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Click here or scroll down to respond to this candidateCandidate's Name
Street Address Bushwick AvenueBrooklyn, NY Street Address
PHONE NUMBER AVAILABLE Cell / EMAIL AVAILABLESkillsComputer: PC/ Proficient, Word, Excel, Outlook, Concur, Procurement.Administrative: Possess excellent organizational, analytical and oral/written communication skillsLanguage: Intermediate Ancient Greek and LatinProfessional ExperienceExecutive Assistant Bank of Montreal June 18 January 2020 Trading Floor working with Global Head / Managing Director & Director Metals Team.Working with a team of 15 process professionals expensesFollow BMO policy when booking travel & process expenses.Heavy travel arrangements for both international & domestic multi leg tripsApplying for Visas when traveling abroadCoding invoices for budget approval & expense approval.Creating P.Os in procurementHeavy calendar managementSetting up conference calls working within different time zones.Managing Multiple Projects, Objectives and DeadlinesProvided administrative and office support assistance for the COO Brad Rothbaum /Global Head / ManagingCoordinated appointments, meetings, domestic/international arrangements, conferences, interviews, openings,corporate events, charitable functions, private parties, security/valet services and media/dining engagementsProcessed travel/entertainment expense reimbursements and accounts receivable/accounts payableNasdaq, Finance; One Liberty Plaza, May 2017 May 2018Executive Assistant - EVP & SVP New business developmentMaintained multidimensional complex (different time zones) calendar appointments using Skype, Dial in & WebEx.Booked conference rooms and scheduled meetings.Arranged conferences for different NYC Nasdaq locations.Submitted expense reports using Concur for 2 EVPs and their teams.Extensive international and domestic travel for two Executive Vice Presidents.Set up video conferences meetings! Skype / Webex and Meet me.Communicated with board members and managed materials and details for quarterly board meetings and distribution of materials.Monitored email and reply on behalf of SVP & EVP when appropriate.Collaborated closely with staff team to complete various projects & conferences and meetings.Printed all legal documents for stock quotes, bids, prepare for signature, notarized if required, copied and sent to all parties.Maintained customer and employee confidence and projects, operations by keeping information confidential.Acted as an informal resource for colleagues with less experience.Maintained appointment schedule for multiple persons by planning and scheduling meetings, agendas, conferences, teleconferences & travel.Age Group LTD, New York, Sep 2005 - Aug 2015Executive Assistant C-Level CEO! PresidentManaged daily schedule for C-level executives with unique work styles ensuring they stay on track throughout the day.Provided extensive calendar scheduling using Outlook for calls, meetings, events and personal appointments.Coordinated exceedingly high volume of domestic and international business travel inclusive of intricate itineraries, meeting confirmations and locations, air, hotel, ground transportation, visas and restaurant reservations.Maintained a high level of confidentiality with emails, records for both business and personal information.Distributed petty cash and tracked all transactions and submit on monthly basis via spreadsheet.Ordered supplies for the office and assisted with special projects.Arranged domestic and international conference calls.Input sales orders into corporate data base from multiple sales personnel.Negotiated contracts with service vendors, worked to revise terms where available.Organized tiling system keeping mounds of paperwork into confidential detail oriented system.Handled all bills including gas, electric, phone, cable for multiple homes.Processed all customer invoices either by mail or uploading onto customer system.Acted as a liaison between clients and CEO/President as needed when they were not available.Responsible for checking all sales orders to ensure all information was correct to input into data base.Composed business letters, emails, memos for clients and inter-office communication.Reserved and coordinated conference room for meetings & organized meeting materials.Recorded and transcribed meeting minutes.Event planning for various meetings, holiday parties and meetings.Volunteer/Freelance ExperienceUnited Way Giving CampaignEducationBachelor Degree, Business ManagementBaruch City College, New York, NYHS DiplomaQueens Vocational HS, Long sland City, NYSecretary Studies.Licenses:New York State Notary Public.ReferencesWill be furnished upon request |
