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E-mail: EMAIL AVAILABLEBoston, Ma Street Address  Mobile: PHONE NUMBER AVAILABLEDynamic, independent, flexible, well-organized, pro-active, collaborative, Administrative Assistant, Office ManagerHighly proficient: Microsoft Word, Excel, PowerPoint, Outlook, Access,Adobe, Oracle, Google, Salesforce.comCreate project files, maintain those files for Managers.Provide copying, binding, scanning and collating.Conduct on-line property records research.Office support for in-house seminars, office supplies, equipment, mail, building management.Update Client Database.Assist Managers with project status updates.Advance projects with communication to agencies, government offices, and client representatives.Track permits, approvals, submittals with external agencies.Prepare, submit application packages to agencies, boards and committees with jurisdiction over project work.Training, Administrative AssistantBoard of Education2013-PresentComplete administrative support accurately and deliver with quality and professionalism.Calendar, Microsoft Office Word, Excel, PowerPoint,Outlook, Access, Adobe, Webex, SharePointProcess and respond to a high volume of email, text messages, phone calls with clarity, accuracyFacilitate day-to-day workflow, respond to e-mails, coordinate meetings, correspondence, support teamPrepare, coordinate presentations, booklets, research, gather information, prepare documentation, projectsCoordinate activities and meetings, juggle multiple projects, meet deadlinesCoordinate materials, research, documentation for meetingsManaging multiple projects, analyzing numbers, and providing office supportAct as a cooperative team player, filing, typing, copying, binding, scanning documents.Daily scheduling, support and reporting analysisDatabase management, editing documents, conference planning, preparing agendas, scheduling meetings, respond to e-mails, screen calls, oversee correspondence, project managementStrong organization, support executive team with scheduling calls, planning meetings, mailingsManage IT needs: Printers, Faxes, Facilities, Help Desk, personnel movesCreate a productive work environment for the officeTravel arrangements for conferences, events, expense report managementLead all office management activities, greet visitors, office planning, build out, suppliesFacilities/Property ManagerGreat Hill Property2008-2013Property management, Facility Management construction projects: replacing windows, doors, hardwood floors, deck, porch, kitchen, Jacuzzi, bathroom renovation. First point of contact, client service calls, requests, issues.Manage the flow of contracts, change orders, and vendor approvals for construction projects.Print reports IBEAM, Op Stmts, MRIAdvance projects with communication to agencies, government offices, and client representativesTrack permits, approvals, submittals with external agencies.Prepare, submit application packages to agencies, boards and committees with jurisdiction over project work.Property description, maps, property photos, comp map and photosExecutive Assistant, Office ManagerNY Mercantile Exchange2006-2008Executive Assistant to Chief Information Officer, IT Dept, Legal, Operations, Software Development.IT Lab Manager, IT Operations Head, supporting 300 IT operations members and executives.Communicate, welcome, interact with clients, visitors, GoldmanSachs, Morgan Stanley, JPMorgan ChasePrepare Board of Director Presentations, set priorities, plan, organize workload, meet critical deadlines.Manage calendars, commitments, travel arrangements, plan itineraries, develop agendas, meeting materials.Manage projects, conduct research to support projects, provide background for executive decision-making.Maintain paper, online records define procedures for retention, protection, retrieval, transfer and disposal.Arrange meetings, conference calls: coordinating all meeting logistics, create agendas meeting materials.Vendor management - ensure approvals are provided, documents are receivedPrepare materials for presentations/meetings including spreadsheet input, photocopying and distribution.Executive Assistant, Office ManagerAscent Media2005-2006Executive assistant to Managing Director Sales and Marketing. Content Services coordinator for company providing content to motion picture studios, NBC, CBS, ABC broadcast networks, cable, Disney.Answered phones,.Prepared Spreadsheets,Marketing Budget, prepare payroll for consultantsHuman Resource coach contract employees, deliver payrollDatabase management; client reporting, updating monthly database, create custom reportsCreated marketing materials for new business development and PowerPoint client presentationsTeam support; invoicing, manage commission agreements, expenses, travel, organize client, team meetings.B.S., University of New Hampshire, Life Science, Durham, NH, Cum Laude, 3.2Masters Certificate, Columbia University 4.0