (schedule meetings on/off-site, video conference, teleconference, live link meetings, webinars, staff meetings, roundtables, etc.)Coordinated team building events, leadership conferences, etc. (to include, travel, hotel, catering, events, registration, dinners, etc)Manage executives emails / follow-up, etc as needed/requestedEstablished and maintained vendor relationshipsHuman resource interfaceGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Effectively coordinated relocation: assisted in department space allocation, equipment requirements, furniture requirements, telecom set-up without interruption to operations PHONE NUMBER AVAILABLE StorageTek /Sun Microsystems Broomfield, Colorado Sr. Executive Assistant/Project Mgr (Corporate Officer Sales and Service)Supported 4 Sr. Directors, 6 direct reports, and approximately 200 employeesCoordinated cross-functional integration meetings between Sun and StorageTek servicesOrganized team building events between partner and badged employees keeping within budget (200+)(logistics, caterings, give-aways, prizes, decorating and marketing)Effectively coordinated two major relocations: assisted in department space allocation, equipment requirements, furniture requirements, telecom set-up without interruption to operationsHuman Resource interface (Created, reviewed and monitored job postings, pre-screened, interviewed)Reviewed, tracked monthly employee headcount and utilization reportsCreated extensive slide and graphic PowerPoint presentations for trade shows, service events, club events, conferences, seminars and customer meetingsCollaborated on a cross functioning team to write, test and implement Business Continuity PlanGo to person for office policies/procedures, office supplies, maintenance issues/concerns, etc.Manage executives emails / follow-up, etc as needed/requestedManage executives schedules via Outlook (schedule meetings on/off-site, video conference, teleconference, live meetings, staff meetings, team building events, etc.)Maintain extremely high level of confidentialityExtensive interfacing with corporate officers, VPs, Directors and other executive assistants globallyCoordinate domestic and international travel and expense reportsInterfaced extensively with internal and external customers |
