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Candidate's Name
4475 South West 163rd Passage Miami, Florida, 33185PHONE NUMBER AVAILABLE EMAIL AVAILABLEPROJECT COORDINATOROrganized, detail-oriented accounting expert with 9+ years document preparation and distribution experience. Skilled at maintaining vendor files, preparing invoices, and processing expense reports. Proven record of streamlining data processes and improving business productivity. Excellent written and verbal communication. Known for juggling multiple projects and completing jobs on time. Creative problem solver, team leader, and mentor. Highly trained in Excel, Microsoft Office, FTP Rhino Software, Adobe PFD Reader and Writer, and OCR Optical Character Recognition. Fluent Spanish.Accounting Billing Document Creation Payroll File Conversion Organization Customer ServiceScheduling Multi-tasking Problem Solving Written & Verbal Communication Process ImprovementPROFESSIONAL EXPERIENCEDELANT CONSTRUCTION, Miami, Florida 2014-2019General Contractors, Public and Private Sector delivering Design Build Project Residential and Commercial.Project Coordinator MB Station A mixed-use project 190 Rental Units with a Fire Station at the Base.Project Coordinator- Midtown Doral Project - Major mixed use project 8- story residential buildings with striking architecture and contemporary designs, significantly elevating the lifestyle of Doral residents. Encompassing 509 residential units and 72,000 square feet of commercial space.T.Y. LIN INTERNATIONAL, Miami, Florida 2013-2014Global, multi-disciplinary infrastructure services firm providing planning, design, construction and project management services to various industries.Document Control Manager for International Project: Sistema Tramo Metro Caracas Guarenas Guatire in Caracas, VenezuelaSpearheaded quality control and project documentation for multi-million dollar Venezuelan government rail transit project, working independently to maintain exceptional accountability and quality and to coordinate 6 platform construction projects from headquarters in Miami. Managed all incoming and outgoing process documentation. Maintained extensive, accurate records in accordance with International Organization for Standardization.Obtained International Organization for Standardization (ISO) certification to manage projects from U.S. office.Utilized quality control expertise, organizational skills and Spanish fluency to keep exceptional daily records as required by Venezuelan governmentEarned exceptional personnel review and significant salary increase after 3 months in position.Maintained extensive e-mail contact with 6 project managers, collaborating successfully to facilitate and document daily activities.Developed and innovated means to communicate information to project managers in absence of appropriate software, coordinating all e-mail communication between various international offices and communicating successfully as liaison between Caracas, Miami and Austria offices.Maintained exceptional records of printed electronic correspondence, memoranda, meeting agendas and minutes, calculations and photographs.Documented and reviewed transmittals to ensure thorough, accurate documentation.Provided engineering support to mechanical, electrical and plumbing (MEP) task leads.Utilized FTP to transmit large documents.DRAGADOS USA, Davie, Florida 2008-2013New York-based company constructs dams, tunnels, and highways. Founded in 2005. Subsidiary of Actividades de Construccin y Servicios, S.A.Senior Document Control AssistantPlayed integral role in multi-million-dollar I-595 project. Assisted Document Controller in managing all department files. Processed 100+ documents per week. Copied, scanned, filed 300+ documents per month. Delivered 50+ documents daily. Completed record searches. Organized document control office supplies. Distributed incoming and outgoing correspondence. Mentored and trained employees. Maintained bid documents in the DUSA FTP site. Performed research for lawyers and auditors. Implemented South African construction software, Docwize. Coordinated submittal deliveries. Transported documents to and from project site. Updated RFP documents and submittal logs. Compiled and analyzed data. Contributed to development of project procedures. Proofread architectural engineering project documents for accuracy. Implemented processes to enhance work flow.Candidate's Name
