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Click here or scroll down to respond to this candidateCandidate's Name
EMAIL AVAILABLEPHONE NUMBER AVAILABLEBUSINESS SKILLS:Word processing: Microsoft WordOther applications: PowerPoint, Excel, Microsoft Outlook, PeoplesoftWriting ability (proposals, newsletters, presentations, resumes, cover letters)Internet skillsEvent coordination: user conferences, fund raising eventSTRENGTHS:Interpersonal skills - ability to put people at easeDependable, organized, efficientTeam playerSelf-starterBUSINESS EXPERIENCE:UF HealthDecember 2012 September 2019 Executive Administrative Assistant to Professor & Associate Chairman, Department of Pediatrics; UF CARES Director, Pediatric Infectious Diseases and ImmunologyHeavy maintaining of calendar (meetings, travel, conference calls, etc.)Travel arrangements (flights, hotel, mileage, fares)Create TARs (travel authorization request) and ERs (expense reports) relative to his travels, in PeopleSoftRegistrations for numerous conferences/speaking engagements attendedRenewal of memberships when appropriateSecuring items requested by Professor & Associate Chair (books, phone accessories, etc.)Submission of WCH (Wolfson Childrens Hospital) and CMS (Childrens Medical Services) time sheets monthlySubmission of vicinity and map mileage for travel (for reimbursement)Research and secure articles/periodicals requestedMonthly Division Meeting minutes and distributionConference room scheduling as needed/requestedWork with other team members as needed/requestedStaff information (birth dates and years of service)Reports:TOPWACMAT & Medical Foster Check requests and reimbursements for all staff and facultySecure flight/hotel accommodations for traveling staff/facultyDivision meeting preparations: Update agenda with new hires, birthdays, service dates, departing staffKeep abreast of new staff, start dates; departing staff for Staff Roster.Order parking tickets when requestedDaytona travel reimbursementsCoordinating of HIV Grand RoundsGateway Community Services, Inc.June 2008 November 2012 Executive Administrative Assistant/Liaison to Senior Vice President of Research, and Executive Director of The Boselli FoundationEnsure quality internal and external customer care and serviceOrganize and performs general office dutiesCollect payroll for Research Management StaffAssist with scheduling training events, workshops, in-services and other events to include scheduling, set up and other duties as requiredAccountable for maintaining agency records specific to immediate department in organized mannerAnswer incoming calls, and handle matters of any nature, as well as general inquiriesMaintain schedules, set appointments and all travel arrangements for Research Management as necessary or requestedCollect and verify incoming data, check for accuracy and completion, ensure all data is received in a timely mannerMaintain minutes of all meetings as required by the Senior Vice President of Research and Executive Director of The Boselli FoundationRecord and transcribe all minutes for Gateway Research meetings as requested, The Boselli Foundation Board of Directors, and staffResponsible for participation, communication and development of rapport with staff at all levelsAccountable for maintaining agency records pertinent to Research and The Boselli Foundation in compliance with HRS, local, State and Federal guidelinesPerform special projects and other Agency and Foundation related assignments as requestedJune 2004 June 2008 Senior Executive Assistant to Chief Executive Officer, Executive Vice President, Senior Vice President of Operations, and Senior Vice President of AdministrationCoordinate all meetings -- liaison with all community providers and funding vendorsArrange and coordinate all board businessCoordinate CEOs calendar and all executive staff travel arrangementsAttend all meetings chaired by CEO and record minutes and maintainBegan learning process of LBR's and CBIR's and the legislative process in TallahasseeReconcile CEO's expenses on a monthly basisJanuary 1999 June 2004 Administrative Assistant II to Senior Vice President and Executive Vice PresidentEnsure first impression is best impression when greeting business associates on behalf of superiorsTasked with multiple responsibilities simultaneously in a quick and accurate manner.Keep both Executives on track and abreast of changes and meetings.Responsible for all minutes (taking and maintaining) for most meetings pertaining to Executive Staff business and Medical with the exception of Board of Directors and clinical staffings.Operates all office machines.Responsible for input of all Client Satisfaction Surveys into CMHC.Developed Sick Call Log for tracking clients visits to Nurses Station.Responsible for ensuring all Managers, Directors and Program Administrators are notified of any upcoming meetings, appointments associated with the Sr. Vice President and Executive Vice President.Sr. Vice President of Administration is a member of the Clinical Trials Network (CTN) which often keeps her out of town I help keep her grounded in the goings on in her absence.Collect payroll for six different sites.Fill in on a regular basis for CEOs Administrative Assistant in her absence, and when requested otherwisePerform any other task deemed necessary by superiors at any given time in an excellent manner and time frame.January 1997 January 1999 Administrative Assistant to TPC Program Administrator January 1996 January 1997 Administrative Assistant for Human Resources DepartmentCOMMUNITY SERVICE:Brief time spent as Guardian ad litemCurrently volunteer with PXEquine (Equine therapy)EDUCATION:1993 -1995 Logos Christian College, Jacksonville, FLoAA in Christian CounselingoTook courses toward AS in Human Services at FSCJoAttended Stenotype Institute of JacksonvilleREFERENCES:Available upon request |
