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Click here or scroll down to respond to this candidateSr. Executive AssistantLINKEDIN LINK AVAILABLE EMAIL AVAILABLEPHONE NUMBER AVAILABLEPage 1OBJECTIVEA top-notch professional with over 25 years of experience in supporting multiple levels of leadership. Possess endless skills in performing, coordinating and overseeing administrative and event planning tasks. Extensive experience in challenging, fast paced environments, always maintaining a high degree of integrity. Consistent ability to build trust and maintain strong working relationships with all levels of management, peers and vendors. Skilled in bringing advanced administration to internal and external clients in a diverse range of technologies and services. EXPERIENCESr. Executive AssistantDenbury Resources (2007 2017) Direct report to Sr. VP of Operations & Sr. VP of Production Operations with additional support to regional VPs o Coordination of Board of Director meetings, conference calls, travel arrangements for in-person meetings, preparation / distribution of Investor presentations and Investor packets, notary, annual budgeting, monitor G&A spending against budget, create / distribute Personnel Action Form's, creation and maintenance of corporate expense credit cards company wide, expense reporting, conference registrations, coordination of travel - airfare, hotel, rental cars, calendar - scheduling meetings and conference calls, supplies, promotional items, presentation assistance, accounts receivable, accounts payable Corporate Plane Responsibilitieso Liaison with Executive Airshare in regards to corporate fractional ownership of 3 planes, maintained aircraft schedules and maintenance, coordinate transportation upon arrival, work with local FBO's for onsite reservation of meeting rooms and other logistics, quote estimates to plane requestors, final itineraries to corporate passengers, billing of final invoices to departments, processing of EA invoices, scheduling of outside Charter services (United Air, Choice Aviation, Colorado by Air and Air Denver) Corporate Conference Planningo Event Manager for annual Leadership Conference and CO2 Conference, contract negotiations, development and post event processes, responsible for managing project and communication plans, timelines, budgets, post event reports, accommodations, transportation for participants, catering, signage, displays, special needs requirements, event security Technical Training for Employeeso Coordination of various lunch-n-learns for Reservoir Engineering and Reservoir Technology - room reservations, a/v equipment request, room set-up, research of technical courses to be offered to employees, vetting of vendors, course outlines, review of technical suggestion by AS's and AM's, contracts reviewing and acceptance, cost negotiations, new vendor setups, travel for instructors (if needed), production of training manuals, posting of course details on Denbury University, management of enrollments, manage students confirmations and reminders, print rosters, follow-up with no-shows, verify invoice cost is accurate, bill no- show to cost centers and advise supervisors, process final billing, employees training completions into Employee Training Manager, class surveys and feedback, coordination of Texas Board of Professional ethics training Internships & Career Fairso Coordinate Career Fair Expo's at various colleges (LSU, OU, CSM, UT, A&M and Texas Tech), registration of booth for Expo, expo give-aways, team shirts, ship displays, giveaways, submitting necessary media and marketing info to expo centers, catering for pre-events Sr. Executive AssistantLINKEDIN LINK AVAILABLE EMAIL AVAILABLEPHONE NUMBER AVAILABLEPage 2o Coordinate travel for new interns arriving and departing Denbury, manage living accommodations for interns, intern events, notifications to unsuccessful candidates, ensuring interns have proper safety equipment and FRC for field assignmentsExecutive AssistantMary Kay Inc. (2004 2007) Reported directly to the Director of Brand Development: sales tracking, trend charts, monthly variance reports(actual vs. plan) for department, budget planning & forecasting, maintained calendar, scheduled performance reviews, prepared expense reports, review and approval of team expense reports, preparation of presentation materials for executive meetings, maintained future promotions calendar, processed international shipment and ensure shipment was in compliance within organizations guidelines; Provided product development support to eight Marketing Managers including competitive data gathering, competitive product purchasing, cost analysis and recommendations. Interacted with field sales representatives to resolve product issues, domestic and international shipment of new promotional products and coordinate travel arrangements for meetings and conferences. Directed activities for two company wide sales conferences. Coordinated Marketing Conference kick-off meetings for internal employees and developed conference resource manuals. Sr. Executive Assistant / Office ManagerRapport Technologies / WYSE Technology (2002-2004) Supported Sr. Executives, President, VP of Sales and CTO. Scheduled and coordinated executive meetings and conferences. Coordinated travel, budget & forecasts. Acted as liaison between management and clients to accomplish business objectives. Maintained highly confidential information, files and time sensitive materials, including expense auditing of all employee reports. Coordinated all team-building events. Managed acquisition of capital equipment purchases such as computer hardware and software. Maintained supply inventories of consumable supplies. Established equipment maintenance contracts with vendors. Managed other business operation such as facility maintenance, shipping and receiving. Processed payments to vendors and customers. Resolved problems effectively in a timely manner. Negotiated terms of payment, service levels, and expectations. Established consulting services agreements for 3rd party contractors. Coordinated overall creation and management of promotional materials, reports, communications and presentations.Financial Support AdministratorCompuware (2000 2002) Provided executive administrative support to the VP of Professional Services. Coordinated travel arrangements for consultants, maintained calendar of events, inventory of promotional items. Managed all conferences and offsite staff meetings. Audited consultants expenses. Familiar with client engagement management process, which ensure compliance of time and expense tracking/reporting. Developed expense guidelines for SAP consultants, and processed bi- monthly expense billables to national client base. Administered contracts with sub-contractors regarding insurance, Statement of Work criteria and ensured adherence.Sr. Executive AssistantLINKEDIN LINK AVAILABLE EMAIL AVAILABLEPHONE NUMBER AVAILABLEPage 3Sr. Executive AssistantSAP America (1997 2000) Provided executive support to Central Region VP, Directors (3) and Consulting Managers: constructed utilization reports for Consumer Products, Discrete and Process Sectors, maintained training collateral for Texas region, created and provided orientation and manuals for new employees, coordinated travel arrangements, profit and loss reporting. Managed contractor relationships. Responsible for creating of Statement of Work documents, non-disclosures and time and activity policies. Researched billing issues for vendors and SAP. Developed internal procedures for processing requests for consultants. Coordinated five employee conferences, which involved venue contract negotiations, housing, audio/visual needs and transportation. Facilitated hands-on sessions and team building exercises. Sr. Executive AssistantPrice WaterhouseCoopers (1992-1997) Performed administrative and executive duties at client sites and within the Management Consulting Services department. Prepared billing drafts, resolved billing problems, maintained billing files, assemble work papers, and proposals. Negotiated and managed corporate lodging and auto mini-leases for project engagements. Coordinated meetings, special mailings and distribution of materials. Created and maintained project orientation manuals and managed functions at World Trade Shows. TECHNICAL SKILLS Windows 10 Microsoft Office (Advanced) Word, Excel, PowerPoint, Outlook, Publisher Adobe(Advanced) Photoshop, Illustrator, Acrobat Pro, After Effects, Lightroom CorelDRAW X7 |