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EMAIL AVAILABLEDRAGADOS USA (continued)Senior Document Control AssistantIncreased business efficiency by converting paper files to electronic records.Streamlined workflow processes and improved productivity by implementing document management system.Verified documents by analyzing blueprints, change orders, and drawings.Processed request for qualification and proposals. Input data into contract management information system.Provided excellent customer service by promptly resolving billing concerns.Reduced the cost of locating, copying, and recreating office documents.Played integral role in development and administration of a secure virtual team website that assisted users in locating important information.Conducted regular document audits to ensure proper project procedures were followed.Wrote project status reports, technical documents, and worksheets.Archived and organized documents such as design drawings, vendor submittals, shop drawings, design review records, and special studies.Researched, compiled, and tracked documents relevant to project assignments.AECOM DMJM AVIATION, MIAMI INTERNATIONAL AIRPORT, Miami Florida 2006-2008World-wide provider of professional and technical management support. Spearheaded $6.3B Capital Improvement Program, including $1.1B Terminal South and $2.8B Terminal North Expansion Projects.Document Control Technician / Records Management SpecialistAssisted program manager, Dade Aviation Consultants, in all aspects of project management in South Terminal. Reviewed record requests. Prepared legal documents. Oversaw record retention and turnover.Maintained and organized database of 1M+ documents.Trained and mentored employees in EDMS.CWC & ASSOCIATES, INC., MIAMI INTERNATIONAL AIRPORT, Miami, Florida 2004-2006Corporate and public business consultants.Records Management SpecialistManaged certified payrolls, confirmed wage and benefits compliance for North Terminal. Prepared invoices, change orders, contracts, and meeting minutes for large-scale aviation project.Offered technical assistance to small and minority businesses in North Terminal Program for Architectural Engineering.Integrated crystal reports.FLORIDA INTERNATIONAL UNIVERSITY, Miami, Florida 2001-2004Public research university with nearly 50K students.Administrative and Operations Support SpecialistManaged all travel-related projects for Hemispheric Center for Environmental Technology. Worked closely with vendors to assure timely delivery of items, proper invoicing, and prompt payment. Collaborated with human resources office to ensure new hires submitted timely and accurate documents.Provided technical assistance to small and minority businesses in the North Terminal Program for Architectural Engineering.Monitored inventory and purchased equipment and supplies as needed.Verified purchase orders to ensure compliance with university and department policies and procedures.Prepared hiring documentation for graduate and undergraduate students.Assisted administrative and professional personnel with employment contracts.Candidate's Name
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EMAIL AVAILABLEFLORIDA INTERNATIONAL UNIVERSITY (continued)Program Assistant/Travel CoordinatorOversaw entire travel department. Prepared and distributed confidential documents. Wrote special project reports and travel analyses for the Director and Associate Director. Created system reports. Verified document contents for accuracy. Supervised travel for multiple offices including: Miami, Florida, San Antonio, Texas, Cincinnati, Ohio, and Knoxville, Tennessee. Supervised submission of documentation to travel office. Balanced and reconciled all travel accounts. Managed use of purchasing card for all travelers. Reviewed purchases, submitted invoices for payment, and tracked payment status. Created payment vouchers for all expenditures.Designed and maintained effective travel reimbursement plan and payment system.Assisted Department of Health and Human Services with travel audits.Reduced costs by planning ahead and researching travel itineraries.Earned Employee of the Month award.EDUCATION / TRAININGLiaison Affair Certification and Professional Development ProgramFlorida International University, Miami, FloridaCertificate in Advanced English and Language ArtsMiami Dade Community College, Miami FloridaExecutive Secretary CertificationJMM Vocational Technical SchoolProject Management Basics and Team BuildingRedVectorContinuing Education CoursesAmerican Society of Administrative Professionals and American Management AssociationCOMPUTER SKILLSPrologProcoreOraclePeopleSoftMicrosoft AccessProficient with EDMSMicrosoft Office SuiteFTP Rhino SoftwareAdobe PFD Reader & WriterElectronic Management SystemOCR Optical Character RecognitionContract Management Information SystemDocwize Document Management SoftwareMGWS Document Control SoftwareJPEG, PNG, GIF, BMP, TIFF, Word, PDF File ConversionPROFESSIONAL MEMBERSHIPSAirport Managers Executive Secretaries Association (AMESA)American Society of Administrative Professionals (ASAP)American Management Association (AMA) |
