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Click here or scroll down to respond to this candidate Candidate's Name
Street Address
Mobile: PHONE NUMBER AVAILABLE
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Summary
Administrative Assistant and Office Coordinator skilled at multi-tasking and maintaining strong attention
to detail. Employs professionalism, and superior communication skills to meet client and company needs.
Adept at coordinating travel, organizing large scale meetings and managing third party vendors. Highly
self-motivated with strong work ethic. Innovative and energetic administrative professional seeks
challenging administrative and coordinating role.
Highlights
Professional & mature Administrative support specialist
Articulate & well-spoken Microsoft Office Suite proficiency
Friendly/good communicator Mail management
Professional phone etiquette Travel administration
Customer service oriented Time management
Strong problem solver Plan meetings/Scheduling
Flexible Database management
Works well under pressure Invoice processing
Self-starter Technology adaptability
Accomplishments
Administrative support for Senior Director, Directors and department staff through document
management, calendar management, maintenance and scheduling. Ability to learn new systems and
software as required to effectively and successfully support all upper management and department staff.
Professional Experience
JOHNSON & JOHNSON CONSUMER PRODUCTS, Skillman, NJ 2013 to 2019
Global Healthcare Leader- Consumer Products
Administrative Assistant for the External Manufacturing Department
Provide administrative support for the Senior Director, Directors and department staff of the NA External
Manufacturing Make Department. Calendar management and maintenance to include the scheduling of Directors
meetings, staff meetings, town hall meetings and training seminars. Manage schedule of commitments while
insuring the calendar is fully maintained and accurate. Document management. Coordinate international and
domestic travel arrangements. Prepare and submit Directors expense reports (Concur). Purchase order preparation
(JJ Connect) track shipments and follow-up for in house product orders. Maintain and order office supplies (through
Ariba). Support and assistance in the process of onboarding new employees. Provide administrative support for
ComplianceWire and Training Coordinator. Coordinate activities for office moves, computer and phone
installations, space allocation and the like. Coordinate travel, plan large meetings and provide catering if necessary
for company meetings. Track vacation, travel and other activities for department. Prepare and maintain confidential
material. Microsoft Office Suite proficiency, Word, Excel. PowerPoint. Records retention activities. Special
projects as needed.
Candidate's Name Page 2 of 2
SUPREMIA INTERNATIONAL, Plainsboro, NJ 2005 to 2013
International Premiums Agency that creates premium products for cosmetics, fragrance, publishing and retail industries.
Administrative Assistant/Office Coordinator
Administrative Assistant to VP of Sales and VP of Operations. Scheduled Board of Directors meetings
and assisted with meeting materials and agendas. Lead administrative team members on special projects
and events. Calendar management /Microsoft Outlook. Coordinated and arranged international and
domestic travel itineraries (hotel accommodations, transport) for company executives and employees.
Provided logistical support to visiting UK Head Office Executives. Reception, front office management
(phones/messages/distribution of memos, mail and reports etc.). Mail management, office & kitchen
supplies, maintenance for office equipment and facilities. Organizing company events and outings.
Created and maintained computer/paper-based filing and organization systems for records, expense
reports and general/confidential documents. Special projects as needed.
SERENITY DAY SPA, South River NJ 2002 to 2005
Premier full service spa offering an array of high quality services.
Spa Manager
Initially employed as administrative assistant. After 6 months was promoted to Spa Manager. Successfully
handled employees through ownership transition of private to corporate environment. Daily management
of Spa staff and scheduling. Interviewing, hiring and training new staff members. Prepared payroll.
Purchasing and inventory control of spa supplies and retail products. Handled customer service
complaints and resolution. Developed marketing ideas to promote spa services and retail products.
Coordinated maintenance and repair services for building and grounds.
MERCK, Somerset NJ 2001 to 2002
Global Healthcare Leader
Administrative Specialist - Global Capital Procurement
Administrative specialist supporting Procurement Manager and staff on one billion dollar construction
expansion program in connection with Mercks. pharmaceutical and chemical development. Responsible
for coordinating department meetings, travel arrangements, expense reports and calendar management.
Consultants time sheet management. Document control. Data entry, e-filing, reception.
EMILIANI ENTERPRISES, Union, NJ 1998 to 2001
Distributor of Professional Salon/Spa products.
Administrative Assistant to VP of Sales
Administrative support for VP of Sales of 30 million dollar salon and spa product distributor.
Maintained weekly sales & commission database for territorial sales representatives and retail
stores. Assisted sales representatives (samples, product literature, special requests). Data entry/ processed
incoming sales orders. Customer service for retail accounts. Product inventory / database.
Education
Middlesex County College, Edison, NJ
Associate of Liberal Arts Degree
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